At a Glance
- Tasks: Support a busy Chairman and manage a diverse property portfolio with hands-on administration.
- Company: Join a dynamic team providing high-level support in a fast-paced environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a rewarding career path.
- Other info: Opportunity for growth in a professional setting with varied responsibilities.
- Why this job: Make a real impact while working closely with a senior executive and managing exciting projects.
- Qualifications: Experience as a Personal Assistant, strong organisational skills, and attention to detail.
The predicted salary is between 29700 - 36300 £ per year.
An excellent opportunity has arisen for an organised, discreet, and proactive Personal Assistant to provide high-level support to a busy Chairman while also assisting with the management of a diverse property portfolio. This is a varied and rewarding role that combines executive-level PA duties with hands-on property administration.
Key Responsibilities
- Chairman’s Personal Assistant Duties
- Provide day-to-day support to the Chairman across both personal and business matters.
- Arrange complex travel itineraries, visas, and accommodation.
- Organise and manage both business and personal diaries, coordinating meetings and appointments.
- Maintain office systems, including data management and filing.
- Handle correspondence, emails, and calls, often drafting or responding on behalf of the Chairman.
- Coordinate and support the Chairman’s charitable and philanthropic activities.
- Prepare and organise meeting documents, ensuring the Chairman is fully briefed.
- Manage tasks and communications during the Chairman’s overseas absences (typically 3–4 months per year).
- Conduct research and assist with ad hoc projects as required.
- Property Management Assistant Duties
- Support the Property Manager with the administration of a mixed commercial and residential property portfolio.
- Monitor rent payments, chase arrears, and maintain accurate financial records.
- Liaise with insurers and ensure all property insurances are current and compliant.
- Assist in the operation and upkeep of the property management software (Re-Leased).
- Respond to tenant queries and complaints efficiently and professionally.
- Prepare service charge budgets and assist with related reporting.
- Liaise with maintenance teams and contractors, arranging repairs or inspections as necessary.
- Support statutory lease extensions and Right to Manage (RTM) requests.
- Undertake occasional site visits when required.
About You
- Proven experience in a Personal Assistant or Executive Assistant role, ideally supporting a senior executive or principal.
- Strong organisational and multitasking skills with meticulous attention to detail.
- Excellent written and verbal communication abilities.
- Discreet, professional, and able to handle confidential information with integrity.
- Previous experience within property management or administration is highly advantageous.
- Confident using Microsoft Office and property management systems (knowledge of Re-Leased would be beneficial).
- Able to work independently, manage competing priorities, and show initiative.
Assistant Private PA in London employer: Rapid Recruitment Services
Join a reputable and forward-thinking accountancy practice in London, where you will thrive in a supportive environment that values personal service and technical excellence. With clear progression opportunities, flexible working arrangements, and a strong team culture, this firm is dedicated to fostering employee growth and maintaining long-term client relationships, making it an excellent employer for qualified accountants seeking meaningful and rewarding careers.
Contact Details:
Rapid Recruitment Services Recruitment Team
