At a Glance
- Tasks: Support HR processes and assist with recruitment across the UK and Europe.
- Company: Join a dynamic financial services firm with a collaborative culture.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Other info: Exciting projects and career development opportunities await you!
- Why this job: Be part of a team that shapes employee experiences and drives talent acquisition.
- Qualifications: Experience in HR administration and knowledge of UK Employment Law preferred.
The predicted salary is between 32500 - 40000 £ per year.
We are looking for a HR Assistant to support HR Business Partners with end-to-end Employee Life-cycle activities for all employees based in the UK and to provide support to our Talent Acquisition Partner with Recruitment hiring at all levels for the UK and Europe (Germany & France).
Previous Experience
- Demonstrable prior experience as a HR Assistant/Administrator, preferably gained within a Financial or Professional Services environment.
Role Responsibilities
- Onboarding, Employee Lifecycle and Offboarding:
- Responsible for admin tasks related to all Employee lifecycle queries.
- Ensuring offers of employment are made in accordance with company policies and procedures.
- Managing the collection of New Joiner Information to ensure the smooth production of contract offers to candidates.
- Liaising with candidates, Hiring Managers and Third-Party Vendors to manage the onboarding process, including pre-employment screening, RTW/Visa checks and processes.
- Improving and implementing processes to aid in the production and management of the offer and onboarding processes.
- Management of Employee Data records in the HRIS (SDWorx) ensuring that all information is accurate and kept up to date.
- Coordination of the Day 1 HR New Joiner Inductions.
- Produce contract variation letters and FTC contract extensions.
- Provide Employer references including Regulatory reference (in conjunction with Compliance and HRBPs);
- Managing the probation process, ensuring HRBPs are kept updated on their status.
- Monitoring and reporting on Employee absences via the HRIS.
- Managing regular and ad-hoc employee reporting in compliance with the GDPR and company policies.
- Managing the Maternity/Paternity/Shared Parental Leave processes with support from HRBP’s – ensuring H&S requirements are considered; and that all maternity related documentation has been received and issuing all leave related letters.
- Assisting with Internal/External HR Audits and Regulatory data requests.
- Managing the Leaver processes, such as arranging exit interviews, issuing leaver letters, sending business notifications.
- Responsible for ensuring that all new employees and any existing employees employment changes are made accurately in the HRIS for each monthly payroll and reporting cycles.
- Ensure all Employee, Payroll and Benefit records and Org Charts are kept up to date in HR systems for regular MI/Reporting requirements across the business.
- Regulatory & Compliance
- Acting as the key point of contact for the EU Compliance team, supporting them with the HR aspects for the onboarding of regulated employees – business notifications, collation of onboarding documents and supporting with Regulated References.
- Recruitment
- Assisting with the coordination of any interview scheduling via MS Teams/Zoom.
- Tracking Hiring Activity via ATS (Taleo) & Internal Trackers (Excel).
- Supporting with Annual Intern intakes Globally: liaising with external recruitment partners, planning of application process and assessment centres, working with Business Leaders to develop a Training Programme for each intake.
- HR Projects & Ad-hoc Administration
- Supporting HRBPs with all HR Projects and Initiatives throughout the HR Lifecycle.
- Working with the HRBP team on any Visa Process administration.
- Working with the HRBP team on Learning & Development administration.
- Assisting HRBPs with Year End Promotion and Compensation processes, updating trackers and issuing letters, ensuring systems are updated for payroll and data reporting.
Knowledge
- Must have a general understanding of UK Employment Law.
- Knowledge of FCA Regulations (SMCR) would be beneficial.
- Good HRIS & ATS Systems skills, experience using SDWorx, LinkedIn Recruiter & Taleo useful.
- Intermediate/Advanced in MS Office, in particular Excel.
Skills
- Confidentiality and Discretion: The ability to handle sensitive information with the utmost discretion and professionalism.
- Time Management: Effectively prioritise and manage tasks to meet deadlines.
- Communication: Exceptional written and verbal communication skills to interact with colleagues, clients, and external contacts.
- Attention to Detail: Meticulousness in all tasks, and detail oriented.
- Problem-Solving: Capability to anticipate issues and find effective solutions.
- Adaptability: Flexibility to adjust to changing priorities and demands.
Qualifications
- HR Qualification (CIPD or similar) would be beneficial.
Business Travel
- Business Travel is not required as part of this role. This is a hybrid role requiring travel between 3 Office Sites in London (Moorgate, St James & Soho) in line with business needs.
HR Assistant employer: Raymond James
Raymond James offers a dynamic and supportive work environment in the heart of London, where employees are encouraged to grow and develop their skills within the fast-paced world of equity capital markets. With a strong focus on client service and teamwork, the company provides ample opportunities for professional advancement, alongside a culture that values collaboration and innovation. Employees benefit from competitive compensation packages and a commitment to work-life balance, making it an excellent choice for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land HR Assistant
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Raymond James!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Raymond James.
We think you need these skills to ace HR Assistant
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Raymond James. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Raymond James and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Raymond James. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Raymond James's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Raymond James
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Raymond James.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Raymond James will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Raymond James and how you would contribute to adapting HR strategies.
