At a Glance
- Tasks: Support leaders with admin tasks, diary management, and travel arrangements.
- Company: Join a dynamic team in a leading financial organisation.
- Benefits: 12-month contract with competitive pay and professional growth opportunities.
- Other info: Fast-paced environment with opportunities to learn and grow.
- Why this job: Be the backbone of leadership, making a real difference every day.
- Qualifications: Strong organisational skills and experience as a Personal Assistant.
The predicted salary is between 30000 - 40000 £ per year.
Contract Type: 12 month fixed term contract
The role of the PA is to directly support the Office Head and Cloud Heads in Glasgow.
Main duties include:
- Administrative tasks, including diary & email management and travel arrangements.
- Providing cover as needed for their PA/EA peers within RIM.
Outcomes of the Role:
- Responsible for providing confidential assistance and administrative support to the Leaders mentioned above.
- Acting as a first point of contact for internal and external stakeholders.
- Fielding and directing email requests where necessary.
- Diary management in relation to internal and client facing meetings and organising leadership team events.
- Booking travel and accommodation, including travel packs and schedules.
- Assisting in the preparation (and printing if necessary) of packs and documents required for leadership meetings.
- Managing invoices, expenses and other regular administrative tasks.
- Ensuring Leaders are prepared for upcoming meetings and events.
- Support and provide input to Group wide topics such as Business Continuity Planning.
- Assisting with projects and new initiatives.
- Prepare, review, and manage documentation, including client reports, presentations, and correspondence.
Knowledge & Experience:
- Strong organisational skills, with attention to detail.
- Excellent communication and interpersonal skills (presentational; listening; diplomacy; influencing).
- Proactive and professional approach to all job aspects.
- Clear commitment to an effective and efficient organisation.
- Proven record of delivering all work accurately and on time.
Ability to:
- Work effectively as a member of a team.
- Relate well to staff across the company.
- Prioritise.
- Be flexible and adaptable.
- Work under pressure and to tight deadlines.
- Use own initiative.
Proven experience as a Personal Assistant in the financial sector.
Excellent knowledge of Word, Excel and PowerPoint.
Accurate keyboard skills.
Experience of supporting governance forums and committees is preferable.
Personal Assistant in Glasgow employer: Rathbones
As a Personal Assistant in our Glasgow office, you will thrive in a dynamic and supportive work culture that values collaboration and professional growth. We offer a range of benefits including flexible working arrangements, opportunities for skill development, and a commitment to employee well-being, making us an excellent employer for those seeking a meaningful career in the financial sector.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Knowing their recent projects or values can help you stand out and show you’re genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you’ll need to be clear and concise. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Personal Assistant in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your organisational skills and any relevant experience in diary management, travel arrangements, and administrative tasks. We want to see how you can support our leaders effectively!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your communication skills and explain why you're the perfect fit for this role. Be sure to mention your proactive approach and how you handle pressure – we love that!
Showcase Your Tech Skills:Since the role requires excellent knowledge of Word, Excel, and PowerPoint, make sure to mention your proficiency with these tools. If you've got any cool projects or presentations you've worked on, don’t hesitate to include them!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Rathbones
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant as outlined in the job description. Familiarise yourself with diary management, travel arrangements, and how to handle confidential information. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Show Off Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight your attention to detail and how it has positively impacted your previous roles.
✨Communicate Like a Pro
Since excellent communication is key for this role, practice articulating your thoughts clearly and confidently. Be ready to showcase your interpersonal skills by engaging with the interviewer and asking insightful questions about the team and company culture. This will reflect your proactive and professional approach.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your ability to handle pressure and tight deadlines. Think of situations where you had to prioritise tasks or adapt quickly to changes. Prepare concise responses that illustrate your problem-solving skills and ability to work effectively under stress.
