Executive Assistant / Administrative Business Partner (ABP) Role Type: Fixed-Term Contract (Hybrid) Contract Duration: 17th August 2026 – 16th April 2027 Location: London, UK (3 days on-site / 2 days remote) We are seeking a high-performing Executive Assistant / Administrative Business Partner (ABP) to join our London team. In this role, you will act as a strategic partner, managing complex calendars, travel, expenses, and site culture initiatives with minimal guidance. As a key culture builder and operational cornerstone, you will collaborate across functional teams, establish trust, and serve as a role model within the local and regional ABP community. Resolve scheduling conflicts, build in prep time, and align time allocations with short- and long-term business goals. Recommend and lead strategic programs that boost team dynamics, site effectiveness, and local workplace culture. Travel & Expense Management Coordinate end-to-end domestic and international travel, ensuring alignment with preferences, visa/passport requirements, and tech needs. Remain on-call during travel to resolve urgent issues; build travel agendas and post-travel documentation as needed. Manage expense reporting, purchase orders, and invoice approvals with strict adherence to budget policies. Serve as a trusted advisor, handling highly confidential information with an advanced understanding of company policies. Operations & Office Space Coordination Assess and advocate for office space needs, collaborating with Real Estate Workplace Services (REWS) on allocation and moves. Identify operational bottlenecks and lead process improvement initiatives across the site or broader ABP network. Core Administration & Calendar Management: Advanced experience optimizing complex calendars and daily executive workflows. Event & Project Management: Proven track record leading medium- to large-scale events and cultural projects from concept to completion. Travel & Expense Operations: Expertise in global travel logistics, risk mitigation, and processing complex expenses. Site Culture & Relationship Building: Ability to build rapport across teams, foster community, and act as a site culture leader. Confidentiality & Discretion: Highest standards of integrity when handling sensitive business data. Resource Planning & Facilities: Experience with space allocation, headcount management, and partnering with facilities/REWS teams.
Personal Executive Assistant (Spanish & English Speaker) in City of London employer: Randstad
Join a forward-thinking company that prioritises employee development and fosters a collaborative work culture. As an IMS Systems Auditor, you will benefit from comprehensive training opportunities, a supportive team environment, and the chance to make a meaningful impact on our Integrated Management System. Located in a vibrant area, we offer a dynamic workplace where your contributions are valued and recognised.
