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- Tasks: Support a senior executive with scheduling, travel, and meeting coordination.
- Company: Join a leading global company in the FMCG sector based in London.
- Benefits: Enjoy a collaborative environment with growth opportunities and a multicultural team.
- Why this job: Be part of a dynamic team that values professionalism and offers a fast-paced work culture.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills required.
- Other info: Work from the office 3-4 days a week, supporting international operations.
The predicted salary is between 36000 - 60000 £ per year.
Location: London, UK
Full-time | Permanent
Industry: FMCG / Consumer Goods
About the Role:
Randstad is looking for an experienced and proactive Executive Assistant to support a senior executive within the General Management team of a leading company in the FMCG sector. The position is based in London, UK, and plays a vital role in ensuring the executive’s daily activities run efficiently and effectively.
The role requires a high level of professionalism, excellent organizational skills, and the ability to coordinate with senior stakeholders across multiple geographies. While the primary focus is on supporting one senior executive, there may be occasional support required for other members of the leadership team.
Key Responsibilities:
- Manage a dynamic calendar, scheduling meetings, events, and appointments across time zones.
- Organize domestic and international travel and logistics, including accommodation and ground transport.
- Coordinate internal meetings, workshops, and leadership events.
- Prepare presentations, meeting materials, and follow-ups.
- Handle expense reporting, invoice payments, and purchase orders through internal systems.
- Liaise effectively with internal and external stakeholders at senior levels.
- Proactively support the executive in day-to-day operations, ensuring smooth workflow.
- Provide occasional administrative support to other members of the team when needed.
Required Experience and Attributes:
- Proven experience as an Executive Assistant or Personal Assistant supporting senior leadership, ideally in an international organization.
- Excellent organizational and multitasking skills, with strong attention to detail.
- High degree of discretion, maturity, and professionalism.
- Strong communication and interpersonal skills, with the ability to manage senior-level interactions.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiarity with procurement/finance tools such as Coupa.
- Ability to work from the office regularly, especially when the executive is present (typically 3–4 days per week).
- Flexible, proactive, and solutions-oriented mindset.
What’s Offered:
- A key position within a global company in the food sector.
- A collaborative, multicultural, and fast-paced environment.
- Opportunities for growth and development.
Executive Assistant - General Management employer: Randstad
Contact Detail:
Randstad Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - General Management
✨Tip Number 1
Familiarise yourself with the FMCG sector and the specific company you're applying to. Understanding their products, values, and market position will help you demonstrate your genuine interest during interviews.
✨Tip Number 2
Network with current or former employees of the company on platforms like LinkedIn. Engaging in conversations can provide you with insider knowledge about the company culture and expectations for the Executive Assistant role.
✨Tip Number 3
Prepare to discuss your experience with managing complex calendars and travel logistics. Be ready to share specific examples that highlight your organisational skills and ability to handle multiple tasks efficiently.
✨Tip Number 4
Showcase your proficiency in Microsoft Office and any relevant finance tools during the interview. Consider preparing a brief demonstration of how you've used these tools effectively in past roles to support senior executives.
We think you need these skills to ace Executive Assistant - General Management
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or Personal Assistant. Focus on your organizational skills, attention to detail, and any experience you have with senior leadership in international settings.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and ability to manage complex schedules. Mention specific examples of how you've successfully supported executives in the past, particularly in fast-paced environments.
Highlight Technical Proficiency: Emphasise your proficiency in Microsoft Office and any experience with procurement or finance tools like Coupa. This is crucial for the role, so be sure to mention any relevant software skills in your application.
Showcase Communication Skills: Demonstrate your strong communication and interpersonal skills in your application. Provide examples of how you've effectively liaised with senior stakeholders and managed high-level interactions in previous roles.
How to prepare for a job interview at Randstad
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage a dynamic calendar and coordinate meetings is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules or events in the past, highlighting your attention to detail and multitasking abilities.
✨Demonstrate Discretion and Professionalism
This role requires a high degree of discretion when handling sensitive information. During the interview, share instances where you've maintained confidentiality and professionalism, especially when dealing with senior stakeholders.
✨Familiarise Yourself with Relevant Tools
Proficiency in Microsoft Office and familiarity with procurement tools like Coupa are essential. Brush up on these applications before the interview and be ready to discuss how you've used them effectively in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle unexpected situations. Think of scenarios where you had to adapt quickly or find solutions under pressure, and be ready to explain your thought process.
