6 month FTC HR Talent Cycle Onboarding Specialist (Volume Screening, Administration, Reporting, Ops)

As an HR Talent Cycle Onboarding Specialist, you will take ownership of the pre-employment screening and onboarding process for the RBC UK & Europe 2026 Graduate and Internship recruitment programme. You will play a vital role in ensuring a seamless transition for our newest talent in the business. The focus will be on the end-to-end onboarding of all successful hires, including managing complex regulated screening requirements for graduates entering regulated roles within the business, ensuring RBC meets all necessary standards. This is an extensive programme with multiple screening events running simultaneously. You will need to maintain accuracy and speed while managing your workflow. The role will require you to build trusted relationships and act as a key point of contact.

You will be:

• Liaising with the 3rd party screening provider, the RBC Campus team, HRBPs and Payroll, the candidates, and the HR Regulatory Operations team in respect of the regulated hires.
• Managing and updating real-time trackers to monitor candidate progress.
• Ensuring all onboarding documentation is accurately filed in employee folders.
• Securing formal approvals from HR Regulatory Operations once screening is finalised.
• Proactively escalating adverse information or delays to Employee Relations and HR Regulatory Operations.
• Verifying the RTW checks are completed and processed in WorkDay by Day 1.
• Submitting payroll packs on schedule and ensuring WorkDay Employee ID numbers are generated in advance of start dates.
• Managing correspondence with graduates, including the distribution of ADP (payroll system) numbers upon profile creation.
• Producing weekly metrics and status reports for all active cases.
• Liaising with the screening provider and candidates to monitor background screening progress, including formal reviews in week one and three.

Other Responsibilities:

• Pre-employment screening plus re-screening is the main focus of this role.
• Opportunity to work closely with the rest of the Talent Cycle team on various operational processes like onboarding, job changes, family leave and terminations.
• Meet new hires on the first day of employment; collect and process their right-to-work documentation.
• Administration of employee data and job details on the HRIS system – WorkDay.
• Creating employee files in a timely manner and maintenance of employee dossier.
• Ownership and resolution of standard policy-related questions coming from employees and providing guidance on HR workplace policies and practices pertaining to our HR Platform, WorkDay.
• Maintaining case management and HRIS systems ensuring information is current and accurate.
• Ensuring all department and company-driven processes are completed within SLA timeframes.

What do you need to succeed?

• Extensive pre-employment screening experience, ideally with knowledge of regulated hires/screening.
• Ability to prepare accurate documentation with a high standard of presentation and confidentiality.
• Adaptable with the ability to work under pressure in a team environment.
• Ability to work on own initiative diligently and without constant supervision, applying analytical thinking and problem solving.
• Superior organisational skills with ability to manage high volume of work, attention to detail.
• Excellent communication skills to work effectively within HR team and employees at all levels.
• Ability to organise and prioritise work activities to efficiently accomplish tasks and meet objectives within tight deadlines.

What is in it for you?

• A comprehensive Total Rewards Program including bonuses, flexible benefits and competitive compensation.
• Leaders who support your development through coaching and managing opportunities.
• Opportunities to work with the best in the field.
• Ability to make a difference and lasting impact.
• Work in a dynamic, collaborative, progressive, and high-performing team.
• A world-class training program in financial services.

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.