Role Title: Payroll & Pensions Coordinator
Division: People Operations and Projects
Location: Liverpool
Contract: Perm
Working pattern: Hybrid
About the Role
To assist with the processing, administration, coordination and reconciliation of Group payroll and pensions production, in accordance with statutory regulations across UK, Jersey, Guernsey & Ireland jurisdictions.
Assessing employees in accordance with Auto Enrolment requirements, collating and distributing pension brochure packs where required.
Contributing to a specialist team working to tight internal and external deadlines within an ever-changing regulatory framework. Application of methodical and analytical approaches to payroll and pensions control principles and accounting practices are essential.
Regularly reviewing information found on a variety of external sources such as The Pensions Regulator and HM Revenue & Customs websites and keeping abreast of legislation changes.
What you’ll be responsible for
- Providing analysis on tiered pension auto enrolment approach across jurisdictions.
- Assessing employees for auto enrolment and re-enrolment.
- Keep abreast of UK, Jersey, Guernsey, and Ireland and Pension legislation changes, providing team training, as appropriate.
- To collate and input variable monthly data within pre-agreed deadlines, seeking necessary authorisations as appropriate.
- Coordinating the production of data supplied to external pension providers in preparation for senior sign off. Liaising with pension providers to ensure correct allocation to employee accounts.
- Adhering to pension scheme rules across multiple jurisdictions, providing information to employees upon request.
- Coordinating the reconciliation of pensions, allowances, deductions from pay, new joiners, leavers and permanent changes in preparation for counter review and Payroll Manager sign off.
- Assisting with the processing of staff payroll, reconciliation, and report production.
- Coordinating production of data supplied to payroll 3rd party providers such as Equiniti, CAF and Reward Gateway in preparation for senior sign off.
- To continually review processes and working practices, ensuring an efficient payroll & pensions service whilst protecting payroll integrity and security.
- General housekeeping duties such as maintaining pension brochure packs and archiving files. Maintaining filing systems in order that information is readily available to respond to enquiries.
- Coordinating and reconciling pensions provider reports in preparation for management sign off.
- Submitting pension provider reports across all the Group (UK, Jersey, Guernsey & Ireland).
- Reviewing and updating departmental processes and procedures.
- Maintain excellent working relationships with internal and external Stakeholders. Ensuring all SLAs are met, and that policies and procedures are adhered to as necessary
- Work with stakeholders such as HR, Finance and 3rd parties to allocate costs and reconciliation of payroll and pensions outputs.
About you
- Experience of end-to-end pension administration in a medium to large scale organisation
- Experience of end-to-end payroll administration in a medium to large scale organisation
- Excellent numerical and analytical skills, attention to detail, ability to compare data, compile reports and reconcile concisely
- Good communication and customer service skills
- A strong team player with a flexible and adaptable approach
- Good organisational skills and the ability to prioritise
Desirable but not essential:
- Experience of SAP Success Factors
- Experience of pension and payroll administration within Financial Services.
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Payroll & pensions co ordinator in Liverpool employer: Rathbone Brothers
Rathbone Brothers in Sheffield is an exceptional employer, offering a dynamic work environment where you can develop your skills in wealth management while receiving comprehensive training and support. With a strong focus on employee growth, you will have access to professional qualifications and hands-on experience in client services, compliance, and investment strategies, all within a collaborative culture that values high-quality client experiences.
