Facilities Co-ordinator

Facilities Co-ordinator Location: Parkfield Dr, Taunton, TA1 5DA Working Hours: 40 per week (Start Time 8am) Mon – Fri Pay Rate: £16.80 per hour Responsibilities * Manage the CAFM system (Maximo), ensuring all planned and reactive works align with contractual requirements, following up remedial works to completion ensuring SLA completion deadlines are met. * Oversee and Co – ordinate subcontractor activities, including scheduling, induction and monitoring of works. * Advising on remedial works that maybe required obtaining quotes for client approval. * Assist with monthly client performance reporting, running CAFM helpdesk reports, and compliance documentation. * Upload and manage compliance documents for reactive and PPM tasks on Maximo and SharePoint and ensure compliance as per Vinci Facilities procedures. * Works with the Facilities Managers to develop management resource plans to meet operational needs and effects change where required. * Actively manage the Suppliers to deliver best value into the Account. * Support the Account Manager and Commercial teams in managing the finances of the Account. * Ensure correct commercial procedures are followed to ensure the Clients budgets requirements are adhered to and the Account is not exposed to financial risk. * Early identification of business risks in projects and ensuring that risk management, risk registers and contingency are in place to manage and minimise risk. * Support internal and external audits in collaboration with the Project Manager. * Support with Appointed Person duties. Essential Qualifications/Skills * Understanding of facilities management and service delivery * Experience managing subcontractors * Excellent communication and client-partnering skills * Familiarity with CAFM systems (Maximo preferred) * Proven IT proficiency (Outlook, Microsoft Office and data management) Desired but not essential * SSSTS/SMSTS Training * IOSH * Technical understanding of Water/Mechanical/Ventilation systems to in order to fulfil Appointed person role