At a Glance
- Tasks: Support senior leaders by managing schedules, communications, and strategic initiatives.
- Company: Dynamic multinational organisation based in Manchester.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Join a collaborative team and thrive in a fast-paced environment.
- Why this job: Be a key player in shaping business strategies and making impactful decisions.
- Qualifications: Bachelor's degree and 5-8 years of relevant experience required.
The predicted salary is between 35000 - 45000 € per year.
Location: Manchester
Duration: Until 31/05/2027 (12-Month Contract)
Hours: 40 Hours per week
Role Overview
The Executive Business Partner will partner with the VP and/or Sr Director to effectively manage the business unit cadence and provide high level administrative and tactical support to our leaders. This role is essential to enabling the VP and their senior LT to scale up by managing day to day & mid-term activities and creating the space for them to work on long term strategy. This role will be fully responsible for ensuring the VP office is aware of deliverables and their timelines and communication is cascaded up & down as needed. This position requires strategic thinking and business acumen as well as the ability to develop processes to facilitate short and long term planning and execution.
Key Responsibilities
- Executive Partnering
- Trusted Advisor: Be a trusted advisor on individual and team dynamics.
- Prioritisation: Partner directly with (S)VP and/or Sr Director to prioritise their activities based on the business priorities.
- Stakeholder Management: Create, maintain & influence relationships with both internal and external stakeholders to support business activities.
- Calendar & Alignment: Full ownership of (S)VP's calendar. Clear alignment on the business priorities, interdependencies and needs of (S)VP and the business.
- Business Cadence: In partnership with PMOs, FP&A, Internal communications and other relevant stakeholders, create the BU cadence, own the agenda and plan forecasts on behalf of (S)VP.
- Governance: Partners with PMO/Strategy Delivery team to continuously improve design and governance of BU Leadership Team cadence.
- Facilitation: Coordinate and actively facilitate BU LT Meetings, own actions taking and follow ups.
- Strategy Support: Partner with the Strategy Director of the BU to agree on approach for improvements for accountability, ownership, and general delivery/follow-up of the BU priorities.
- Inbox Management: Organizing inbox, replying to emails, picking up tasks from their email. You speak the same language as (S)VP/Sr Director and are able to prepare and/or send out emails on their behalf to internal and external stakeholders.
- Onboarding: Manage, own & initiate the onboarding process on behalf of (S)VPs. Prepare all-onboarding documentation and schedule as well as overseeing all technical and operational aspects of the onboarding.
- Delegated Tasks: Fully responsible for all tasks that are designed for delegation (Workday, concur, Ivalua, etc.) as well as raising POs / adding vendors & follow up as and when needed.
- Budget & Travel: Be aware & adhere to budget policies. Oversee the planning of business travel needs for (S)VP & teams.
- Hiring & Compliance: Support with the hiring process by conducting interviews for the craft; facilitate process for signatures for (S)VP.
- Project Management & Communications
- Identify areas of improvements within the business and work with PMs to project manage the change.
- Upon request of the (S)VP and/or Sr Director, review and advise on language, communication channel, and overall content of outgoing communications.
- Assist in end to end planning of leadership meetings and events (offsites, all-hands, Q&A's etc.).
- Partners with IC in planning, organising and executing communication initiatives.
- Acts as your leader's eyes and ears, identifying areas of concern or good opportunities to utilise internal comms.
- Collaborate with the IC team in planning and execution of global initiatives.
Candidate Requirements
- Education: Bachelor degree.
- Experience: 5-8 years relevant experience (Administration/Operational/Business Support/Executive Assistant), preferably in a large/multinational organisation.
- Technical Skills: Excellent with G suite, including Google Calendar, Google Sheets/Slides.
- Mindset: Creative and 'out of the box' thinking; people-oriented with strong stakeholder management skills.
- Approach: Commercially aware and results-driven with an independent and proactive attitude. You seek to understand before you act.
- Adaptability: Comfortable with ambiguity and able to prioritise without having all the information.
- Discretion: Strong ethics; able to handle confidential matters with discretion.
- Flexibility: Available to offer support outside of normal business hours, or travel, as required.
Executive Assistant in Warrington employer: Randstad UK
As an Executive Assistant at our Manchester office, you will thrive in a dynamic and supportive work culture that prioritises employee growth and development. We offer competitive benefits, including flexible working hours and opportunities for professional advancement, all while being part of a collaborative team that values strategic thinking and innovation. Join us to make a meaningful impact while enjoying the unique advantages of working in a vibrant city known for its rich culture and diverse community.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Warrington
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their business priorities and think about how you can support them as an Executive Assistant. This will show you're genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey messages clearly and effectively. Try mock interviews with friends or family to get comfortable with articulating your thoughts.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant in Warrington
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience that aligns with the Executive Assistant role. We want to see how your skills can directly support our VP and senior leadership team!
Showcase Your Skills:Don’t just list your previous jobs; show us how your skills in stakeholder management, calendar ownership, and project coordination have made a difference in your past roles. We love seeing real examples of your impact!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, especially since this role involves a lot of communication. Make it easy for us to see why you’re the right fit!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Randstad UK
✨Know Your Executive
Before the interview, take some time to research the VP or Sr Director you'll be supporting. Understand their priorities, leadership style, and any recent initiatives they've been involved in. This will help you tailor your responses and demonstrate that you're already thinking about how to support them effectively.
✨Showcase Your Stakeholder Management Skills
Be prepared to discuss specific examples of how you've built and maintained relationships with stakeholders in previous roles. Highlight your ability to influence and communicate effectively, as this is crucial for the Executive Assistant role. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Demonstrate Your Organisational Skills
Since calendar management and task prioritisation are key responsibilities, come ready to share how you organise your workload. You might even want to bring a sample calendar or a project plan to illustrate your approach. This shows that you can handle the demands of the role right from the start.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to manage competing priorities or deal with ambiguity. Practising your responses will help you feel more confident and articulate during the interview.
