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- Tasks: Process purchase invoices and maintain financial records with precision.
- Company: Join a dynamic finance team in a supportive environment.
- Benefits: Flexible part-time hours, competitive pay, and professional growth opportunities.
- Why this job: Be a key player in financial operations and enhance your skills.
- Qualifications: Experience in finance, strong numerical skills, and proficiency in Sage and Excel.
- Other info: Collaborative culture with opportunities for process improvement.
Overview
The Overheads Clerk plays a key role in maintaining efficient financial operations through timely and accurate processing of purchase ledger activities, with a specific focus on overheads. This role ensures compliance with internal financial controls and supports the Finance team in reporting, audit and supplier relations across all group entities.
The Overheads Clerk role will involve:
- Validate and process overhead purchase invoices and credit notes across all currencies and group entities
- Ensure all invoices have appropriate purchase orders, approvals, and adhere to payment terms
- Reconcile supplier statements and maintain accurate overhead commitments, including utilities
- Prepare weekly BACS payment runs
- Post and allocate payments daily in purchase ledger
- Reconcile credit card statements, receipts and ensure accurate, timely posting into Sage Intacct
- Maintain strong, professional communication with suppliers and internal stakeholders to resolve queries
- Ensure supplier bank details are verified to mitigate payment risks
- Maintain financial records and systems in compliance with internal controls
- Assist with variance analysis, audit preparation and other reporting requirements
- Ensure Sage Intacct is updated with timely, accurate information (eg credit limits, actions)
- Provide cross-cover for the Purchase Ledger Clerk during holidays or busy periods
- Gain and maintain a strong understanding of company operations to ensure effective financial support
The ideal Overheads Clerk will need to be/have:
- Previous experience in a similar role, with an understanding of multi-currency transactions
- Strong numerical and analytical skills with high attention to detail
- Proficiency in Sage, Excel, and office software skills
- Organised and reliable, able to manage multiple priorities under pressure
- Positive interpersonal and communication skills, able to work effectively across teams
- A proactive approach to problem-solving and process improvement
The overheads clerk will be working 20 hours a week, 20hrs (5 days of 4 hours or 4 days of 5 hours)
Seniority level
- Associate
Employment type
- Part-time
Job function
- Accounting/Auditing and Finance
- Industries: Accounting
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Overheads Clerk employer: RCM Recruitment Ltd
Contact Detail:
RCM Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Overheads Clerk
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world and let them know you're on the hunt for an Overheads Clerk role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and showcases your skills in handling purchase ledgers and multi-currency transactions. Join relevant groups and engage with posts to increase your visibility.
✨Tip Number 3
Practice your interview skills! Prepare for common questions related to financial operations and overhead management. We recommend doing mock interviews with friends or using online resources to boost your confidence.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it shows you’re genuinely interested in joining our team!
We think you need these skills to ace Overheads Clerk
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience with purchase ledger activities and multi-currency transactions. We want to see how your skills align with the Overheads Clerk role, so don’t be shy about showcasing your relevant experience!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your strong numerical skills and any experience with Sage or Excel, as these are key for the role.
Showcase Your Attention to Detail: In finance, details matter! When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their application is polished and professional.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the Overheads Clerk position. Plus, it’s super easy!
How to prepare for a job interview at RCM Recruitment Ltd
✨Know Your Numbers
As an Overheads Clerk, you'll be dealing with financial data all day. Brush up on your numerical skills and be ready to discuss how you've handled multi-currency transactions in the past. Be prepared to explain your approach to reconciling supplier statements and maintaining accurate records.
✨Master Sage Intacct
Familiarity with Sage Intacct is crucial for this role. If you have experience using it, share specific examples of how you've used the software to manage purchase ledgers or process invoices. If you're not as familiar, do some research and be ready to discuss how you'd quickly get up to speed.
✨Showcase Your Communication Skills
This role requires strong communication with suppliers and internal teams. Think of examples where you've successfully resolved queries or improved relationships. Highlight your interpersonal skills and how they contribute to effective teamwork and problem-solving.
✨Be Organised and Proactive
The ability to manage multiple priorities is key. Prepare to discuss how you stay organised under pressure and any strategies you use to ensure timely processing of invoices and payments. Share instances where you've proactively identified issues and implemented improvements.