At a Glance
- Tasks: Manage residential properties and ensure smooth operations while assisting clients.
- Company: Join HML, a leading property management company with great career prospects.
- Benefits: Competitive salary, diverse work environment, and opportunities for professional growth.
- Other info: Diverse workplace that values equality and supports all applicants.
- Why this job: Take on a rewarding role in property management and make a real difference.
- Qualifications: Experience in property management and strong interpersonal skills required.
The predicted salary is between 30000 - 40000 £ per year.
Are you a Property Manager seeking a new challenge with great career opportunities? Look no further, HML have just the role for you!
Personal Requirements
- Good understanding of Residential Property Management and current legislation
- Interpersonal skills and customer focused
Main Duties and Responsibilities
PROPERTY MANAGEMENT
- Manage portfolio in accordance with RICS Codes of Practice, ARMA rules
- Assisting the Head of property management to provide a full professional property management services for a portfolio of freehold/leasehold developments and individual properties on behalf of freehold clients, Developers and Resident Management Companies, proactively manage in accordance with the terms of management agreement /SLA
- Assisting the Head of property management to manage in relation to company targets of income and service delivery
- Dealing with leaseholders enquiries pertaining to the development
- Responding to correspondence/emails including those from Directors, lessees and tenants
- Attend residents AGMs and directors meetings, and raise fees where applicable; issue draft minutes to Directors. Action Minutes
- Write to lessees/tenants/letting agents in relation to any matters which may contravene the terms of the lease, i.e. noise/nuisance, satellite dishes, untaxed vehicles, pets, etc. and set up files for any lease breach
- Contacting DVLA via legal and admin team regarding abandoned cars and illegally parked vehicles after obtaining instructions from clients
- Ensure the property operates as smoothly as possible
BUDGETS
- Prepare service charge budget in accordance with the terms of the leases and Transfer; issue draft budgets prior to the year end to Directors
- The draft budget must be prepared and provided to your line manager not less than two months in advance of the financial year-end
- Respond to Directors queries in connection with budgets promptly
INSPECTIONS
- Ensure that inspections of properties are regularly undertaken, any points raised are actioned
- Arrange meetings and inspections for all properties managed
- Ensure that all necessary service contracts and annual inspections are in place
- Carry out regularly inspections of properties
- Upload inspection reports on Riskbase and notify clients
INSURANCE
- Ensure all properties in the portfolio are insured including dealing with all claims, renewals and enquiries
- Liaising with Loss Adjusters and obtain quotes for remedial works and to effect and oversee any emergency repairs
MAINTENANCE
- Contact contractors to ascertain whether they are able to carry out works and issue work order - checking with Directors in the first instance if authorisation is required
- Monitor contractors performance - Follow through and complete jobs, updating PMS
- Issue keys to contractors and monitor safe return - recording this information in Key book
- Ensure key cabinets are kept secure and closed at the end of each day
- Update the Approved Contractors List ensuring that all contractors hold Public Liability Insurance
- Prepare specifications for cleaning, gardening, window cleaning, etc.
- Issue tenders and appoint contractors - liaising closely with senior property managers
- Issue contracts to contractors ensuring that they comply with current health and safety legislation
- Carry out regular site inspections to monitor works and keep Directors advised of progress before any part payment or full payment is authorised
- Ensure that all contracts and schedule of works for all properties are entered on the system and updated
- Advise all lessees and/or tenants of impending works
- Monitor contractors performance
- Monitor expenditure to ensure sufficient funds are available to cover all necessary repairs/works
- Check, code and input invoices
- Any other duties as directed
Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Property Manager - East Malling West Malling employer: Randstad Solutions Limited
HML is an exceptional employer for Property Managers, offering a dynamic work environment in East Malling that fosters professional growth and development. With a strong commitment to employee well-being, we provide comprehensive training, competitive benefits, and a supportive culture that values diversity and inclusion. Join us to make a meaningful impact in property management while enjoying the unique advantages of working in a vibrant community.
Contact Details:
Randstad Solutions Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Property Manager - East Malling West Malling
✨Tip Number 1
Network like a pro! Reach out to your contacts in the property management field and let them know you're on the lookout for new opportunities. You never know who might have the inside scoop on a job that’s not even advertised yet!
✨Tip Number 2
Prepare for interviews by researching the company and its values. Tailor your answers to show how your experience aligns with their needs, especially in areas like managing portfolios and dealing with leaseholder enquiries. We want you to shine!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your interpersonal skills and customer-focused approach, which are key in property management.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Property Manager - East Malling West Malling
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Property Manager role. Highlight your experience in residential property management and any relevant legislation knowledge. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role at HML. Share specific examples of your past experiences that relate to the job description, and don’t forget to show your enthusiasm for the position.
Be Clear and Concise:When filling out your application, keep your language clear and concise. Avoid jargon unless it's relevant to property management. We appreciate straightforward communication, so make it easy for us to see your qualifications!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details about the role and our company there!
How to prepare for a job interview at Randstad Solutions Limited
✨Know Your Legislation
Brush up on your knowledge of residential property management legislation and the RICS Codes of Practice. Being able to discuss these confidently will show that you’re not just familiar with the basics, but that you’re also committed to staying updated in your field.
✨Showcase Your Interpersonal Skills
Prepare examples of how you've successfully managed relationships with leaseholders or clients in the past. Highlighting your customer-focused approach will demonstrate that you understand the importance of communication and service delivery in property management.
✨Be Ready for Budget Talk
Familiarise yourself with budget preparation and management. Be prepared to discuss how you would handle service charge budgets and respond to directors' queries. This shows that you can think critically about financial aspects and are ready to take on responsibilities.
✨Demonstrate Proactive Management
Think of specific instances where you proactively managed issues or improved processes in your previous roles. Whether it’s dealing with maintenance contractors or ensuring properties are inspected regularly, showing initiative will set you apart as a candidate who takes ownership of their work.
