Senior Account Receivables and Reconciliation Administrator

POST : Senior Account Receivables and Reconciliation Administrator

REPORTING TO : Account Reconciliations Manager

OBJECTIVES : To offer the highest standard of service to the clients/tenants

PERSONAL REQUIREMENTS

• Commercial understanding of the business operation
• Well-developed interpersonal and oral communications skills
• Problem dispute resolution skills
• Interpersonal skills and customer focused
• Strong organisational skills
• Ability to work on own initiative
• Good numerical skills
• Diplomacy
• Ability to prioritise critical workload and work under pressure and strict time frames

MAIN DUTIES AND RESPONSIBILITIES

• Assist the manager with their reporting line - being the team members of the Account
  Receivables and Reconciliations Team ensuring that training is delivered.
  
• To work closely alongside the manager to ensure all tasks are completed in a timely manner
  and to the highest standard
  
• Assist the manager in ensuring operational targets are monitored and achieved.
  
• Liaise with other HML Departments to ensure that inter departmental services provided to the
  branches are fit for purpose, in the line with the needs of the Client and that these services
  are delivered in the best interests of good estate management.
  
• To assist the manager with the planning and integration of acquired developments, portfolios,
  businesses, or other offices within the HML group as the business requires.
  
• To engage with the IT team with regards to the proposal and integration of system
  enhancements and to ensure adequate testing is undertaken by the Accounting Process
  teams.
  
• To manage all other duties as they arise as a result of the above and because of the growth of
  the HML operation and its subsidiary businesses.
  
• To ensure that all email queries have been responded to sufficiently within 3 working days of
  receipt
  
• To assist the manager in reviewing and assisting to implement changes in policy and
  procedures, both within Accounts Receivables, Bank Reconciliations and within wider Group
  Policy.

Bank Reconciliations

• To ensure all bank accounts are reconciled within 28 days of the month with no receipts older
  than 1 month or cheques older than 6 months, flagging any issues preventing reconciliation as
  soon as possible with the relevant department, checking for year ends and reconciling up to
  date for these.
  
• To ensure all account opening and closure requests are dealt with in a timely manner, and all
  lost blocks being marked on the control sheet
  
• To ensure that the end of month control sheet is maintained and assist with reporting for TPI
  audits

Accounts Receivables

• To ensure all incoming payments are posted to the system accurately the following working
  day after receipt, highlighting any unidentified payments as soon as possible.
  
• To ensure all bank transfers are uploaded to Barclays and that they are approved within the
  same day
  
• To ensure all transfers and refunds requests are actioned within 3 working days of receipt
  
• To ensure that all lease assignments have been completed within 2 days of receipt

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

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