At a Glance
- Tasks: Support sales and finance by processing orders, raising purchase orders, and generating invoices.
- Company: Join Rapid Fusion, a leader in large-format additive manufacturing with a collaborative culture.
- Benefits: Enjoy a competitive salary and a comprehensive benefits package.
- Other info: Great opportunity for career growth in a dynamic, supportive team.
- Why this job: Be at the heart of a fast-growing engineering business and make a real impact.
- Qualifications: Experience in sales administration or finance, with strong attention to detail.
The predicted salary is between 27000 - 33000 £ per year.
Location: Exeter, UK (Clyst Honiton) — office-based | Salary: Competitive, DOE | Type: Full-time, permanent
About Rapid Fusion
Rapid Fusion designs and manufactures large-format additive manufacturing (LFAM) systems built around KUKA robotics, serving the defence, aerospace, marine, and commercial sectors. Our Zeus, Apollo, Cerberus, and Medusa platforms are installed at customer sites across the UK and internationally. Rapid Fusion is part of Evolution AM Holdings, alongside Evo 3D and Evolution Media.
The Role
We're looking for a Sales & Purchasing Administrator to join our team at our Exeter office, supporting both our sales function and finance department. You'll sit at the centre of our order-to-invoice process — processing customer orders, raising purchase orders, setting up new suppliers, and generating customer invoices — keeping commercial and financial operations running smoothly as the business grows. This is a varied, detail-focused administrative role suited to someone organised, numerate, and comfortable working across systems (ERP, HubSpot, QuickBooks) and departments. You'll work closely with sales, account management, and finance colleagues, helping ensure orders are processed accurately and paperwork is right first time.
Key Responsibilities
- Process customer sales orders accurately and in a timely manner, ensuring correct pricing, quantities, and delivery details
- Raise and track purchase orders with suppliers, following up on lead times and confirmations
- Set up new suppliers, including gathering and recording compliance, payment, and account details
- Generate and issue customer invoices, including milestone-based and stage invoicing where required
- Maintain accurate order, supplier, and customer records across our ERP, HubSpot CRM, and QuickBooks systems
- Support the sales team with order administration, quote follow-up, and general commercial admin
- Support the finance team with invoice queries, purchase ledger admin, and month-end order/invoice reconciliation
- Liaise with suppliers and customers professionally to resolve order, delivery, or invoicing queries
- Maintain filing and documentation to support audit, compliance, and reporting requirements
- Identify opportunities to improve order processing and administrative workflows as the business scales
Requirements
- Proven experience in a sales administration, purchasing, order processing, or finance administration role
- Confident working across multiple business systems; understanding of ERP systems, HubSpot, and QuickBooks is desirable
- Strong attention to detail and accuracy, particularly when handling orders, pricing, and invoices
- Good organisational skills with the ability to manage multiple orders and priorities at once
- Comfortable liaising with customers, suppliers, and internal teams across sales and finance
- Competent with Microsoft Excel and general office software
- A proactive, methodical approach and willingness to get involved across the order-to-cash process
- Right to work in the UK
Desirable
- Experience working within a manufacturing, engineering, or technical products business
- Familiarity with milestone or stage-based invoicing
- Basic bookkeeping or purchase/sales ledger experience
What We Offer
- Competitive salary
- Company benefits package
- A varied role at the heart of a fast-growing engineering business, working across sales and finance
- Small, collaborative team with direct exposure to how the business operates commercially
- Genuine opportunity to grow with a rapidly expanding company
How to Apply
Send your CV and a brief note on your relevant experience to .
Sales & Purchasing Administrator in Plymouth employer: Rapid Fusion
Rapid Fusion is an exceptional employer that fosters a dynamic and innovative work culture, perfect for those passionate about cutting-edge technology in the robotics field. With opportunities for professional growth through hands-on experience and global travel, employees are empowered to develop their skills while contributing to exciting projects. Located in Exeter, the company offers a supportive environment where teamwork and creativity thrive, making it an ideal place for engineers looking to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Sales & Purchasing Administrator in Plymouth
✨Leverage Your Network
In sales and business development, who you know can often be as important as what you know. Get involved with local networking events or industry meetups to connect with key players. Don't be shy—share your passion for the field and let folks know you're on the lookout for opportunities!
✨Show Your Skills Through Real-World Results
When targeting a full-time role like Sales & Purchasing Administrator at Rapid Fusion, presenting tangible results from your previous sales experience can set you apart. Bring along case studies or examples of how you've closed deals or expanded accounts, and don't forget to showcase your problem-solving prowess. It’s all about quantifying your success!
✨Engage with Sales Communities
Dive deep into online sales communities, like Sales Hacker or LinkedIn groups dedicated to sales professionals. Engaging in discussions and sharing insights can boost your visibility and might just put you on the radar of hiring managers looking for fresh talent in business development.
✨Direct Applications Matter
While we all know the online application route, consider sending direct applications to companies you admire, including Rapid Fusion. Tailor your message to explain why you’re drawn to them and how you can contribute as a Sales & Purchasing Administrator. Sometimes, a personal touch can grab attention faster than a generic application!
We think you need these skills to ace Sales & Purchasing Administrator in Plymouth
Some tips for your application 🫡
Show Off Those Sales Skills:In your CV and cover letter, highlight any previous sales or business development experience you have. Use numbers and examples to showcase your achievements – did you exceed sales targets or bring in new clients? Make those accomplishments shine!
Tailor Your Message for Rapid Fusion:When writing your cover letter, make sure to tailor your message specifically for Rapid Fusion. Show that you know the company’s mission and how your skills align with their goals in the sales landscape. This personalised touch will grab their attention!
Keep It Professional Yet Engaging:Sales is all about relationships, so while you want to maintain professionalism in your application, don’t be afraid to let your personality shine through. Engage the reader and demonstrate your enthusiastic approach to sales and business development!
Proof of Performance:Include any relevant certifications or training you’ve undertaken in sales or negotiation tactics. If you’ve attended workshops or courses, list these to showcase your commitment to professional development. This extra touch can set you apart from the competition!
How to prepare for a job interview at Rapid Fusion
✨Know Your Sales Methodologies
Brush up on popular sales methodologies like SPIN Selling or Challenger Sales. Being able to discuss these techniques and how you've applied them will show Rapid Fusion that you understand the role and can hit the ground running in the sales game.
✨Demonstrate Your Deal-Making Skills
Prepare to share stories from your past experiences where you closed deals, overcame objections, or started new client relationships. We want to show Rapid Fusion that you’re not just about numbers but also about building lasting connections in business development.
✨Prepare for Role-Play Scenarios
In a full-time sales interview, don’t be surprised if they throw in a role-play exercise to test your pitching skills. Practising how you would pitch a product or handle an objection will help us shine in this simulation—think of it like a dress rehearsal for your future sales calls!
✨Align Your Goals with the Company’s Vision
Take a moment to reflect on how your career ambitions align with Rapid Fusion’s objectives. When we articulate how our personal growth ties in with the company’s goals, it shows commitment and a genuine interest in contributing to their success.
