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- Tasks: Coordinate and manage exciting meetings and events, ensuring seamless experiences from start to finish.
- Company: Join Rapport Guest Services, a diverse and inclusive employer in the heart of London.
- Benefits: Enjoy travel discounts, free lunches, wellness programs, and a contributory pension scheme.
- Other info: Opportunities for personal and professional growth in a supportive environment.
- Why this job: Be part of a dynamic team that creates memorable events and celebrates excellence.
- Qualifications: 2 years in hospitality or events, strong communication skills, and a passion for service.
The predicted salary is between 32500 - 32500 £ per year.
This job is with Rapport Guest Services, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community.
We're looking for a confident and creative Meetings & Events Coordinator to join our team at a prestigious client site in the City of London. The client is a multinational financial services company. In this role, you'll be part of a driven team that brings all on-site meetings and events to life - turning ideas into seamless, engaging experiences. From planning through to delivery, your eye for detail and passion for hospitality will ensure each event leaves a lasting impression. You will be part of a team of 3 in the Events team. However, you will be part of a wider team of 15 across two buildings.
Contract type: Full-time, 12-months Fixed-term
Hours: 40 per week (Monday-Friday; shift rota basis between 7 AM and 7 PM, with flexibility for overtime as per business needs)
Salary: £32,500 per annum
What will you get?
- Financial Freedom: Enjoy exclusive travel and grocery discounts, plus life assurance and cash rewards! PLUS, free lunch for all Rapport Ambassadors!
- Secure Your Future: Benefit from a contributory pension scheme for a stable financial tomorrow.
- Health Matters: Access wellness programs, an Employee Assistance Program, and digital GP services for holistic support.
- Thrive Personally & Professionally: Unlock endless learning and development opportunities to elevate your career!
- Celebrate Excellence: Shine a spotlight on outstanding peers with WOW Awards for their exceptional contributions.
- Give Back to Community: Take one paid day off annually to support a cause you're passionate about!
Main Responsibilities
- Manage incoming meetings and event enquiries and respond in a timely, professional manner.
- Log and update all booking details using internal systems.
- Serve as the key contact and liaise between the host, catering, facilities, health & safety, and other building vendors such as security, engineering, and janitorial.
- Coordinate the planning and delivery of all aspects for meetings and events, taking ownership for each event from the initial enquiry and availability through to the delivery and follow up of all bookings within the timescales required.
- Prepare tailored proposals and manage budgets carefully.
- Oversee all logistics on event days, ensuring high standards throughout.
- Support reporting, feedback collection, and continuous improvement.
The ideal candidate will:
- Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall, Stronger Together.
- Ideally have at least 2 years of experience in hospitality or meetings and events, covering both admin and operational duties.
- Thrive in busy environments and enjoy balancing multiple priorities.
- Communicate clearly and confidently with a variety of stakeholders.
- Pay close attention to the little details that make a big impact.
- Take initiative and enjoy solving challenges calmly and efficiently.
- Be approachable, reliable, and a natural team collaborator.
- Bring a positive energy and commitment to excellent service.
Rapport Guest Services is a multi-award-winning company, delivering front- and back-of-house guest services for leading organisations across the UK, Ireland, and globally. As part of Compass Group UK&I, we combine people-first culture with exceptional service standards. We are proud of our commitment to inclusion, wellbeing, and creating opportunities for everyone to thrive. We are also a Disability Confident Employer, offering meaningful roles for individuals with additional needs.
We will contact applicants within 5-7 working days. Rapport job adverts always gain a high response rate, but we do review all applications. Please check your inbox and your junk/spam folder for our response to your application. Due to high application volumes, we recommend that you do not apply for more than one role at any time. Please ensure you apply for the role that best matches your experience.
Meeting & Events Coordinator - 12 months FTC employer: Rapport Guest Services
Contact Detail:
Rapport Guest Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Meeting & Events Coordinator - 12 months FTC
✨Tip Number 1
Get to know the company culture! Before your interview, dive into Rapport's values and mission. This will help you connect with the team and show that you're genuinely interested in being part of their inclusive environment.
✨Tip Number 2
Practice your pitch! Be ready to share your experiences in hospitality and events coordination. Highlight specific examples where you’ve turned ideas into successful events, showcasing your attention to detail and customer service skills.
✨Tip Number 3
Network like a pro! Reach out to current or former employees on platforms like LinkedIn. They can provide insider tips about the interview process and what it’s really like to work at Rapport.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a thank-you email expressing your appreciation for the opportunity. It’s a great way to reinforce your enthusiasm for the role and keep you top of mind.
We think you need these skills to ace Meeting & Events Coordinator - 12 months FTC
Some tips for your application 🫡
Show Your Passion for Events: When writing your application, let your enthusiasm for meetings and events shine through! Share specific examples of past experiences where you’ve turned ideas into successful events, as this will resonate with us at Rapport.
Tailor Your Application: Make sure to customise your CV and cover letter to highlight the skills and experiences that align with the job description. We want to see how your background fits perfectly with our needs for a Meetings & Events Coordinator.
Be Professional Yet Approachable: While it’s important to maintain professionalism in your written application, don’t forget to let your personality come through! We value a positive energy and commitment to excellent service, so show us who you are!
Apply Through Our Website: To make sure your application gets to us directly, please apply through our website. This helps us keep everything organised and ensures we can review your application promptly. We can’t wait to hear from you!
How to prepare for a job interview at Rapport Guest Services
✨Know Your Stuff
Before the interview, make sure you research Rapport Guest Services and their values. Understand their commitment to inclusion and excellent service. This will help you align your answers with what they’re looking for and show that you’re genuinely interested in the role.
✨Showcase Your Experience
Prepare specific examples from your past roles that highlight your experience in hospitality and event coordination. Think about times when you successfully managed multiple priorities or solved challenges efficiently. This will demonstrate your ability to thrive in busy environments.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of events you’ll be coordinating, or how they measure success in this role. This shows your enthusiasm and helps you gauge if the company culture is a good fit for you.
✨Bring Positive Energy
During the interview, let your positive energy shine through! Rapport values a friendly and approachable attitude, so be sure to convey your passion for hospitality and customer service. A warm smile and confident body language can make a lasting impression.