At a Glance
- Tasks: Provide efficient secretarial support for paediatric consultants and nursing teams.
- Company: Join the Royal Devon University Healthcare NHS Foundation Trust, a leader in healthcare.
- Benefits: Enjoy staff discounts, NHS pension, cycle to work scheme, and professional development opportunities.
- Other info: Fixed term contract with a supportive team and opportunities for career growth.
- Why this job: Make a real difference in children's healthcare while developing your administrative skills.
- Qualifications: Experience in administration or secretarial roles; strong communication and organisational skills required.
The predicted salary is between 25760 - 27476 £ per year.
To provide a full and efficient secretarial service for their consultants, nursing team and the wider service. This will include ensuring that all documentation is produced to an excellent standard. Strong proof-reading skills are required.
Administrative functions including monitoring patient waiting lists and ensuring compliance with NHS standards. To coordinate and organise the attendance of patients to appointments in line with local team and Royal Devon University Healthcare NHS Foundation Trust arrangements as instructed.
Effective communication, handling correspondence, liaising with Multidisciplinary teams, and managing telephone and email communications. To contribute to the management of the Consultants and team diary. To work with the team to ensure adequate cover is in place during periods of leave. To maintain electronic patient records in line with Trust policies. Governance adherence, including training and compliance with Trust policies. To assist other secretaries and members of the admin team in the achievement of a quality service.
An exciting opportunity has become available for an experienced secretary or administrator to join our team as a Medical Secretary/service administrator. Based within Paediatrics on the main Royal Devon and Exeter Wonford site, the post holder will join an established team to provide comprehensive administration support for our patients and clinical team of paediatricians.
The post holder will have a range of administrative experience, ideally in a secretarial role or within a Healthcare environment; however, we welcome applicants from other sectors who feel they have relevant transferable skills. Working in a busy and sometimes demanding job, within a supportive team, they must be a good team player and enjoy working within a Multidisciplinary team.
We are looking for someone who is articulate, has excellent communication and interpersonal skills with the ability to prioritise competing workstreams. Strong organisational skills and IT skills as well as the ability to manage your own caseload without direct supervision is a must. As the post deals with patients, relatives, and Healthcare professionals, applicants must have excellent communication skills and will be expected to have an empathetic and efficient telephone manner.
This is a fixed term contract for 12 months. For current NHS employees, this post could be a secondment opportunity.
As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.
Preference will be given to staff with ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon. The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.
Benefits include access to an extensive range of staff discounts on shopping, fitness and leisure options, and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including National discount services such as the Blue Light Card and Health Service Discounts, salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter, car lease schemes, and the NHS Pension scheme (one of the most generous and comprehensive in the UK).
This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we will help you get there.
Salary Band 3: £25,760- £27,476 per annum pro rata. Frequency: Annual. Vacancy Reference: 185-63103-13512. Contract Type: Fixed Term. Closing Date: 6 July, 2026. Job Category: Administration.
Service Administrator (Paediatrics) (Internal Only) in Exeter employer: Rdehospital
The Royal Devon University Healthcare NHS Foundation Trust is an exceptional employer, offering a supportive and inclusive work environment for those in the Service Administrator role within Paediatrics. Employees benefit from a comprehensive range of perks, including access to generous NHS pension schemes, extensive staff discounts, and opportunities for professional development, all while working in a dynamic team dedicated to providing high-quality care to patients. With a commitment to diversity and employee growth, this organisation fosters a culture where everyone can thrive and contribute meaningfully to the community.
StudySmarter Expert Advice🤫
We think this is how you could land Service Administrator (Paediatrics) (Internal Only) in Exeter
✨Network with Local Healthcare Professionals
Getting a temporary role in health sciences administration is all about who you know! Hit up local healthcare meetups or professional gatherings to make connections. Chat with people already in the field; they might know about temporary gigs at places like Rdehospital before they even hit the job boards!
✨Leverage University Career Services
If you're still studying or recently graduated, don’t forget about your university's career services. They often have exclusive links to temporary roles in health administration—it's a goldmine for finding opportunities that might not be advertised publicly. Plus, they can help you polish your interview skills!
✨Use Online Job Boards Wisely
When hunting for temporary roles, make sure you’re using job boards that cater specifically to health administration. Websites like NHS Jobs or HealthCareers might have listings for roles at Rdehospital. Set up alerts for new postings, so you jump on any opportunities as soon as they come up!
✨Showcase Your Adaptability in Interviews
Temporary roles often require you to hit the ground running. Use your interviews to highlight any past experiences where you’ve had to adapt quickly, whether it’s in a volunteer position or a past job. This will show Rdehospital you’re ready to step in and make an immediate impact!
We think you need these skills to ace Service Administrator (Paediatrics) (Internal Only) in Exeter
Some tips for your application 🫡
Highlight Your Health Sciences Knowledge:When applying for the Service Administrator (Paediatrics) (Internal Only) at Rdehospital, make sure to showcase any relevant courses or degrees you have in health sciences or related fields. This background helps to demonstrate that you understand the sector and can hit the ground running in a temporary role.
Emphasise Administrative Skills:Since this is an administrative role, it’s essential to highlight your organisational skills, attention to detail, and proficiency with software commonly used in health sciences administration. Mention any specific tools or systems you’ve used, as these can really make you stand out to Rdehospital.
Keep It Concise and Relevant:As this is a temporary role, brevity is key. Make sure your CV is succinct and focuses on your most relevant experiences. Highlight your ability to adapt quickly and learn on the job, which is crucial in a short-term position like this.
Tailor Your Cover Letter:Use your cover letter to express your enthusiasm for the health sciences sector and your interest in the specific tasks you'd be handling at Rdehospital. Being clear about why you're the perfect fit for a temporary position will help demonstrate your motivation and readiness to contribute.
How to prepare for a job interview at Rdehospital
✨Brush Up on Health Regulations
Given that you're diving into health sciences administration, make sure you're well-versed in the latest health regulations and compliance standards. It’s a temporary role, so showing that you’re up to speed with current guidelines will highlight your readiness to hit the ground running for Rdehospital.
✨Demonstrate Your Organisational Skills
In health sciences administration, organisational skills are key. Prepare examples of how you’ve managed multiple tasks or handled administrative challenges in the past. Be ready to speak about your tools—whether that's a particular software or a method of project management—that you use to keep everything in check.
✨Tailor Your Motivation to the Temporary Nature
As this is a temporary position, it’s essential to express your enthusiasm for the role during the interview. Talk about what you aim to learn and how you see this experience fitting into your overall career goals. Employers love to see that you’re eager to contribute, even if it's just for a short time!
✨Prepare for Scenario-Based Questions
You might also encounter scenario-based questions during your interview. Be ready to demonstrate how you'd handle specific administrative challenges in a health setting. Think about common situations in health sciences and formulate your responses beforehand, so you come off as calm and capable when it counts.
