At a Glance
- Tasks: Manage invoicing and payments with precision while supporting suppliers.
- Company: Join a diverse team committed to excellence in finance services.
- Benefits: Enjoy 25 days holiday, competitive pay, and a supportive work environment.
- Other info: Flexible working hours and opportunities for personal growth await you.
- Why this job: Make a real difference in finance while developing your skills in a dynamic setting.
- Qualifications: Attention to detail, strong communication skills, and a knack for multitasking.
The predicted salary is between 30000 - 40000 £ per year.
Reporting to: Team Leader/ Purchase Ledger Manager
Objectives: To offer the highest standards of Finance services to suppliers
Hours of employment: Monday to Friday. 9.00AM - 5.30PM. 25 days holidays per annum
Personal requirements:
- Good understanding of Residential Property Management and current legislation.
- A high level of attention to detail and numerical accuracy required.
- Well-developed interpersonal and oral communication skills - written and verbal.
- A premium level of customer services skills.
- Ability to work on own initiative as well as a team.
- Diplomacy: dealing with people in a sensitive and tactful way.
- Ability to prioritise workload and work to stringent deadlines.
- Ability to multitask.
- Use of Outlook, Word, Excel, PDF, or ability to pick up systems well and retain information.
Main Duties and Responsibilities:
- Understanding and knowing your way around the systems used: Dwellant and PMS.
- Uploading invoices on to the Dwellant system with high accuracy and attention to detail.
- Weekly supplier payments.
- Checking and Posting invoices to PMS with high attention to detail.
- Ensuring amounts on Utility invoices are posted at the correct balance to reduce any chaser letters and late payment charges.
- Dwellant invoice import (correcting any errors there may have been on invoices).
- Autopay Report (a report of items that did not get included in the payment run).
- Dwellant queues: Dealing with Disputes, Duplicates, Ad hoc requests, Invoice holding bay.
- Mailbox - responding to emails professionally and in a timely manner, including: Uploading urgent invoices from the urgent subfolder.
- Utility management and utility queries.
- Query Mailbox (dealing with more intricate client/portfolio accounting queries).
- Answering telephone calls and dealing with Supplier queries.
- Managing your own refund spreadsheet with 20-line items each month: Requesting and continuously chasing refunds owed back to us.
- Direct Debits (ensuring direct debits taken from the bank are reflecting on our system correctly in the same day).
- Sorting and scanning post efficiently, ensuring these go to the relevant places.
- Monitoring of intercompany debt.
- Inter account transfers and approving transfers on Barclays when requested.
- Updating of spreadsheets in Excel.
- Creating letters or correspondence on Word.
- Any other Ad Hoc requirements.
Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Purchase Ledger Administrator: Invoicing & Payments in Croydon employer: Randstad Solutions Limited
As a Purchase Ledger Administrator at our company, you will be part of a dynamic team that values precision and customer service excellence in the finance sector. We offer a supportive work culture with opportunities for professional growth, ensuring you can develop your skills while enjoying a healthy work-life balance with 25 days of annual leave. Located in a vibrant area, our company promotes diversity and inclusivity, making it an ideal place for individuals seeking meaningful and rewarding employment.
Contact Details:
Randstad Solutions Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Purchase Ledger Administrator: Invoicing & Payments in Croydon
✨Tip Number 1
Get to know the company inside out! Research their values, culture, and recent projects. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to finance and customer service. Role-play with a friend or use our resources to boost your confidence before the big day.
✨Tip Number 3
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and even lead to referrals, which can be a game-changer.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a thank-you email expressing your appreciation for the opportunity. It’s a simple gesture that can leave a lasting impression and keep you top of mind.
We think you need these skills to ace Purchase Ledger Administrator: Invoicing & Payments in Croydon
Some tips for your application 🫡
Show Off Your Attention to Detail:When you're filling out your application, make sure to highlight your attention to detail. We love candidates who can spot the little things, especially when it comes to numbers and invoices!
Communicate Clearly:Since this role involves a lot of communication, be sure to showcase your written and verbal skills. Use clear language and keep it professional, just like you would when responding to supplier queries.
Demonstrate Your Initiative:We appreciate candidates who can work independently as well as part of a team. Share examples in your application that show how you've taken the initiative in past roles or projects.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the Purchase Ledger Administrator position.
How to prepare for a job interview at Randstad Solutions Limited
✨Know Your Systems
Familiarise yourself with the Dwellant and PMS systems before the interview. Being able to discuss how you would navigate these systems and handle invoicing will show your preparedness and understanding of the role.
✨Showcase Your Attention to Detail
Prepare examples that highlight your attention to detail and numerical accuracy. You might want to mention specific instances where your meticulousness prevented errors or improved processes in previous roles.
✨Demonstrate Customer Service Skills
Be ready to discuss how you've handled customer queries in the past. Use examples that showcase your interpersonal skills and ability to deal with sensitive situations diplomatically, as this is crucial for the role.
✨Prioritisation and Multitasking
Think of scenarios where you successfully managed multiple tasks under tight deadlines. Be prepared to explain your strategies for prioritising workload, as this will demonstrate your ability to thrive in a fast-paced environment.
