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- Tasks: Provide executive support, manage diaries, and organise meetings for the Regional Director.
- Company: Join Rathbones, a leading wealth management firm committed to diversity and inclusion.
- Benefits: Enjoy a supportive culture, career development opportunities, and a focus on work-life balance.
- Why this job: Make a real impact by supporting leadership in a dynamic and collaborative environment.
- Qualifications: Experience in an assistant role, proficient in Microsoft Office, and excellent organisational skills.
- Other info: Be part of a passionate team that values integrity and client service.
The predicted salary is between 30000 - 42000 £ per year.
Job Title: PA
Department: RIM
Location: Bournemouth
Contract Type: 12 month secondment / 12 month fixed term contract
The Role
To provide a range of efficient, effective and confidential executive support services to assist the Regional Director to carry out their role within the Group.
Outcomes of the Role
- Diary management– managing conflicting demands, recognising the importance and relevance of meetings and the ability to prioritise. Booking both internal meetings and client reviews
- Taking minutes, drafting presentations for internal audiences, collating contributions from direct reports and other submitters.
- Provide a range of administrative support services including creating and maintenance of management information, spreadsheets and databases, as well as drafting client correspondence on a regular basis
- Arranging travel and accommodation
- Proactive and effective email management
- Meeting preparation for internal and client meetings
- Dissemination of information to relevant parts of the region
- Working with the office heads on a regional level and also other regional heads and their EAs, as well as the business management team
- Working with a team of secretaries in Bournemouth and helping to provide holiday cover where necessary
Knowledge & Experience
- Prior experience in an assistant or secretary role
- Proficient in Excel, Word, PowerPoint, MS Teams
- Excellent attention to detail and accuracy
- Excellent time management and organisation skills
- Able to build relationships, navigate politics and be confident with talking to clients on the telephone
- Able to use initiative, set own objectives and targets and commit to the delivery of these
- Must be discreet and comfortable dealing with confidential information
- Broad knowledge of Executive’s business area and Rathbones overall (once in role)
Life at Rathbones
We aim to become an employer of choice for the wealth management sector, to achieve this we are working hard to build a diverse, equal, and inclusive workplace that motivates, develops and embraces the strengths of all our colleagues. Being part of Rathbones means you will join a team of passionate professionals in a successful culture that cares for its people. At Rathbones, we provide meaningful work, opportunities, and a voice to all.
We are committed to building a team that is made up of diverse skills, experiences and abilities and encourage applications from all backgrounds. We welcome individuals who share our values – those that are passionate about client service, operate with the highest levels of integrity and have a strong results focus.
We’re a Level 1 Disability Confident employer under the UK Government scheme. This means we’ve signed up to a set of commitments around how we recruit, retain and develop people with disabilities. Find out more about the Government Scheme online. If you require adjustments to apply for a role at Rathbones, please contact us via recruit@rathbones.com to let us know what adjustments you may need.
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Personal Assistant employer: Rathbone Brothers
Contact Detail:
Rathbone Brothers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the role inside out. Think about how your skills in diary management and admin support can shine through. We want you to show them why you're the best fit!
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on common questions for Personal Assistants and make sure you highlight your attention to detail and time management skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience as a Personal Assistant. We want to see how your skills align with the specific tasks mentioned in the job description, like diary management and minute-taking.
Show Off Your Skills: Don’t forget to showcase your proficiency in Excel, Word, and PowerPoint. We love seeing examples of how you've used these tools effectively in past roles, so include any relevant projects or achievements that demonstrate your expertise.
Be Professional Yet Personable: While we appreciate professionalism, we also value personality! Make sure your application reflects who you are. A friendly tone can go a long way in making a great first impression, especially since you'll be dealing with clients and colleagues.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of being noticed. It’s the easiest way for us to keep track of your application and ensure it gets to the right people!
How to prepare for a job interview at Rathbone Brothers
✨Master the Diary Management Game
Since diary management is a key part of the role, practice discussing how you prioritise conflicting demands. Think of examples where you've successfully managed schedules or meetings, and be ready to share your strategies for keeping everything organised.
✨Show Off Your Tech Skills
Make sure you're comfortable with Excel, Word, PowerPoint, and MS Teams. Prepare to discuss specific tasks you've completed using these tools, like creating spreadsheets or drafting presentations. This will show that you can hit the ground running!
✨Be Ready to Talk Confidentiality
As a Personal Assistant, you'll handle sensitive information. Be prepared to discuss how you maintain discretion and confidentiality in your previous roles. Share examples that highlight your trustworthiness and professionalism.
✨Demonstrate Your Relationship-Building Skills
Building relationships is crucial in this role. Think of times when you've successfully navigated office politics or collaborated with different teams. Be ready to explain how you approach communication with clients and colleagues alike.
