At a Glance
- Tasks: Support senior executives with admin tasks, manage schedules, and coordinate meetings and events.
- Company: Dynamic company focused on commercial excellence and innovation.
- Benefits: Competitive salary, private healthcare, monthly massages, and wellbeing reimbursement.
- Other info: Opportunities for career growth and a supportive work culture.
- Why this job: Join a vibrant team and make a real impact in a fast-paced environment.
- Qualifications: Experience supporting executives, strong Microsoft Office skills, and excellent communication.
The predicted salary is between 34875 - 42625 £ per year.
The Executive Assistant is responsible for providing high-level administrative support to the Chief Commercial Officer, Vice President Europe, and Vice President International in achieving their objectives and responsibilities as well as ad-hoc support to their respective teams.
Reporting directly to the CCO, the EA supports the CCO and his wider senior management teams; organises and coordinates executive outreach and external relations efforts whilst also organizing special events for the company as required.
What You'll Be Doing
- Provide high-level executive and administrative support to the CCO, VP Europe and VP International, ensuring commitments, priorities and responsibilities are delivered effectively and on time.
- Manage complex diaries, emails, communications and forward planning across multiple time zones and international markets.
- Coordinate internal and external meetings, and customer engagements; prepare agendas, presentations, minutes and action points.
- Arrange international travel, accommodation, visas, transfers and itineraries for executives, team members and visitors.
- Plan and coordinate special events, including budgeting, venue and supplier management.
- Manage relationships with travel agents, transport providers and hotels, including account set-up and ongoing administration.
- Prepare and process expenses, invoices and purchase orders, ensuring compliance with company policy and timely submission/payment.
- Provide general administrative support, including drafting correspondence, reports, presentations, proposals and internal communications.
- Work collaboratively with other EAs to provide effective cover during periods of absence.
- Proactively identify priorities, anticipate requirements and maintain a high level of accuracy and confidentiality.
- Analyse the Salesforce opportunity pipeline, using Tableau where appropriate, to identify stalled or at-risk deals, pipeline gaps and potential revenue risks.
- Assess forecast performance and pipeline-to-quota coverage, providing the CCO with data-driven recommendations, remediation plans and resource reallocation opportunities.
- Support with the purchasing administration for the commercial department through raising of purchase orders and payment of invoices, liaison with suppliers and the finance team to reconcile payments.
- Welcome customers when visiting HQ and provide site tours and information, organise welcome packs and merchandise to ensure a professional and friendly experience when visiting Rayner.
- Undertake other duties reasonably required of a senior Executive Assistant.
What Experience & Skills You Will Need
Essential
- Demonstrable experience of supporting senior-level executives, preferably in an international environment, handling confidential and sensitive information with the utmost discretion
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point)
- Ability to communicate effectively and professionally
- Demonstrates excellent time management capabilities and ability to manage multiple calendars
- Highly organised and a great communicator
- Must be confidential and a team player
Desirable
- Bachelor's degree
- Experience of working in PE, Banking, Medical/Pharma, professional services
What We Can Offer You
- Competitive Salary
- On-site Restaurant for affordable, convenient meals
- Private Healthcare (access to remote GP & Counselling) for peace of mind
- Monthly Massages to relax and recharge
- On-site Parking for convenience and cost efficiency
- Annual Wellbeing Reimbursement to care for your mind and body
- Pension Plan to secure your future
- Cycle-to-work Scheme to stay active and eco-friendly
- Enhanced Parental Pay to support new families
- Referral Bonus to benefit from recommending talent
- #J-18808-Ljbffr
Executive Assistant - Commercial employer: Rayner
Rayner is an exceptional employer, offering a dynamic work environment at our Global HQ in Worthing, West Sussex, where innovation meets collaboration. With a strong focus on employee wellbeing, we provide benefits such as private healthcare, monthly massages, and a cycle-to-work scheme, ensuring our team thrives both personally and professionally. Our commitment to professional growth is evident through leadership opportunities and a supportive culture that values scientific excellence and impactful communication.
