Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Coordinate and manage exciting events across our London offices, ensuring a seamless experience.
- Company: Join Rapport, a multi-award-winning company with a people-first culture.
- Benefits: Enjoy travel discounts, wellness programs, and endless learning opportunities.
- Why this job: Be part of a vibrant team delivering exceptional client support and innovative events.
- Qualifications: Experience in event coordination and strong communication skills are essential.
- Other info: Flexible working hours and a commitment to inclusion and wellbeing.
The predicted salary is between 36000 - 60000 £ per year.
We’re excited to welcome an Events Coordinator - London Satellites to our Rapport team in the City of London. In this role, you’ll join a vibrant and collaborative group supporting one of our key clients, a leading Fortune Global 500 organisation where innovation and high standards drive everything we do. If you enjoy working at pace, staying organised, and delivering exceptional client support, this role is for you.
As part of our established Events team, you’ll help create seamless event experiences from the very first enquiry through the planning stages and all the way to the event day itself.
Type of contract: Full-time, Permanent
Hours: 40 per week (Monday - Friday, shift rota basis with flexibility as per business needs)
What will you get?
- Financial Freedom: Enjoy exclusive travel and grocery discounts, plus life assurance and cash rewards!
- Secure Your Future: Benefit from a contributory pension scheme for a stable financial tomorrow.
- Health Matters: Access wellness programs, an Employee Assistance Program, and digital GP services for holistic support.
- Thrive Personally & Professionally: Unlock endless learning and development opportunities to elevate your career!
- Celebrate Excellence: Shine a spotlight on outstanding peers with WOW Awards for their exceptional contributions.
- Give Back to Community: Take one paid day off annually to support a cause you’re passionate about!
Main Responsibilities
- The Event Coordinator is primarily responsible for booking, coordinating, and managing the use of the Meeting Rooms and Event Spaces across all of our London Offices.
- Working closely with the Head of Events you will ensure the smooth running of the department and a seamless client journey.
- Being the first point of contact for our hosts, bookers, and guests.
- Providing a warm and informative welcome, introducing the area and facilities available to key stakeholders.
- Assisting with the coordination and production of all assigned meetings and events.
- Coordinating the planning and delivery of all aspects for an event.
- Taking ownership for each event from the initial enquiry, availability, and diary management, through to the delivery and follow-up of all bookings.
- Working in partnership with all other service providers to develop and deliver events successfully.
- Overseeing the day‑to‑day event management for all event activity across all our London sites.
- Support multiple different offices with their events.
- Deliver daily reports to key clients and be the key contact for data input for anything relating to Events.
The ideal candidate will
- Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall and Stronger Together.
- Ideally have at least two years’ experience in reservations and event coordination, with a solid understanding of event space layouts and setup styles.
- Be confident in business administration, demonstrating strong time‑management skills and exceptional attention to detail.
- Bring excellent interpersonal and communication skills, with the ability to engage effectively at all levels.
- Be comfortable working independently as well as collaboratively within a team.
- Have strong proficiency in Microsoft Office applications.
About Us
Rapport Guest Services is a multi‑award‑winning company, delivering front‑and back‑of‑house guest services for leading organisations across the UK, Ireland, and globally. As part of Compass Group UK&I, we combine people‑first culture with exceptional service standards. We are proud of our commitment to inclusion, wellbeing, and creating opportunities for everyone to thrive. We are also a Disability Confident Employer, offering meaningful roles for individuals with additional needs.
Find out more about us and our values at www.rapportservice.com.
Events Coordinator - London Satellites employer: Rapport Guest Services
Contact Detail:
Rapport Guest Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Coordinator - London Satellites
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, attend local meetups, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos, feedback, and any metrics that highlight your success. This will give potential employers a taste of what you can bring to their team.
✨Tip Number 3
Be proactive! Don’t just wait for job postings; reach out to companies you admire, like Rapport, and express your interest in working with them. A well-timed email can make all the difference!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Rapport.
We think you need these skills to ace Events Coordinator - London Satellites
Some tips for your application 🫡
Show Your Passion for Events: When writing your application, let your enthusiasm for event coordination shine through! Share specific examples of past events you've managed or been involved in, and how they reflect your love for creating seamless experiences.
Tailor Your CV and Cover Letter: Make sure to customise your CV and cover letter to highlight the skills and experiences that align with the Events Coordinator role. Use keywords from the job description to show that you understand what we're looking for!
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so make sure your writing is easy to read and free of jargon. Highlight your key achievements without waffling on!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it reaches the right people!
How to prepare for a job interview at Rapport Guest Services
✨Know Your Events Inside Out
Before the interview, research the types of events the company typically coordinates. Familiarise yourself with their key clients and any recent events they've hosted. This will show your genuine interest and help you speak confidently about how you can contribute to their success.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think of specific instances where you successfully managed multiple tasks or events simultaneously. Be ready to discuss how you prioritise tasks and ensure everything runs smoothly, as this role demands exceptional time-management skills.
✨Demonstrate Your Interpersonal Skills
As the first point of contact for hosts and guests, your communication skills are crucial. Practice articulating your thoughts clearly and engagingly. Consider role-playing common scenarios you might encounter in the role, such as welcoming guests or handling inquiries, to showcase your friendly and professional demeanour.
✨Be Ready to Discuss Technology Proficiency
Since strong proficiency in Microsoft Office is essential, brush up on your skills before the interview. Be prepared to discuss how you've used these tools in past roles, especially in event planning or coordination. Highlight any experience with event management software, as it could set you apart from other candidates.