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- Tasks: Support site teams in delivering key services and projects for the MoD contract.
- Company: Join a dynamic team focused on impactful project delivery.
- Benefits: Gain valuable experience, training, and a supportive work environment.
- Why this job: Be part of a proactive team making a real difference in project execution.
- Qualifications: Experience in administration and strong communication skills are essential.
- Other info: Opportunities for personal growth and development in a collaborative setting.
The predicted salary is between 30000 - 42000 £ per year.
Support site team in the management and execution of all work relating to the delivery of the Core services and BW projects for the MoD contract Credenhill/PATA.
This is a key role to assist and enable the delivery of all the contractual deliverables for the sites (Credenhill/PATA/Ross). The role requires the individual to be proactive and forward thinking to ensure the end user is supported effectively.
Structure and reporting relationship
- To manage relationships at all levels but importantly with:
- RDM operations and delivery teams (Core and BW).
- RDM MoD support functions and Helpdesk.
- On site support with DIO.
- End user representatives.
- Site supply chain.
- RDM specialist support contractors.
Training and Qualifications
Experienced in an Administration role, with forward facing dealings with engineers, vivo site team, end user, specialist contractors, and supply chain partners. Further support and training will be provided on Maximo (Contract CAFM system), and any development required in IT for excel, word etc.
Key accountabilities
- Provide administrative support for the effective, compliant, and timely delivery of our Core and BW deliveries.
- Core Contract KPI’s are met, job volume and control together with supporting certificates are uploaded and filed.
- Engineers have all required relevant and correct paperwork/certificates, and all completed and returned within KPI’s.
- Missing work order numbers (job task numbers) are requested and provided to engineers, PDAs, and paperwork.
- Keep Fgas and emergency lighting registers/logbooks compliant and up to date.
- Maximo ‘open’ jobs and job status are recorded, mitigated, and/or closed within Vivo’s Maximo process hierarchy.
- Demonstrate a sound knowledge and understanding of the contract deliverables, administrative processes, customer needs and requirements within the contract.
- Health & Safety reports and RAMS are available for inspection and support to engineers, Vivo and Green Hat consultants.
- Proactively support a safety culture in which the teams and individuals are responsible and accountable for their actions, and they perform at their best, safely and improve performance.
- Booking contractors on site(s), help facilitate inductions and escorts.
- Ability to work on own initiative.
- Demonstrable experience of working in a collaborative and demanding environment.
- Good communication skills to engage with colleagues across the business.
- Positive and motivated attitude with all colleagues with clear communication.
- Drive personal objectives and strive to improve site deliveries.
- Maintain high standards for quality and achievement in changing environment and maintain focus to deliver results.
Office Administration Role in Hereford employer: RDM Electrical Services Limited
Contact Detail:
RDM Electrical Services Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administration Role in Hereford
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their goals. This will help you stand out as someone who genuinely cares about the position.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experiences and how they relate to the job. Confidence is key, so the more you practice, the better you'll feel!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly shows your enthusiasm. Plus, it’s super easy to navigate!
We think you need these skills to ace Office Administration Role in Hereford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administration role. Highlight your experience in administration and any relevant skills that match the job description, like managing paperwork and supporting teams.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your proactive attitude and how you can support the site team effectively.
Showcase Your Communication Skills: Since good communication is key in this role, make sure to demonstrate your ability to engage with colleagues and stakeholders in your application. Use clear and concise language throughout.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of it!
How to prepare for a job interview at RDM Electrical Services Limited
✨Know the Core Services Inside Out
Before your interview, make sure you understand the Core services and BW projects related to the MoD contract. Familiarise yourself with the specific deliverables and how they impact the site team. This knowledge will show that you're proactive and ready to support effectively.
✨Demonstrate Your Administrative Skills
Be prepared to discuss your previous experience in administration roles. Highlight your ability to manage paperwork, maintain compliance, and ensure timely delivery of tasks. Bring examples of how you've successfully supported teams in the past, especially in a collaborative environment.
✨Showcase Your Communication Skills
Since this role involves engaging with various stakeholders, practice articulating your thoughts clearly. Think of scenarios where you've effectively communicated with engineers, contractors, or end users. This will help you convey your positive attitude and ability to work well with others.
✨Prepare for Technical Questions
Brush up on your IT skills, particularly with tools like Maximo, Excel, and Word. Be ready to discuss how you've used these tools in previous roles. If you’re not familiar with Maximo, do some research to understand its purpose and functionality, as this will demonstrate your willingness to learn.
