At a Glance
- Tasks: Manage property portfolios, ensuring compliance and smooth operations.
- Company: Dynamic property management firm with a focus on teamwork and innovation.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Join a diverse team that values equality and supports your career journey.
- Why this job: Make a real difference in property management while developing valuable skills.
- Qualifications: Strong communication skills and a proactive approach to problem-solving.
The predicted salary is between 40000 - 50000 £ per year.
Drafting and serving S20 notices for major works. Manage portfolio in accordance with RICS Codes of Practice, ARMA rules and landlord and tenant legislation. To provide a full professional property management service for a portfolio of freehold/leasehold developments and individual properties on behalf of freehold clients, Developers and Resident Management Companies, proactively manage in accordance with the management agreement the terms of the lease/agreements and good current practice. Responding to pre-assignment enquiries. To manage in relation to company targets of income and service delivery. Dealing with leaseholders enquiries appertaining to the development. Responding to all correspondence/emails, telephone calls including those from Directors, lessees and tenants. Prepare and draft minutes of Board meetings for approval by the Directors. Good understanding of lease terms and ability to write to lessees/tenants/letting agents in relation to any matters which may contravene the terms of the lease, i.e. noise/nuisance, satellite dishes, wood floors, pets, etc. Be prepared to deal with any issue that may arise during the course of the Management of the properties. Ensure the property operates as smoothly as possible.
BUDGETS & ACCOUNTS
Prepare and issue draft budgets to Directors for consideration and agree with Board of Directors and approve on PMS computer system. Good understanding of service charge and company accounts and ability to explain them to Directors.
INSPECTIONS
Arrange meetings and inspections for all properties managed. Ensure that all necessary contracts and annual inspections are in place. Carry out regular Inspections of properties from time to time and action any works necessary. Ensure that all properties under Management have up to date Health & Safety, Fire Risk Assessments, Asbestos Surveys, Legionnaires Risk Assessment and Electrical Reports etc.
INSURANCE
Ensuring all properties in the portfolio are insured including dealing with all claims, renewals and enquiries regarding the policy. Liaising with Loss Adjusters and obtain quotes for remedial works and to effect and oversee any emergency repairs. Liaising with Directors as necessary to ensure that blocks are re valued for insurance purposes, at least every 3 years in accordance with company policy.
MAINTENANCE
Contact contractors to ascertain whether they are able to carry out works and issue work order forms on PMS - checking with Directors in the first instance if authorisation is required. Monitor contractor's performance - Follow through and complete jobs, updating PMS. Prepare specifications for all contracts at blocks managed including cleaning, gardening, window cleaning, etc., to issue tenders and appoint contractors. Issue contracts to contractors ensuring that they comply with current health and safety legislation. Carry out regular site inspections to monitor works and keep Directors advised of progress before any part payment or full payment of contractor invoices are authorised. Ensure that all contracts and schedule of works for all properties are entered on the computerised system and updated. Advise all lessees and or tenants of impending works, etc. Monitor contractor's performance regularly. Work in conjunction with external/in-house surveyors in relation to major works contracts. Attend progress meetings as necessary, ensure S20 Notices served and pay authorised invoices.
SERVICE CHARGES
Monitor expenditure to ensure sufficient funds are available to cover all necessary repairs/works, except on the rare occasion where emergency works may be required. Responsible for chasing arrears of service charge and ground rents due on portfolio up to instruction of solicitors.
GENERAL
Check, code and authorise invoices. General Filing. Any other duties as directed.
PERSONAL REQUIREMENTS
Well-developed interpersonal and oral communications skills. Interpersonal skills and customer focused. Ability to work on own initiative. Good literacy and numerical skills. Diplomacy. Ability to prioritise workload and work under pressure. Team Player.
Property Portfolio Manager – Leasehold & Compliance in Warrington employer: Randstad Solutions Limited
As a Property Portfolio Manager with us, you will thrive in a dynamic work environment that values professional growth and collaboration. Our commitment to employee development is reflected in our comprehensive training programmes and supportive management culture, ensuring you have the tools to excel in your role. Located in a vibrant area, we offer competitive benefits and a strong focus on work-life balance, making us an exceptional employer for those seeking a fulfilling career in property management.
Contact Details:
Randstad Solutions Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Property Portfolio Manager – Leasehold & Compliance in Warrington
✨Tip Number 1
Network like a pro! Reach out to your connections in the property management field. Attend industry events or join online forums where you can meet potential employers and learn about job openings that might not be advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its portfolio. Understand their values and recent projects, so you can tailor your responses to show how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As a Property Portfolio Manager, you'll need to handle various stakeholders. Role-play common scenarios with friends or family to boost your confidence in addressing leaseholder enquiries and managing expectations.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can give you an edge. Plus, it shows you're genuinely interested in joining our team!
We think you need these skills to ace Property Portfolio Manager – Leasehold & Compliance in Warrington
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience with property management, especially in relation to leasehold and compliance. We want to see how your skills align with the job description!
Showcase Your Communication Skills:Since this role involves a lot of correspondence with leaseholders and directors, emphasise your strong interpersonal and communication skills. Share examples of how you've effectively managed inquiries or resolved issues in the past.
Highlight Your Knowledge of Legislation:Demonstrate your understanding of landlord and tenant legislation, RICS Codes of Practice, and ARMA rules. We’re looking for someone who knows their stuff and can navigate these regulations with ease!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Randstad Solutions Limited
✨Know Your Legislation
Familiarise yourself with the RICS Codes of Practice and landlord and tenant legislation. Being able to discuss these topics confidently will show that you understand the legal framework within which you'll be operating.
✨Prepare for Common Questions
Anticipate questions related to property management, such as how to handle leaseholder enquiries or manage budgets. Practising your responses will help you articulate your experience and approach effectively during the interview.
✨Showcase Your Communication Skills
Since this role requires strong interpersonal skills, be ready to demonstrate how you've successfully communicated with clients, contractors, and tenants in the past. Use specific examples to illustrate your points.
✨Understand the Role's Challenges
Research common issues faced in property management, like dealing with noise complaints or managing service charge arrears. Showing that you're aware of these challenges and have strategies to address them will set you apart from other candidates.
