HR Admin in Glenrothes

Duration: 6 Months Fixed Term Contract

Hours: 37hrs Full Time

Location: Glenrothes, Fife

Security Clearance Required: Baseline BPSS

About the role:

The HR Administrator will deliver high quality services to support the UK wide HR function and business through various activities including data collation, recruitment support, onboarding/offboarding, invoice processing and employee benefits processing.

Skills and Experience:

• Experience of using HR Information Systems e.g. Workday.
• Experience of working closely with payroll teams to maintain data accuracy.
• Intermediate Microsoft Office skills, including Word, Excel and PowerPoint.
• Ability to spot opportunities for improvement and implement changes.
• Understanding of HR processes and procedures and ability to interpret to resolve or elevate queries.
• Work independently and manage own workload, with moderate supervision.
• Excellent organisational skills.
• High level of accuracy and attention to detail.
• High level of confidentiality.

Desirable:

• Knowledge of salary sacrifice benefits provisions.
• Compensation and benefits or reward analyst experience.
• Experience of Workday.

Responsibilities:

• Collaborating with the People Services Shared Services team and HR function on a range of administrative tasks to support the various Communities of Expertise (COE), and wider business.
• Liaise with HR Analysts and Advisors on various transactional tasks to be completed in collaboration.
• Extract data from systems (Workday, SAP) to be reviewed for further analysis.
• Process and log employee absence and leave reporting for payroll purposes.
• Process purchase requisition/invoice reconciliation in SAP as required by function.
• Supporting employee benefits processing requirements, maintenance of online portal, and resolving employee benefit and pension queries.
• Review/approve people transactions and process internal recruitment/offer process in HR system (Workday).
• Support the input of learning modules into Workday.
• Support onboarding processes (including but not limited to Right to Work and presenting employee Welcome Sessions) and off-boarding activities and administration.
• Support candidate and employee lifecycle processes; scheduling interviews, onboarding, candidate queries regarding recruitment process and maternity/paternity.
• Process contractor recruitment requests directed by TA Partner.
• Maintenance of HR SharePoint sites.
• Collaborate with wider HR operational team to support with the audit of HR processes and policies to identify and resolve compliance gaps.
• Ensuring compliance with data protection regulations and confidentiality policies in handling personal and sensitive employee information.
• Support HR Advisor Team with administrative tasks related to employee relations casework.
• Escalate issues to the HR Operations Manager.

Benefits and Work Culture:

• Competitive salaries.
• 25 days holiday + statutory public holidays, plus opportunity to buy and sell up to 5 days (37hr).
• Contributory Pension Scheme (up to 10.5% company contribution).
• Company bonus scheme (discretionary).
• 6 times salary 'Life Assurance' with pension.
• Flexible Benefits scheme with extensive salary sacrifice schemes, including Health Cashplan, Dental, and Cycle to Work amongst others.
• Enhanced sick pay.
• Enhanced family friendly policies including enhanced maternity, paternity & shared parental leave.