At a Glance
- Tasks: Support a busy Chairman with personal and business tasks while managing a diverse property portfolio.
- Company: Join a dynamic team in a rewarding and varied role.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunity for growth and learning in a fast-paced environment.
- Why this job: Make a real impact by assisting a senior executive and managing exciting property projects.
- Qualifications: Experience as a Personal Assistant, strong organisational skills, and attention to detail.
The predicted salary is between 36000 - 60000 € per year.
An excellent opportunity has arisen for an organised, discreet, and proactive Personal Assistant to provide high-level support to a busy Chairman while also assisting with the management of a diverse property portfolio. This is a varied and rewarding role that combines executive-level PA duties with hands-on property administration.
Key Responsibilities
- Chairman’s Personal Assistant Duties
- Provide day-to-day support to the Chairman across both personal and business matters.
- Arrange complex travel itineraries, visas, and accommodation.
- Organise and manage both business and personal diaries, coordinating meetings and appointments.
- Maintain office systems, including data management and filing.
- Handle correspondence, emails, and calls, often drafting or responding on behalf of the Chairman.
- Coordinate and support the Chairman’s charitable and philanthropic activities.
- Prepare and organise meeting documents, ensuring the Chairman is fully briefed.
- Manage tasks and communications during the Chairman’s overseas absences (typically 3–4 months per year).
- Conduct research and assist with ad hoc projects as required.
- Property Management Assistant Duties
- Support the Property Manager with the administration of a mixed commercial and residential property portfolio.
- Monitor rent payments, chase arrears, and maintain accurate financial records.
- Liaise with insurers and ensure all property insurances are current and compliant.
- Assist in the operation and upkeep of the property management software (Re-Leased).
- Respond to tenant queries and complaints efficiently and professionally.
- Prepare service charge budgets and assist with related reporting.
- Liaise with maintenance teams and contractors, arranging repairs or inspections as necessary.
- Support statutory lease extensions and Right to Manage (RTM) requests.
- Undertake occasional site visits when required.
About You
- Proven experience in a Personal Assistant or Executive Assistant role, ideally supporting a senior executive or principal.
- Strong organisational and multitasking skills with meticulous attention to detail.
- Excellent written and verbal communication abilities.
- Discreet, professional, and able to handle confidential information with integrity.
- Previous experience within property management or administration is highly advantageous.
- Confident using Microsoft Office and property management systems (knowledge of Re-Leased would be beneficial).
- Able to work independently, manage competing priorities, and show initiative.
Personal Assistant employer: Rapid Recruitment Services
Join a dynamic and supportive work environment where your role as a Personal Assistant will not only provide high-level support to a busy Chairman but also immerse you in the exciting world of property management. Our company values discretion, professionalism, and initiative, offering ample opportunities for personal growth and development while working alongside experienced professionals. Located in a vibrant area, we foster a culture of collaboration and innovation, ensuring that every team member feels valued and empowered to contribute meaningfully.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Nail that interview prep! Research the company and the Chairman you'll be supporting. Prepare some thoughtful questions to show you’re genuinely interested in both the role and the organisation.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed complex schedules or handled multiple tasks at once. This will demonstrate that you’re the proactive PA they need.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in supporting senior executives and managing complex tasks, just like the ones mentioned in the job description.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your organisational skills and attention to detail. Mention specific examples of how you've successfully managed diaries or handled confidential information.
Showcase Relevant Experience:If you have experience in property management or administration, don’t forget to mention it! We want to see how your background aligns with the responsibilities of the role, especially in managing a diverse property portfolio.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Rapid Recruitment Services
✨Know Your Chairman
Before the interview, do some research on the company and the Chairman. Understand their background, interests, and any recent news related to them. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Master the Diary Management
Since diary management is a key part of the role, be prepared to discuss how you would handle scheduling conflicts or prioritise appointments. You might even want to bring examples of how you've successfully managed complex schedules in the past.
✨Showcase Your Communication Skills
As a Personal Assistant, you'll need to communicate effectively on behalf of the Chairman. Be ready to demonstrate your written and verbal communication skills during the interview. Consider preparing a brief email draft or response to a hypothetical situation to showcase your abilities.
✨Highlight Your Property Management Knowledge
If you have experience in property management, make sure to highlight it! Discuss any relevant software you've used, like Re-Leased, and share specific examples of how you've handled tenant queries or managed financial records. This will set you apart from other candidates.
