Personal Assistant in Bournemouth

Company description:

A rewarding place to work. At Rathbones, We invest in everyone\’s tomorrow that includes our people. We are always looking for future talent, and we can help you build a rewarding career with clear paths to progression and the opportunity to share in the success of our business.

Job description:

Job Title: PA

Department: RIM

Location: Bournemouth

Contract Type: 12 month secondment / 12 month fixed term contract

The Role

To provide a range of efficient, effective and confidential executive support services to assist the Regional Director to carry out their role within the Group.

Outcomes of the Role

Diary management? managing conflicting demands, recognising the importance and relevance of meetings and the ability to prioritise.Booking both internal meetings and client reviews

Taking minutes, drafting presentations for internal audiences, collating contributions from direct reports and other submitters.

Provide a range of administrative support services including creating and maintenance of management information, spreadsheets and databases, as well as drafting client correspondence on a regular basis

Arranging travel and accommodation

Proactive and effective email management

Regular client liaison

Meeting preparation for internal and client meetings

Dissemination of information to relevant parts of the region

Working with the office heads on a regional level and also other regional heads and their EAs, as well as the business management team

Working with a team of secretaries in Bournemouth and helping to provide holiday cover where necessary

Knowledge & Experience

Prior experience in an assistant or secretary role

Proficient in Excel, Word, PowerPoint, MS Teams

Excellent attention to detail and accuracy

Excellent time management and organisation skills

Able to build relationships, navigate politics and be confident with talking to clients on the telephone

Able to use initiative, set own objectives and targets and commit to the delivery of these

Must be discreet and comfortable dealing with confidential information

Broad knowledge of Executives business area and Rathbones overall (once in role)