At a Glance
- Tasks: Support senior leaders with admin tasks, manage calendars, and coordinate travel logistics.
- Company: Join a dynamic tech infrastructure team in a collaborative environment.
- Benefits: Enjoy competitive pay, flexible benefits, and a world-class training programme.
- Other info: Opportunities for growth and to work with top professionals in the field.
- Why this job: Make a real impact while developing your skills in a fast-paced setting.
- Qualifications: Experience in office management and a knack for problem-solving is essential.
The predicted salary is between 45000 - 55000 £ per year.
You will provide Executive Administrative and Business Management support to the VP, Technology Infrastructure (TI) Business Aligned Services / Head of TI Europe & Asia, plus senior leadership team. This is a permanent, full-time role and requires 4 days in the 10 Fenchurch Avenue, London office.
What will you do?
- Develop and run the Administrative Office for the function.
- Assist VP, plus Head of Service Delivery EU&AP by administering the execution of tactical and strategic mandate.
- Manage complex calendars, prioritising critical meetings and resolving scheduling conflicts.
- Prepare briefing materials, agendas, and follow-up actions for internal/external meetings.
- Coordinate travel logistics (itineraries, visas, accommodations) and expense reporting.
- Comprehensive diary management across multiple time zones.
- Headcount management and tracking; onboarding of new joiners and managing leavers process.
- Create and develop visual reports to support interaction with senior stakeholders and senior service providers locally and globally.
- Track output from stakeholder meetings, see follow up and action.
- Work closely with Business Management Team to develop and run internal communication plans.
- Initiate and run small projects on behalf of the Office to improve engagement and service delivery including training compliance, fulfilling real estate requirements and coordinating volunteering and charitable efforts.
What do you need to succeed?
- Must-have: Extensive experience in office management and administration. Demonstrable experience in a service-oriented environment where fast-paced, accurate problem solving can be demonstrated. Motivated by accelerated change and ready to embrace it enthusiastically. Experience creating and building reporting up to board level.
- Nice-to-have: Understanding of finance sector and technology is preferred. Background in Business analysis would be advantageous. Some exposure to project management and understanding of financial reporting useful.
What is in it for you?
- A comprehensive Total Rewards Program including bonuses, flexible benefits and competitive compensation.
- Leaders who support your development through coaching and managing opportunities.
- Opportunities to work with the best in the field.
- Ability to make a difference and lasting impact.
- Work in a dynamic, collaborative, progressive, and high-performing team.
- A world-class training program in financial services.
EA Office Manager, Business Management, Tech Infrastructure (London) employer: RBC
Join a dynamic and progressive team at our London office, where we prioritise employee growth and development through comprehensive training programmes and supportive leadership. As an EA Office Manager, you'll play a crucial role in enhancing service delivery while enjoying a collaborative work culture that values community impact and mutual success. With competitive compensation and flexible benefits, this is an excellent opportunity for those looking to thrive in a fast-paced, service-oriented environment.
StudySmarter Expert Advice🤫
We think this is how you could land EA Office Manager, Business Management, Tech Infrastructure (London)
✨Tip Number 1
Network like a pro! Reach out to your connections in the tech and finance sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their recent projects and challenges. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on articulating your experience in office management and how it aligns with the role. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the position and keeps you fresh in their minds.
We think you need these skills to ace EA Office Manager, Business Management, Tech Infrastructure (London)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the role of EA Office Manager. Highlight your experience in office management and administration, especially in fast-paced environments. We want to see how you've tackled challenges and made an impact!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your problem-solving skills and how you've supported senior leaders in the past. Let us know what motivates you!
Showcase Your Skills:Don’t forget to highlight your diary management and travel coordination skills. Mention any experience with creating reports for senior stakeholders, as this is key for the role. We love seeing candidates who can manage complex tasks with ease!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at RBC
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the EA Office Manager position. Familiarise yourself with the key tasks like managing complex calendars and preparing briefing materials. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Problem-Solving Skills
Since the job requires fast-paced, accurate problem-solving, prepare examples from your past experiences where you've successfully navigated challenges. Be ready to discuss how you prioritised tasks or resolved scheduling conflicts, as this will highlight your ability to thrive in a dynamic environment.
✨Demonstrate Your Communication Skills
As you'll be working closely with senior leadership and stakeholders, it's crucial to showcase your communication skills. Practice articulating your thoughts clearly and concisely. You might even want to prepare a brief presentation on a relevant topic to illustrate your ability to create visual reports and engage effectively.
✨Embrace Change and Adaptability
The role calls for someone motivated by accelerated change. Be prepared to discuss how you've adapted to changes in previous roles and how you can bring that enthusiasm to the team. Highlight any experience you have with project management or working in a service-oriented environment to reinforce your adaptability.
