At a Glance
- Tasks: Support daily operations, manage data, and coordinate staff training in a dynamic environment.
- Company: Join a leading provider of recruitment services in the Rail Systems division.
- Benefits: Flexible hours, professional development, and a supportive team culture.
- Other info: Great opportunity for career growth in a vibrant workplace.
- Why this job: Be the backbone of our team, ensuring smooth operations and making a real difference.
- Qualifications: Strong organisational skills and proficiency in IT and communication.
The predicted salary is between 25000 - 30000 £ per year.
Location: York
Contract length: 6 months
Hours: Monday - Thursday (Flexible)
This role is essential for performing entrance and access controls, advising visitors in a respective manner, and conducting functionally specialised administration tasks.
Job Purpose
Operating within the Rail Systems division at our York outstation and reporting directly to the Outstation Manager, the Team Administrator is responsible for driving daily operational efficiency. The purpose of this role is to seamlessly deliver day-to-day functional administration, maintain database integrity, coordinate staff rosters/training compliance, and manage crucial frontline reception and access control duties.
Key Responsibilities:
- Administrative Support:
- Handle day-to-day functional operations and IT systems, including raising Purchase Orders, processing expenses, and managing filing systems.
- Reporting & Documentation:
- Prepare specialized routine reports, correspondence, and operational statistics to fully support local decision-making processes.
- Data Inputting:
- Maintain accurate records by typing and entering operational data into standard Microsoft Office applications or specialized software packages.
- Workforce Coordination:
- Accurately log and report annual leave and input staff overtime details into spreadsheets.
- Training & Roster Compliance:
- Liaison closely with the Training Department to ensure all training requirements are fulfilled and update the technicians’ roster accordingly.
- Procurement:
- Purchase and issue essential Personal Protective Equipment (PPE) and tooling to personnel.
- Reception & Access Control:
- Perform entrance and access controls, verify credentials of persons entering the property, and announce them to the appropriate contact person.
- Professionally induct depot visitors, greet guests, and handle incoming and outgoing post logs.
- Receive and switch incoming telephone calls efficiently.
- Logistics & Facilities:
- Arrange taxis, book meeting rooms, manage catering requirements, and ensure meeting rooms remain tidy, organized, and properly stocked with stationery items.
Requirements
To excel in this role, you will bring a professional, highly organized approach and possess the following essential skills and qualifications:
- Proven Administrative Competence: Demonstrated capability in running day-to-day administrative tasks, database management, file tracking, and processing procurement requests.
- Excellent IT & Communication Skills: High proficiency using computers, spreadsheets, standard Office applications, or specialized software, backed by strong verbal and written communication skills.
- Effective Organizational & Time Management Skills: A proven ability to multitask, manage multiple schedules (such as training rosters and visitor arrivals), and organize workspaces efficiently.
- Strong Interpersonal Skills: A welcoming, safety-conscious demeanor suitable for handling front-of-house greeting, caller inquiries, and cross-departmental coordination.
Team Administrator in Warrington employer: Randstad Enterprise
Randstad Sourceright is an exceptional employer, offering a supportive work culture that prioritises employee growth and development. Located in the vibrant city of York, this role as a Team Administrator provides flexible working hours and the opportunity to engage in meaningful administrative tasks that directly contribute to operational efficiency within the Rail Systems division. With a focus on collaboration and professional development, employees are encouraged to thrive in their roles while enjoying a dynamic and inclusive workplace.
StudySmarter Expert Advice🤫
We think this is how you could land Team Administrator in Warrington
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Team Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and the role. Understand their values and how you can contribute to their operational efficiency. This will help you stand out as a candidate who’s genuinely interested in the position.
✨Tip Number 3
Practice your communication skills! As a Team Administrator, you'll need to be clear and professional. Try mock interviews with friends or family to get comfortable with answering questions about your experience and skills.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications that way!
We think you need these skills to ace Team Administrator in Warrington
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Team Administrator role. Highlight your administrative skills and any experience with database management or procurement tasks. We want to see how you can bring your unique flair to our team!
Show Off Your IT Skills:Since this role requires excellent IT skills, don’t forget to mention your proficiency with Microsoft Office and any specialized software you've used. We love seeing candidates who are tech-savvy and ready to hit the ground running!
Be Clear and Concise:When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to see your key achievements and skills. We appreciate a straightforward approach that gets to the point!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and we’ll be able to review your application quickly. Don’t miss out on the opportunity to join our fantastic team!
How to prepare for a job interview at Randstad Enterprise
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Administrator. Familiarise yourself with tasks like managing databases, coordinating staff rosters, and handling reception duties. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your IT Skills
Since this role requires proficiency in Microsoft Office and possibly other specialised software, be prepared to discuss your experience with these tools. Bring examples of how you've used them in previous roles, especially for data management and reporting. If you can, practice using relevant software before the interview.
✨Demonstrate Your Organisational Skills
The Team Administrator position demands excellent organisational abilities. Think of specific instances where you've successfully managed multiple tasks or schedules. Be ready to share how you prioritised your workload and ensured everything ran smoothly, as this will highlight your suitability for the role.
✨Prepare for Interpersonal Questions
Given the front-of-house nature of the job, expect questions about your interpersonal skills. Prepare examples of how you've handled visitor management or resolved conflicts in a professional manner. Showing that you can maintain a welcoming and safety-conscious demeanour will be key to impressing the interviewers.
