At a Glance
- Tasks: Provide secretarial support to GPs and manage patient correspondence.
- Company: Join a friendly and forward-thinking GP practice with a dedicated team.
- Benefits: NHS Pension Scheme, training support, and a collaborative work environment.
- Other info: Flexible part-time role with opportunities for personal growth.
- Why this job: Make a difference in patient care while developing your administrative skills.
- Qualifications: Strong computer skills, organisational abilities, and medical terminology knowledge.
The predicted salary is between 20250 - 24750 £ per year.
Ravenswood Medical Practice has a vacancy for a part-time Medical Secretary to work 2 days (Monday and Friday). We are looking for an enthusiastic Medical Secretary to join our busy, friendly GP Practice. We are looking for a reliable, hardworking and flexible person to join our team of receptionists.
Main duties of the job
- Provide comprehensive secretarial and administrative support to GPs and the wider clinical team.
- Type, prepare and process medical correspondence, reports, letters and other clinical documentation.
- Process routine and urgent referrals to hospitals, consultants and other healthcare services, ensuring accuracy and timely submission.
- Manage incoming clinical correspondence, ensuring documents are directed to the appropriate clinician for review and action.
- Liaise with patients, hospitals, consultants and external healthcare providers to resolve administrative queries.
- Monitor outstanding referrals, correspondence and administrative tasks, escalating delays or concerns where appropriate.
- Maintain accurate patient records and ensure confidential information is handled securely and in accordance with practice policies.
- Prioritise workload effectively, ensuring urgent tasks are dealt with promptly and routine work is completed within agreed timescales.
- Support the preparation and processing of medical reports, insurance forms and requests for medical information.
- Work collaboratively with colleagues to ensure the smooth and efficient running of the practice's administrative and secretarial services.
About us
You will be joining our large Medical Practice team consisting of 11 GPs, 4 paramedics, Nursing team of 9, Admin and Reception Teams serving a population of approximately 15,000 patients. We are a friendly and forward-thinking PMS practice with patient care at the heart of what we do.
We offer
- Membership to NHS Pension Scheme
- Excellent personal and professional support with training as appropriate.
Person Specification
- Excellent computer literacy (word, excel, powerpoint)
- Excellent organisational and administration skills.
- Ability to prioritise a busy workload
- Knowledge of medical terminology
Experience
- Experience of working within a medical setting
- Previous Secretarial experience
- Able to work on own initiative and within a team
- Flexible approach to work.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Medical Secretary employer: Ravenswood Medical Practice
Ravenswood Medical Practice offers a supportive and friendly work environment, ideal for individuals seeking to grow in the healthcare sector. The practice values reliability and flexibility, providing opportunities for professional development within a busy GP setting. Employees can expect to engage in meaningful work that directly impacts patient care.
Contact Details:
Ravenswood Medical Practice Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Medical Secretary
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Medical Secretary
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at Ravenswood Medical Practice, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at Ravenswood Medical Practice
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at Ravenswood Medical Practice.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at Ravenswood Medical Practice.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at Ravenswood Medical Practice can really resonate with interviewers and show your commitment to the field.
