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- Tasks: Support a busy Chairman with personal and business tasks while managing a diverse property portfolio.
- Company: Join a dynamic team in a fast-paced environment.
- Benefits: Gain valuable experience, competitive salary, and opportunities for professional growth.
- Other info: Perfect for those looking to develop their career in a supportive and engaging atmosphere.
- Why this job: Be at the heart of decision-making and make a real impact in a rewarding role.
- Qualifications: Experience as a Personal Assistant, strong organisational skills, and attention to detail.
The predicted salary is between 35000 - 45000 £ per year.
An excellent opportunity has arisen for an organised, discreet, and proactive Personal Assistant to provide high-level support to a busy Chairman while also assisting with the management of a diverse property portfolio. This is a varied and rewarding role that combines executive-level PA duties with hands-on property administration.
Key Responsibilities- Chairman’s Personal Assistant Duties
- Provide day-to-day support to the Chairman across both personal and business matters.
- Arrange complex travel itineraries, visas, and accommodation.
- Organise and manage both business and personal diaries, coordinating meetings and appointments.
- Maintain office systems, including data management and filing.
- Handle correspondence, emails, and calls, often drafting or responding on behalf of the Chairman.
- Coordinate and support the Chairman’s charitable and philanthropic activities.
- Prepare and organise meeting documents, ensuring the Chairman is fully briefed.
- Manage tasks and communications during the Chairman’s overseas absences (typically 3–4 months per year).
- Conduct research and assist with ad hoc projects as required.
- Property Management Assistant Duties
- Support the Property Manager with the administration of a mixed commercial and residential property portfolio.
- Monitor rent payments, chase arrears, and maintain accurate financial records.
- Liaise with insurers and ensure all property insurances are current and compliant.
- Assist in the operation and upkeep of the property management software (Re-Leased).
- Respond to tenant queries and complaints efficiently and professionally.
- Prepare service charge budgets and assist with related reporting.
- Liaise with maintenance teams and contractors, arranging repairs or inspections as necessary.
- Support statutory lease extensions and Right to Manage (RTM) requests.
- Undertake occasional site visits when required.
- Proven experience in a Personal Assistant or Executive Assistant role, ideally supporting a senior executive or principal.
- Strong organisational and multitasking skills with meticulous attention to detail.
- Excellent written and verbal communication abilities.
- Discreet, professional, and able to handle confidential information with integrity.
- Previous experience within property management or administration is highly advantageous.
- Confident using Microsoft Office and property management systems (knowledge of Re-Leased would be beneficial).
- Able to work independently, manage competing priorities, and show initiative.
Personal Assistant in London employer: Rapid Recruitment Services
Contact Detail:
Rapid Recruitment Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s perfect for you.
✨Tip Number 2
Nail that interview prep! Research the company and the Chairman you'll be supporting. Prepare some thoughtful questions to show you're genuinely interested in both the role and the organisation.
✨Tip Number 3
Showcase your skills! During interviews, highlight your organisational prowess and multitasking abilities. Share specific examples of how you've managed complex schedules or handled confidential information with discretion.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it shows you're keen on joining our team and helps us keep track of your application.
We think you need these skills to ace Personal Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in supporting senior executives and managing complex tasks, as this will show us you’re the right fit for the job.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your skills align with our needs. Don’t forget to mention any relevant property management experience!
Showcase Your Organisational Skills: In your application, give examples of how you've successfully managed multiple priorities or complex schedules. We love seeing candidates who can juggle tasks like a pro!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Rapid Recruitment Services
✨Know Your Chairman
Before the interview, do some research on the company and the Chairman. Understand their values, recent projects, and any philanthropic activities they are involved in. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or handled multiple tasks simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your attention to detail.
✨Demonstrate Discretion and Professionalism
Since the role involves handling confidential information, be ready to talk about situations where you've maintained discretion. Share examples that illustrate your ability to handle sensitive matters with integrity and professionalism.
✨Familiarise Yourself with Property Management
If you have experience in property management, be sure to mention it. If not, brush up on basic concepts related to property administration and financial record-keeping. Showing a willingness to learn about the property management software, like Re-Leased, can also set you apart.