Pension Administrator (SSAS)

A multi-office, award winning wealth management firm currently requires an experienced SSAS Administrator to join its friendly and vibrant team, on a hybrid basis, being based in the office in North London 3 days per week.

A SSAS Administrator is required to carry out the day-to-day administration of the Small Self-administered Schemes managed by the company. This comprises of:

• Onboarding new SSAS applications, including:
• Collating data from new application forms and drafting scheme documentation
• Registering the Scheme Administrator and SSAS with HMRC online
• Setting up the SSAS bank account
• Monitoring the SSAS application and dealing with any arising queries
• Setting up the SSAS with The Pensions Regulator
• Setting up the SSAS with the ICO
• Assisting with the transfer in of a client’s existing pensions
• Onboarding SSAS takeovers, including:
• Obtaining the existing SSAS records from the outgoing administrator
• Analysing and drawing up a deed of removal, to remove any corporate trustee
• Dealing with any changes required to the Scheme Administrator
• Removing the outgoing administrator from the SSAS bank account
• Reviewing the existing SSAS assets and removing references to the outgoing trustee
• Switching The Pensions Regulator accounts to company
• Dealing with property transfers
• General SSAS maintenance, including:
• Liaising with SSAS clients
• Maintaining SSAS records on XPlan
• Dealing with information requests, including bank balances
• Transfers out
• Death of a member
• Change of SSAS trustee or sponsoring employer
• Change of addresses
• Setting up/renewing an LEI
• Assisting with VAT returns, for SSASs that are VAT registered
• Updating HMRC online and The Pensions Regulator with changes to SSASs
• Dealing with the establishment of a life policy in a SSAS
• Instructing disinvestments from client investment portfolios
• Assisting clients with the payment of invoices
• Maintaining fund split records
• Assisting with the completion of application forms for new SSAS investments
• SSAS Invoicing, including:
• Maintaining the invoice spreadsheet
• Requesting monthly invoices
• Checking SSAS bank balances and drawing up payment instructions
• Sending invoices out to clients
• Chasing unpaid invoices
• Pension Scheme Returns, including:
• Writing to clients to request data for pension scheme returns
• Liaising with accountants to prepare pension scheme accounts
• Analysing bank account transactions
• Collating data on our Scheme Accounts Template
• Submitting the pension scheme return online with HMRC before deadline of 31st January
• Member Crystallisations including:
• Dealing with client signed paperwork
• Valuing the SSAS
• Liaising with external payroll providers, to deal with income tax payments to HMRC and net income payments to client
• Liaising with Vintage Asset Management to disinvest and send funds back to the SSAS bank account, to cover income
• Dealing with payment instructions for tax free cash and/or income
• Updating internal records
• The Pensions Regulator, including:
• Completing SSAS returns
• Updating client data when there is a change in the SSAS
• Setting up Direct Debits to pay the annual levy
• Bank Account Maintenance, including:
• Making changes to signing arrangements
• General bank account maintenance
• Setting up additional (savings) accounts
• Dealing with instructions for withdrawals on notice account
• Drawing up payment instructions and obtaining client signature
• Property purchase/transfer, including:
• Collating Property purchase questionnaire
• Liaising with Solicitor on all aspect of the transaction
• Checking the VAT position on the transaction and registering the SSAS for VAT if applicable

What’s on Offer:

• Competitive salary package.
• Hybrid working pattern (3 days office-based).
• Supportive and collaborative team environment.
• Ongoing training and professional development opportunities.
• The opportunity to play a key role in delivering outstanding client service within a growing team.
• 4% matched pension contributions.
• Income Protection Cover (terms apply).
• Death-in-Service Cover (terms apply).
• Health Shield Cash Plan.
• Employee Assistance Programmes.
• Cycle to Work Scheme.
• Employee Discounts.
• Company Activities.
• Breakfast/Fruit supplies.
• Discounted Health Tests.
• Optional Influenza vaccination.
• Employee referral programme.