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- Tasks: Manage customer invoicing processes and collaborate with teams to resolve billing issues.
- Company: Join Rapiscan Systems, a global leader in security inspection solutions.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a dynamic team making a real impact in security technology.
- Qualifications: Experience in manufacturing, strong Excel skills, and knowledge of VAT rules preferred.
- Other info: Fast-paced environment with opportunities to learn and improve processes.
The predicted salary is between 36000 - 60000 £ per year.
Rapiscan Systems is a global leader in the manufacture and supply of security inspection and scanning solutions. Customers include aviation, ports, borders, law enforcement, and infrastructure security. We are committed to helping customers address the complex challenges of security with our industry-leading technology and expert teams. This role has been created to manage the customer invoicing process, which has grown by many multiples and complexity due to the success of the business. The successful candidate will ensure that the invoicing process is done in a complete, timely and accurate manner, communicating and working effectively with finance and other departments in an integrated manner, driving process improvements and supporting the strategic financial goals. The role is hybrid: split between working in the office and from home.
Responsibilities
- Review customer invoice requests to ensure taxes, specific contract requirements, internal financial policies, etc. are dealt with correctly, including multiple countries’ requirements with differing arrangements.
- Collaborate with cross-functional teams to resolve customer billing issues and improve service delivery.
- Raise customer invoices, credit notes, pro-forma, and/or intercompany debit notes.
- Support month-end close activities, including journal entries and reporting via the Projects module.
- Participate in multiple annual audits (US, UK, and internal) by providing the relevant data to the required standards (SOX) in a timely manner.
- Handle ad-hoc requests as required.
- Manage accurate and large volumes of detailed items, showing high numeracy and logical skills.
- Show self-motivation, eagerness to learn, and propose efficiency improvements.
- Work independently and as part of a team, maintaining initiative and confidence in a frequently changing environment.
- Coordinate activities across multiple departments, companies, countries and time zones to resolve issues effectively.
- Manage pressure of multiple changing priorities.
- Present information clearly and concisely to audiences of varying sizes.
Qualifications
- Experience working in a manufacturing environment – essential.
- Skilled in Microsoft Excel and Word and able to perform analyses – essential.
- Familiarity with ERP systems – Dynamics 365 an advantage.
- Knowledge of European VAT rules and regulations – an advantage.
Invoicing Administrator in Salfords employer: Rapiscan Systems
Contact Detail:
Rapiscan Systems Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Invoicing Administrator in Salfords
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Rapiscan Systems. A friendly chat can open doors and give you insider info about the company culture and the role.
✨Tip Number 2
Prepare for the interview by researching common invoicing scenarios and challenges. Think about how you can demonstrate your problem-solving skills and your ability to collaborate with cross-functional teams.
✨Tip Number 3
Show off your Excel skills! Be ready to discuss how you've used Excel in past roles, especially for managing large volumes of data or performing analyses. This will highlight your numeracy and logical skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at Rapiscan Systems.
We think you need these skills to ace Invoicing Administrator in Salfords
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Invoicing Administrator role. Highlight your experience in managing invoicing processes, especially in a manufacturing environment, and showcase your skills in Microsoft Excel and ERP systems.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your familiarity with European VAT rules and how you can contribute to improving the invoicing process at Rapiscan Systems.
Showcase Your Teamwork Skills: Since this role involves collaborating with cross-functional teams, make sure to highlight any relevant experiences where you've worked effectively with others. We love seeing candidates who can communicate well and drive process improvements!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Rapiscan Systems!
How to prepare for a job interview at Rapiscan Systems
✨Know Your Numbers
As an Invoicing Administrator, you'll be dealing with a lot of figures. Brush up on your numeracy skills and be ready to discuss how you've managed large volumes of data in previous roles. Highlight any specific examples where you improved accuracy or efficiency in invoicing processes.
✨Familiarise Yourself with VAT Rules
Since knowledge of European VAT rules is a plus, make sure you understand the basics before your interview. Be prepared to discuss how these regulations impact invoicing and any experience you have in navigating complex tax requirements across different countries.
✨Showcase Your Tech Skills
Rapiscan Systems values proficiency in Microsoft Excel and ERP systems like Dynamics 365. Bring examples of how you've used these tools to streamline invoicing or reporting processes. If you have any tips or tricks for using Excel effectively, share those too!
✨Demonstrate Team Collaboration
This role requires working closely with cross-functional teams. Think of instances where you've successfully collaborated with other departments to resolve billing issues or improve service delivery. Emphasise your communication skills and ability to manage multiple priorities under pressure.
