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- Tasks: Manage office operations, ensure health and safety compliance, and support HR onboarding.
- Company: Join RC Fornax, a veteran-owned consultancy in aerospace and defence, expanding in Bristol.
- Benefits: Enjoy 28 days annual leave and opportunities for career progression.
- Why this job: Be part of a dynamic team, create a vibrant workplace, and make a real impact.
- Qualifications: Experience as an Office Manager, strong organisational skills, and proficiency in MS Office required.
- Other info: This role is onsite in Bristol, requiring presence five days a week.
The predicted salary is between 28800 - 43200 £ per year.
RC Fornax, a veteran-owned engineering consultancy operating within the aerospace and defence sectors, is excited to announce the opening of our new office in Bristol. We are looking for a proactive and organised Office Manager to help create a dynamic and efficient work environment as we continue to grow and deliver outstanding consultancy services to our clients.
Main Responsibilities:
- Maintain Office Operations: Address day-to-day office needs, such as repairs and general upkeep, and manage relationships with third-party vendors for cleaning, maintenance, and security services.
- Ensure Health & Safety Compliance: Stay up to date with Health & Safety laws, manage incident reporting, run assessments, and ensure sufficient First Aid and Fire Warden coverage.
- Stock and Setup Essentials: Coordinate beverage and snack services, ensuring the office is always well-stocked and ready for use. Handle orders and preparation for office supplies.
- Reception Duties: Greet visitors and create a welcoming, productive, and engaging office environment where employees can thrive and build connections.
- Supporting the Head of HR with Onboarding: Assist with desk set-up, office tours, supplies, and security badges for new employees.
- Assist with Meeting Room Set-up: Conduct daily office walkthroughs to ensure the office is sparkling clean and fully stocked with supplies. Ensure meeting rooms are set up appropriately for scheduled meetings.
- Contribute to the Team's Overall Goals and Support Other Internal Departments: Work closely with the events team to plan company and external events. Assist with any other administrative duties and support the recruitment function when required.
- Organisational Relationships: Reporting directly to the Head of HR, the Office Manager will play a key role in ensuring office efficiency and will collaborate with senior leadership and other teams to support company operations.
We’d love to hear from you if you:
- Have proven experience as an Office Manager, ideally in a dynamic start-up environment or the aerospace/defence industry.
- Have a forward-thinking mindset with a "can-do" approach.
- Can be present in the new Bristol office 5 days a week.
- Possess strong organisational and time management skills.
- Are passionate about creating a vibrant workplace culture and have an interest in organising events.
- Have proven relationship-building skills.
- Have a natural flair for ensuring administrative processes are completed with diligence and professionalism.
- Are proficient in MS Office (Word, Excel, Outlook).
- Are a team player with the ability to multitask effectively.
Career progression opportunities: 28 days annual leave (including bank holidays).
How to Apply: Please submit your resume and cover letter. We look forward to hearing from you!
Locations
Contact Detail:
RC Fornax Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the aerospace and defence sectors. Understanding the specific challenges and requirements of these industries can give you an edge in interviews, showing that you're not just an Office Manager but someone who understands the unique environment you'll be working in.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed office operations in the past. Be ready to discuss specific situations where your proactive approach made a significant difference in the workplace.
✨Tip Number 3
Network with professionals in the aerospace and defence sectors. Attend industry events or join relevant online forums to connect with potential colleagues or mentors who can provide insights into the company culture at RC Fornax.
✨Tip Number 4
Demonstrate your passion for creating a vibrant workplace culture by sharing ideas on how you would enhance employee engagement and morale. This could include event planning or initiatives that promote teamwork and collaboration.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Office Manager, especially in dynamic environments or the aerospace/defence sectors. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and organisational skills. Mention specific examples of how you've created efficient work environments or improved office operations in previous roles.
Highlight Relevant Skills: Emphasise your proficiency in MS Office and any other relevant software. Discuss your strong organisational and time management skills, as well as your ability to multitask and build relationships within a team.
Show Enthusiasm for Company Culture: Express your passion for creating a vibrant workplace culture in your application. Mention any experience you have in organising events or fostering team engagement, as this aligns with the company's values.
How to prepare for a job interview at RC Fornax
✨Showcase Your Organisational Skills
As an Office Manager, your ability to stay organised is crucial. Prepare examples of how you've successfully managed office operations in the past, highlighting your time management skills and attention to detail.
✨Demonstrate a Can-Do Attitude
RC Fornax values a proactive mindset. During the interview, share instances where you tackled challenges head-on or went above and beyond to improve office efficiency. This will show that you're a forward-thinking candidate.
✨Familiarise Yourself with Health & Safety Regulations
Since health and safety compliance is a key responsibility, brush up on relevant laws and best practices. Be ready to discuss how you would ensure compliance and manage incident reporting in the office.
✨Prepare for Relationship Building
The role involves managing relationships with vendors and supporting team dynamics. Think of examples where you've successfully built relationships in a professional setting, and be prepared to discuss how you would foster a positive workplace culture.
