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- Tasks: Manage and process supplier documentation to support project delivery.
- Company: Leading energy services company with a focus on efficiency.
- Benefits: Competitive pay, flexible hours, and potential for contract extension.
- Why this job: Be part of a dynamic team ensuring smooth project operations.
- Qualifications: Experience in administration or document control is a plus.
- Other info: Great opportunity for growth in a fast-paced environment.
The predicted salary is between 30000 - 42000 £ per year.
Location: Shields Rd, Newcastle upon Tyne NE6 2UT
Contract length: 6 months contract subject to extension
Work Hour: 37 hours/week
Randstad Sourceright, a leading provider of RPO & MSP Recruitment Services, is currently recruiting an Administrator working on behalf of a leading Energy services company. In this role, you will ensure efficient management and processing of supplier documentation, including material certificates, document packs, MITPs, weld maps, and related records. This role will also require the candidate to facilitate timely circulation of documents to internal stakeholders and expedite approvals to support project delivery.
Some of the other duties include:
- File and maintain material certificates, document packs, MITPs, weld maps, and associated documentation.
- Circulate supplier documentation to internal stakeholders for review and approval.
- Track and expedite the full process of supplier documentation through to final approval.
- Coordinate with the projects team to ensure timely documentation flow and compliance with project requirements.
- Maintain accurate records and logs of documentation status and approvals.
- Utilize document management systems (e.g., SharePoint, EDMS) to manage workflows and approvals.
- Support continuous improvement initiatives for documentation processes and systems.
- Communicate proactively with suppliers and internal teams to resolve documentation issues quickly.
Requirements for the role:
- Previous experience in administration or document control roles.
- Knowledge of material certification and project documentation processes is desirable.
- Experience working with project teams and suppliers is advantageous.
- Familiarity with document management systems and QA checks preferred.
- Strong organisational and record-keeping skills.
- Excellent communication, collaboration, and stakeholder management abilities.
- Proficient in Microsoft Office and document management systems (SharePoint, EDMS).
- Attention to detail and ability to manage multiple priorities under pressure.
Document Controller employer: Randstad Sourceright
Contact Detail:
Randstad Sourceright Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to your connections in the energy sector and let them know you're on the hunt for a Document Controller role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile highlights your experience with document management systems and your organisational skills. Join relevant groups and engage with posts to increase your visibility in the industry.
✨Tip Number 3
Prepare for interviews by brushing up on your knowledge of material certification and project documentation processes. Be ready to discuss how you've handled documentation issues in the past and how you can support continuous improvement initiatives.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to show your enthusiasm for working with us in the energy sector.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management systems and any relevant administrative roles you've had. We want to see how your skills match what we're looking for!
Showcase Your Skills: In your cover letter, don’t just list your skills—show us how you’ve used them in past roles. Talk about your organisational skills and how you've managed documentation processes. This is your chance to shine!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate a well-structured application that gets straight to the important bits!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application goes directly to us. Don’t miss out on this opportunity!
How to prepare for a job interview at Randstad Sourceright
✨Know Your Documents
Familiarise yourself with the types of documentation you'll be handling, like material certificates and weld maps. Being able to discuss these confidently will show your understanding of the role and impress the interviewers.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Discuss how you've managed documentation in previous roles, especially under pressure. This will demonstrate that you can handle the demands of the job effectively.
✨Communicate Clearly
Since this role involves liaising with suppliers and internal teams, practice articulating your thoughts clearly. You might even want to prepare a few scenarios where you successfully resolved documentation issues to showcase your communication skills.
✨Get Familiar with Document Management Systems
Brush up on your knowledge of document management systems like SharePoint or EDMS. If you have experience with these tools, be ready to discuss how you've used them to streamline processes in the past.
