At a Glance
- Tasks: Process customer invoices accurately and on time while collaborating with various teams.
- Company: Join Rapiscan Systems, a leader in advanced security solutions.
- Benefits: Enjoy hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Great chance to learn and grow in a fast-paced environment.
- Why this job: Be part of a dynamic team tackling real-world security challenges.
- Qualifications: Experience in finance, strong Excel skills, and attention to detail required.
The predicted salary is between 28800 - 48000 £ per year.
Location: Redhill, Surrey - Hybrid – Office & Home Working
Department: Finance / Operations
About Rapiscan Systems: Rapiscan Systems is a global leader in the manufacture and supply of advanced security inspection and scanning solutions. Our customers span aviation, ports and borders, law enforcement, and critical infrastructure. We are committed to helping customers address complex security challenges with industry‑leading technology and expert support.
Due to continued business growth and an increase in invoicing volume and complexity, we are expanding our team with the addition of an Invoicing Administrator.
Role Overview: The Invoicing Administrator is responsible for ensuring the complete, accurate and timely processing of all customer invoices. The role requires strong collaboration with Finance and multiple internal departments, supporting process improvements and contributing to broader financial objectives. This position also plays an important role in compliance activities and supporting audits across several regions. This is a hybrid role, offering a balance of office-based and home working.
Key Responsibilities:
- Customer Invoicing & Documentation
- Review customer invoice requests to ensure compliance with contract terms, taxation rules, and internal financial policies.
- Raise customer invoices, credit notes, pro-forma invoices, and intercompany debit notes.
- Manage invoicing requirements across multiple countries, each with differing tax and contractual obligations.
- Cross‑Functional Collaboration
- Work closely with internal teams to resolve billing discrepancies and enhance service delivery.
- Coordinate activities across departments, business units, countries, and time zones.
- Support month-end close activities, including journal entries and reporting via the Projects module.
- Participate in annual external and internal audits (US, UK, and SOX), providing accurate and timely documentation.
- Maintain high standards of accuracy and adherence to compliance frameworks.
- Identify opportunities for efficiency improvements within the invoicing process.
- Support general finance and operational requests as required.
- Present information clearly and concisely to both small and large audiences.
Skills & Experience Required:
- Experience working in a manufacturing environment.
- Strong proficiency in Microsoft Excel and Word, with the ability to perform data analysis.
- Experience using ERP systems (Dynamics 365 highly advantageous).
- High levels of accuracy, numeracy, and attention to detail.
- Ability to work independently and as part of a team, managing multiple priorities in a fast‑changing environment.
- Excellent organisational skills and logical problem‑solving ability.
- Strong communication skills, capable of explaining information clearly and confidently.
- Knowledge of European VAT regulations.
- Experience supporting compliance frameworks such as Sarbanes-Oxley (SOX).
Personal Attributes:
- Self‑motivated and keen to learn.
- Adaptable and comfortable working in a dynamic environment.
- Confident interacting with stakeholders at all levels.
- Collaborative, proactive, and solutions-focused.
Billing Specialist in Redhill employer: Rapiscan Systems
Rapiscan Systems is an exceptional employer, offering a dynamic hybrid work environment in Redhill, Surrey, where employees can thrive both in the office and at home. With a strong focus on employee growth, collaboration, and compliance, we provide ample opportunities for professional development while contributing to meaningful security solutions that impact global safety. Join us to be part of a supportive team that values innovation and excellence in the finance and operations sector.
StudySmarter Expert Advice🤫
We think this is how you could land Billing Specialist in Redhill
✨Tip Number 1
Network like a pro! Reach out to people in the finance and operations field, especially those who work at companies like Rapiscan Systems. A friendly chat can open doors and give you insights that job descriptions just can't.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of invoicing processes and compliance frameworks. Be ready to discuss how your experience aligns with the role of an Invoicing Administrator, especially around accuracy and collaboration.
✨Tip Number 3
Show off your skills! If you’ve got experience with ERP systems like Dynamics 365 or strong Excel abilities, make sure to highlight these during your conversations. Practical examples of how you've used these tools can really impress.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Rapiscan Systems.
We think you need these skills to ace Billing Specialist in Redhill
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Billing Specialist role. Highlight your experience in invoicing, compliance, and any relevant software skills like Microsoft Excel or ERP systems. We want to see how your background fits with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your skills can contribute to our team. Keep it concise but engaging – we love a good story!
Showcase Your Attention to Detail:Since accuracy is key in this role, make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, so let that shine through in your written application.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Rapiscan Systems
✨Know Your Numbers
As a Billing Specialist, you'll need to demonstrate your strong numeracy skills. Brush up on key financial concepts and be ready to discuss how you've handled invoicing or billing discrepancies in the past. This shows you’re not just familiar with numbers but can also navigate complex financial situations.
✨Master the Tech
Familiarise yourself with Microsoft Excel and any ERP systems, especially Dynamics 365 if you have access to it. Be prepared to talk about how you've used these tools in previous roles to improve efficiency or accuracy in invoicing processes. Showing your tech-savviness can really set you apart!
✨Collaboration is Key
Since this role involves working closely with various internal teams, think of examples where you've successfully collaborated across departments. Highlight your communication skills and how you resolved any conflicts or discrepancies. This will show that you can work well in a team-oriented environment.
✨Stay Compliant
Brush up on European VAT regulations and compliance frameworks like SOX. Be ready to discuss how you've ensured compliance in your previous roles. This demonstrates your attention to detail and understanding of the importance of adhering to financial policies and regulations.
