At a Glance
- Tasks: Support the CEO by managing calendars, travel, and enhancing workplace culture.
- Company: Dynamic London-based company with a focus on collaboration and innovation.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Other info: Join a vibrant team with a commitment to excellence and career development.
- Why this job: Be a key player in shaping company culture while supporting executive operations.
- Qualifications: Strong organisational skills and experience in administrative roles.
The predicted salary is between 40000 - 50000 £ per year.
We are seeking a high-performing Executive Assistant / Administrative Business Partner (ABP) to join our London team. In this role, you will act as a strategic partner, managing complex calendars, travel, expenses, and site culture initiatives with minimal guidance.
As a key culture builder and operational cornerstone, you will collaborate across functional teams, establish trust, and serve as a role model within the local and regional ABP community. You will resolve scheduling conflicts, build in prep time, and align time allocations with short- and long-term business goals. You will recommend and lead strategic programs that boost team dynamics, site effectiveness, and local workplace culture.
Travel & Expense Management
- Coordinate end-to-end domestic and international travel, ensuring alignment with preferences, visa/passport requirements, and tech needs.
- Remain on-call during travel to resolve urgent issues; build travel agendas and post-travel documentation as needed.
- Manage expense reporting, purchase orders, and invoice approvals with strict adherence to budget policies.
- Serve as a trusted advisor, handling highly confidential information with an advanced understanding of company policies.
Operations & Office Space Coordination
- Assess and advocate for office space needs, collaborating with Real Estate Workplace Services (REWS) on allocation and moves.
- Identify operational bottlenecks and lead process improvement initiatives across the site or broader ABP network.
Core Administration & Calendar Management
- Advanced experience optimizing complex calendars and daily executive workflows.
Event & Project Management
- Proven track record leading medium- to large-scale events and cultural projects from concept to completion.
Travel & Expense Operations
- Expertise in global travel logistics, risk mitigation, and processing complex expenses.
Site Culture & Relationship Building
- Ability to build rapport across teams, foster community, and act as a site culture leader.
Confidentiality & Discretion
- Highest standards of integrity when handling sensitive business data.
Resource Planning & Facilities
- Experience with space allocation, headcount management, and partnering with facilities/REWS teams.
Assistant / Executive Assistant to CEO in City of London employer: Randstad
Join a forward-thinking company that prioritises employee development and fosters a collaborative work culture. As an IMS Systems Auditor, you will benefit from comprehensive training opportunities, a supportive team environment, and the chance to make a meaningful impact on our Integrated Management System. Located in a vibrant area, we offer a dynamic workplace where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant / Executive Assistant to CEO in City of London
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Randstad can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Randstad; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Randstad.
We think you need these skills to ace Assistant / Executive Assistant to CEO in City of London
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Randstad and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Randstad's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Randstad
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
