Assistant Accountant – Processing

Overview

Full time, 35 hours per week
Permanant Grade FL, Salary £35,500 per annum
Location: London with hybrid working (minimum 2 days per week in the office)
Close date: 11 February 2026
Interview date: To be Confirmed

The Royal College of General Practitioners is the largest membership organisation solely for GPs in the United Kingdom. Founded in 1952, it has over 50,000 members who are committed to improving patient care, developing their own skills and promoting general practice as a discipline.

Responsibilities

• The Assistant Accountant is a vital role in the finance processing team.
• You will be reporting to the Assistant Accountant – AP Lead and you will be responsible for ensuring all purchase invoices are processed promptly, accurately and in accordance with the organisation’s policies and procedures.
• You will be an important liaison between the Finance department and key stakeholders within and outside the organisation.
• Inputting significant numbers of purchase invoices weekly and ensuring appropriately matched to purchase order system.
• Operate fortnightly payment runs for suppliers and weekly staff expenses across 4 entities.
• AP - Inbox monitoring and dealing with queries.
• Regular reconciliation of supplier statements.
• Record cash book payments and receipts.
• To perform daily back-up and month end processes of purchase ledger and sales ledger, including running, checking and reconciling reports from computerised accounting system.
• Generating sales invoices in line with organisation guidelines.
• Preparing journals for all entries in line with reporting timetables.
• Reconciliation of key balance sheet control accounts used by the sales and purchase ledger.
• Assisting with debt recovery procedures, including liaison with budget managers and overdue debtors.
• Maintaining filing requirements for purchase and sales invoices.
• Assisting with month-end procedures, including posting monthly recharge journals.
• Assisting with year-end audit file preparation and audit request.

Key Results area

• Processing invoices accurately and in a timely manner.
• Operating weekly/fortnightly payment runs.
• AP - Inbox monitoring and dealing with queries.
• Regular reconciliation of supplier statements.
• Preparing sales invoices in a timely manner.
• Be an interested and active member of the staff team within the Finance department working closely with others and in line with our people values to ensure that the College is seen to be a responsive, courteous and efficient organisation both by its members and other key audiences.
• Ensure all activities are conducted in accordance with the College’s Health & Safety Policies and procedures.

Qualifications

• AAT or equivalent, or actively studying towards a recognised accounting qualification.

Experience

• Experience of inputting invoices and processing payments in line with controls.
• Understanding of double entry and accounting principles.
• Relevant experience would be an advantage but candidates studying towards qualification with less experience will be considered.
• Working to tight deadlines.
• Good attention to details.
• Use of Great Plains.
• Experience of providing high quality customer support.
• Developing and maintaining spreadsheets in Microsoft Excel.
• Use of Microsoft Office programs.

A full job description for the role is included in the candidate pack. To apply, please click 'Quick Apply' and complete the application form. The Royal College of General Practitioners is an equal opportunities employer and welcomes applications from all sections of the community.