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- Tasks: Manage daily office operations, ensure health and safety compliance, and support HR onboarding.
- Company: Join RC Fornax, a veteran-owned consultancy in aerospace and defence, as we expand in Bristol.
- Benefits: Enjoy 28 days of annual leave and career progression opportunities in a vibrant workplace.
- Why this job: Be part of a dynamic team, create a welcoming environment, and contribute to exciting events.
- Qualifications: Experience as an Office Manager, strong organizational skills, and proficiency in MS Office required.
- Other info: Must be present in the Bristol office 5 days a week.
The predicted salary is between 28800 - 43200 £ per year.
RC Fornax , a veteran-owned engineering consultancy operating within the aerospace and defence sectors, is excited to announce the opening of our new office in Bristol. We are looking for a proactive and organised Office Manager to help create a dynamic and efficient work environment as we continue to grow and deliver outstanding consultancy services to our clients.
Main Responsibilities:
• Maintain Office Operations:
Address day-to-day office needs, such as repairs and general upkeep, and manage relationships with third-party vendors for cleaning, maintenance, and security services.
• Ensure Health & Safety Compliance:
Stay up-to-date with Health & Safety laws, manage incident reporting, run assessments, and ensure sufficient First Aid and Fire Warden coverage.
• Stock and Setup Essentials:
Coordinate beverage and snack services, ensuring the office is always well-stocked and ready for use. Handle orders and preparation for office supplies.
• Reception Duties:
Greet visitors and create a welcoming, productive, and engaging office environment where employees can thrive and build connections.
• Supporting the Head of HR with Onboarding:
Assist with desk set-up, office tours, supplies, and security badges for new employees.
• Assist with Meeting Room Set-up:
Conduct daily office walkthroughs to ensure the office is sparkling clean and fully stocked with supplies. Ensure meeting rooms are set up appropriately for scheduled meetings.
• Contribute to the Team's Overall Goals and Support Other Internal Departments:
Work closely with the events team to plan company and external events. Assist with any other administrative duties and support the recruitment function when required.
Organisational Relationships:
• Reporting directly to the Head of HR, the Office Manager will play a key role in ensuring office efficiency and will collaborate with senior leadership and other teams to support company operations.
We’d love to hear from you if you:
Have proven experience as an Office Manager, ideally in a dynamic start-up environment or the aerospace/defence industry.
Have a forward-thinking mindset with a “can-do” approach.
Can be present in the new Bristol office 5 days a week.
Possess strong organisational and time management skills.
Are passionate about creating a vibrant workplace culture and have an interest in organising events.
Have proven relationship-building skills.
Have a natural flair for ensuring administrative processes are completed with diligence and professionalism.
Are proficient in MS Office (Word, Excel, Outlook).
Are a team player with the ability to multitask effectively.
Career progression opportunities.
28 days annual leave (including bank holidays).
Office Manager employer: RC Fornax
Contact Detail:
RC Fornax Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarize yourself with the aerospace and defence sectors. Understanding the specific challenges and requirements of these industries will help you stand out as a candidate who is not only organized but also knowledgeable about the field.
✨Tip Number 2
Highlight your experience in managing office operations, especially in dynamic environments. Be ready to share examples of how you've successfully maintained office efficiency and handled vendor relationships in previous roles.
✨Tip Number 3
Showcase your ability to create a welcoming office culture. Think of specific initiatives or events you've organized that contributed to a positive workplace atmosphere, as this aligns with our goal of fostering a vibrant environment.
✨Tip Number 4
Prepare to discuss your organizational and time management skills in detail. We value candidates who can multitask effectively, so be ready to provide examples of how you've managed multiple responsibilities simultaneously.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Office Manager, especially in dynamic environments like start-ups or the aerospace/defence industry. Emphasize your organisational skills and any experience with health and safety compliance.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and 'can-do' mindset. Mention specific examples of how you've created efficient work environments or improved office operations in previous roles.
Highlight Relationship-Building Skills: In your application, emphasize your ability to build relationships with vendors and colleagues. Provide examples of how you've successfully collaborated with teams or managed third-party services.
Showcase Event Organising Experience: If you have experience in organising events, make sure to include this in your application. Discuss any relevant projects where you contributed to creating a vibrant workplace culture or planned successful company events.
How to prepare for a job interview at RC Fornax
✨Show Your Organisational Skills
As an Office Manager, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed office operations in the past, including any systems or tools you used to keep everything running smoothly.
✨Demonstrate Your Proactive Mindset
The job description highlights a 'can-do' approach. Share instances where you took initiative to solve problems or improve processes in your previous roles. This will show that you're not just reactive but also proactive in your work.
✨Highlight Your Relationship-Building Skills
Since you'll be managing relationships with vendors and supporting HR, it's important to showcase your interpersonal skills. Prepare to talk about how you've successfully built and maintained professional relationships in the past.
✨Prepare for Health & Safety Questions
Given the emphasis on health and safety compliance, brush up on relevant laws and regulations. Be ready to discuss how you've ensured compliance in previous roles and how you would handle incident reporting and assessments.
