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- Tasks: Be the friendly face of our office, greeting visitors and ensuring smooth operations.
- Company: Join a multi-award-winning company with a people-first culture.
- Benefits: Enjoy travel discounts, wellness programs, and career growth opportunities.
- Why this job: Make a real impact by creating a welcoming environment for everyone.
- Qualifications: Strong organisational skills and a warm, engaging personality.
- Other info: Flexible working hours and a commitment to inclusion and wellbeing.
The predicted salary is between 30000 - 42000 £ per year.
We’re looking for a proactive Office Coordinator/Receptionist to join our friendly team at a high-profile client site in Sloane Square. You’ll be the first point of contact for visitors, clients, and colleagues, creating a warm and professional impression, while also helping to keep office operations running smoothly. This role reports to the Reception Team Leader.
Contract type: Permanent, full-time
Hours: 40 per week (Monday–Friday; shifts between 8 AM – 6 PM)
Why You’ll Love Working With Us
- Financial Benefits: Exclusive travel and grocery discounts, cash rewards, and life assurance.
- Future Security: Contributory pension scheme.
- Health & Wellbeing: Wellness programs, Employee Assistance Program, and digital GP services.
- Career Growth: Extensive learning and development opportunities.
- Celebrate Excellence: Recognition through WOW Awards for outstanding performance.
- Community Support: One paid day off per year to give back to a cause you care about.
What The Role Involves
- Greeting visitors and clients with confidence and a personal touch.
- Keeping office facilities in good order and ensuring smooth day-to-day operations.
- Supporting coordination tasks and administrative duties.
- Staying informed about business activities and passing on updates quickly.
- Prioritising and organising your workload to deliver an efficient service.
- Building positive relationships across teams and departments.
- Communicating clearly and consistently with colleagues and managers.
- Following health & safety processes and maintaining accurate records.
What We’re Looking For
- A natural alignment with our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall, and Stronger Together.
- A personable and approachable style, with the confidence to work on your own initiative.
- A genuine interest in people and making them feel welcome.
- Adaptability and positivity when facing new challenges.
- Creative problem-solving and the drive to go the extra mile.
- Strong organisational skills, with the ability to juggle multiple priorities.
- A warm, engaging personality that puts others at ease.
About Us
Rapport Guest Services is a multi‑award‑winning company, delivering front‑ and back‑of‑house guest services for leading organisations across the UK, Ireland, and globally. As part of Compass Group UK&I, we combine people‑first culture with exceptional service standards. We are proud of our commitment to inclusion, wellbeing, and creating opportunities for everyone to thrive. We are also a Disability Confident Employer, offering meaningful roles for individuals with additional needs. Find out more about us and our values at www.rapportservice.com.
Office Coordinator employer: Rapport Guest Services
Contact Detail:
Rapport Guest Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Get to know the company culture! Before your interview, check out Rapport's website and social media. Understanding their values will help you connect with the team and show that you're a great fit.
✨Tip Number 2
Practice your greeting! As the first point of contact, you'll want to make a fantastic impression. Role-play with a friend or in front of a mirror to nail that warm and professional welcome.
✨Tip Number 3
Show off your organisational skills! Be ready to discuss how you manage multiple tasks and keep things running smoothly. Share examples from past experiences where you’ve juggled priorities effectively.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email. It’s a nice touch that shows your appreciation and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to express your enthusiasm for the role and how you align with our Rapport values.
Tailor Your Application: Make sure to customise your application for the Office Coordinator position. Highlight your relevant experience and skills that match the job description, especially your ability to create a warm and professional impression.
Be Clear and Concise: Keep your application clear and to the point. Use straightforward language and structure your thoughts logically. This will help us understand your qualifications and how you can contribute to our team.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with our friendly team!
How to prepare for a job interview at Rapport Guest Services
✨Know the Company Inside Out
Before your interview, take some time to research Rapport Guest Services. Understand their values, mission, and the services they provide. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your People Skills
As an Office Coordinator, you'll be the first point of contact for visitors and clients. Prepare examples of how you've created a welcoming environment in previous roles. Think about times when you went the extra mile to make someone feel valued.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage multiple tasks and prioritise your workload. You might want to share specific tools or methods you use to stay organised, as this is crucial for keeping office operations running smoothly.
✨Prepare Questions That Matter
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful ones that reflect your interest in the role and the company culture. For example, you could ask about opportunities for career growth or how the team celebrates success.