Accounts Assistant in London

You'll be the heartbeat of our accounts payable and receivable functions at Rat & Boa. As a trusted expert in our payment processes and systems, you'll empower teams across the business with your expertise, helping us scale smarter while delivering a seamless and reliable finance experience - both internally and externally. This is a fantastic opportunity for someone early in their finance career to gain broad exposure across a growing, founder‑led fashion brand, working closely with the Management Accountant and Financial Controller.

Key Responsibilities

• Accounts Payable & Supplier Management
• Process invoices and credit notes accurately, ensuring they are approved and correctly recorded in Xero on a timely basis.
• Take ownership of our weekly payment runs, ensuring suppliers are paid accurately, on time and with a seamless experience from start to finish.
• Reconcile stock supplier statements and resolve discrepancies promptly.
• Control the purchasing of products and services from external suppliers through PO number issuing, ensuring accurate purchase order matching and approvals.
• Manage the onboarding of new suppliers, including verification of supplier and bank details and setup in the finance system.
• Liaise with internal departments and external suppliers to resolve invoice and payment queries.
• Assist in identifying and implementing process improvements and automation initiatives within accounts payable.
• Ecommerce gateway reconciliations (Shopify, PayPal, Clearpay).
• Accounts Receivable & Sales
• Assist with sales invoicing to our wholesale partners.
• Keep day‑to‑day accounts receivable operations running smoothly, ensuring all transactions are processed accurately.
• Month‑End & Reporting Support
• Assist the Management Accountant with month‑end closing activities, including accruals and prepayments.
• Maintain clean, accurate and audit‑ready financial records through regular bank reconciliations.
• Reconcile credit card statements for department cards.
• Provide support on travel and expense claims.
• Finance Operations & Inbox
• Act as one of the main points of contact for the Finance department, monitoring the finance inbox and responding to queries in a timely and professional manner.
• Oversee daily financial operations, ensuring all tasks are carried out accurately and within specified timeframes.
• Build strong relationships across the business and with external partners by delivering responsive, solutions‑focused support for all payment and finance queries.
• Assist in the development and implementation of finance processes and procedures.
• Support the Financial Controller and Management Accountant with ad hoc projects and reporting as required.

Qualifications & Experience

• Experience in an accounts payable or accounts assistant role.
• Experience using Xero accounting software - essential.
• Strong understanding of basic accounting principles and accounts payable processes.
• Proficiency in MS Office, particularly Excel.
• Extremely detail‑oriented, organised and able to work well under pressure to meet deadlines.
• Great communication skills, both written and verbal, with an eye for numbers.
• Ability to work independently where required, with initiative and a proactive mindset.
• A positive, flexible and hands‑on attitude - ready to roll up your sleeves and embrace change.
• Retail or e‑commerce experience preferred.
• Excited about the opportunity of working in the fashion and e‑commerce sector.
• Study support towards an accountancy qualification (AAT / ACCA / ACA / CIMA).

Benefits

• Generous staff discount and early access to sample sales.
• 30 days annual leave plus bank holidays (and an additional 0.5 days on Christmas Eve & New Year's Eve).
• Pension Scheme.
• Medicash plan.
• Employee Assistance Programme.
• Enhanced sick pay and enhanced parental pay.
• Hybrid working.
• Team Socials.

Note: This job description is a guide to the principal, current duties of the job. It does not form part of the contract of employment. Rat & Boa are an equal opportunities employer. We recognise the value an inclusive workplace culture brings and encourage applicants from all backgrounds to apply.