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- Tasks: Manage contractor vetting and support property management operations.
- Company: Join B-hive Property Solutions, part of Vegner Group Ltd, a leader in property management.
- Benefits: Enjoy a competitive salary and a supportive work environment.
- Other info: Dynamic role with opportunities for growth and learning.
- Why this job: Make a real impact in property management while developing your skills.
- Qualifications: GCSE Maths and English (A-C) or equivalent required.
The predicted salary is between 30000 - 40000 £ per year.
Contractor Management Administrator (6 Months fixed term)
REPORTING TO | Head of Contractor Management
HOURS OF WORK | 9.00am to 5.30pm
LOCATION | Whetstone
DIVISION | B-hive Property Solutions
QUALIFICATION LEVEL | Maths and English at GCSE (A-C) or equivalent
B-hive Property Solutions is a division of Vegner Group Ltd, offering expertise across property management, building surveying, and lettings. B-hive delivers scalable back-office and essential support services that help property management professionals operate efficiently, profitably, and in full compliance with regulatory requirements.
Role Purpose: This role provides specialist administrative duties for the Contractor Accreditation Service (CAS) and Out of Hours departments, ensuring efficient and compliant operations across both areas. The core focus is the vetting of contractors and ongoing maintenance of the database relied upon by Property Managers to source qualified, competent and fully insured contractors for managed developments.
Primary Responsibilities:
- Contractor Vetting Identity: Obtain certificate of incorporation and verify via Companies House; always check original documents, not photocopies; request accounts or a bank reference.
- Competency: Check relevant experience, qualifications, and trade association membership; ask for a health and safety policy statement and relevant procedures.
- Insurance: Confirm public liability cover (minimum £1m) and employer's liability if they have staff; request copies of current policies.
- VAT Status: Verify VAT registration to avoid any risk of collusion.
- Health & Safety: Ensure contractors with more than five employees have a written H&S policy; create and issue invoices and credit notes.
- Document management: Copy, scan, index, and save documents to various systems; update spreadsheets/database/diary systems.
- Liaise with Leaseholders, Clients, Property Managers, Contractors, Surveyors regarding major works projects, contractor management, performance issues, signage, fee proposals, instructions, and works status.
- Assist with providing accurate data for management reports.
- Support the other Property Management Support Services Teams when necessary.
- Communicate with internal and external stakeholders and clients to answer queries and resolve issues.
Person Profile / Skill Set:
- The initiative, enthusiasm, and self-confidence to interface directly with clients.
- Understanding of residential block property management.
- Well-developed interpersonal and oral communications skills, professional telephone manner.
- High standard of numerical and written English grammar.
- Good IT skills, particularly in Excel.
- Excellent interpersonal skills and customer focus.
- Ability to work on own initiative, prioritise workload and work under pressure.
- Work on pre-determined task deadlines and follow written procedures.
Randstad CPE values diversity and promotes equality. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK.
Contractor Management Administrator Whetstone employer: Randstad Solutions Limited
Contact Detail:
Randstad Solutions Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contractor Management Administrator Whetstone
✨Tip Number 1
Get to know the company! Research B-hive Property Solutions and understand their services. This will help you tailor your conversation during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. They can provide insider tips about the company culture and what it’s really like to work there, which can give you an edge.
✨Tip Number 3
Prepare for the interview by practising common questions related to contractor management. Think about how your skills align with the responsibilities listed in the job description, and be ready to share examples.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar!
We think you need these skills to ace Contractor Management Administrator Whetstone
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contractor Management Administrator role. Highlight relevant experience and skills that match the job description, especially in contractor management and administrative tasks.
Craft a Compelling Cover Letter: Your cover letter should tell us why you're the perfect fit for this role. Use it to showcase your enthusiasm for property management and how your skills align with our needs at B-hive Property Solutions.
Show Off Your IT Skills: Since the role requires good IT skills, particularly in Excel, make sure to mention any relevant software experience. If you've used specific tools or systems in previous roles, let us know!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Randstad Solutions Limited
✨Know Your Stuff
Make sure you understand the ins and outs of contractor management. Familiarise yourself with the vetting process, health and safety policies, and the importance of compliance in property management. This will show that you're not just interested in the role but also knowledgeable about it.
✨Show Off Your IT Skills
Since the role requires good IT skills, especially in Excel, be prepared to discuss your experience with these tools. Maybe even brush up on some Excel functions or data management techniques before the interview. It’ll help you stand out as someone who can hit the ground running.
✨Communicate Like a Pro
This position involves liaising with various stakeholders, so practice your communication skills. Be ready to demonstrate how you handle challenging conversations and maintain professionalism, especially over the phone. A calm and collected approach will impress your interviewers.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations related to contractor management or client interactions. Think of examples from your past experiences where you successfully navigated similar challenges. This will showcase your problem-solving skills and initiative.