Personal Assistant

Company description:

A rewarding place to work. At Rathbones, We invest in everyone\’s tomorrow – that includes our people. We are always looking for future talent, and we can help you build a rewarding career with clear paths to progression and the opportunity to share in the success of our business.

Job description:

Job Title: PA

Department: RIM

Location: Bournemouth

Contract Type: 12 month secondment / 12 month fixed term contract

The Role

To provide a range of efficient, effective and confidential executive support services to assist the Regional Director to carry out their role within the Group.

Outcomes of the Role

· Diary management?– managing conflicting demands, recognising the importance and relevance of meetings and the ability to prioritise.Booking both internal meetings and client reviews

· Taking minutes, drafting presentations for internal audiences, collating contributions from direct reports and other submitters.

· Provide a range of administrative support services including creating and maintenance of management information, spreadsheets and databases, as well as drafting client correspondence on a regular basis

· Arranging travel and accommodation

· Proactive and effective email management

· Regular client liaison

· Meeting preparation for internal and client meetings

· Dissemination of information to relevant parts of the region

· Working with the office heads on a regional level and also other regional heads and their EAs, as well as the business management team

· Working with a team of secretaries in Bournemouth and helping to provide holiday cover where necessary

Knowledge & Experience

· Prior experience in an assistant or secretary role

· Proficient in Excel, Word, PowerPoint, MS Teams

· Excellent attention to detail and accuracy

· Excellent time management and organisation skills

· Able to build relationships, navigate politics and be confident with talking to clients on the telephone

· Able to use initiative, set own objectives and targets and commit to the delivery of these

· Must be discreet and comfortable dealing with confidential information

· Broad knowledge of Executive’s business area and Rathbones overall (once in role)

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