Team Administrator

Team Administrator

Lincoln Temporary No home office possible
R

At a Glance

  • Tasks: Support the Service Centre with admin tasks like scheduling, correspondence, and team organization.
  • Company: Join a global leader in rail traffic technology with a focus on innovation and service.
  • Benefits: Enjoy a flexible 30-hour work week at £14.30 per hour with opportunities for growth.
  • Why this job: Be a key contact for customers and help foster a positive workplace culture.
  • Qualifications: Strong organizational skills and experience in admin roles; Microsoft 365 proficiency required.
  • Other info: This is a 6-month rolling contract based in Lincoln, perfect for gaining valuable experience.

Job title Team Administrator

Location: Lincoln – office based

Contract length: 6 months rolling

Hours: 30 hours per week

Rate: £14.30 per hour PAYE

Randstad Sourceright, a leading provider of RPO & MSP Recruitment Services is currently recruiting for a Team Administrator to work for a global provider of rail traffic technology.

Their service centre in Lincoln focuses on the maintenance and overhaul of their train carriage bases.

The Role:

Responsible for administrative services and support to the Service Centre. This role requires flexibility to cover a range of tasks from general office administration, (stationary, file/record keeping, correspondence, diary management, travel, expenses) as well as reporting and general administration support for managers. Often in a front of house capacity, the team administrator is a key point of contact for external and internal customers as well as team members, responding to general queries & supporting their start into the business. The Team Administrator would also be responsible for supporting well-being of staff and the business commitment to corporate social responsibility.

Responsibilities:

  • Use of Microsoft 365, Office, Excel, Word and Teams.
  • Organises and maintains office supplies.
  • Adhering the office 5S standard and making improvements.
  • Schedules resources such as people, meetings, appointments, rooms, and equipment; answers telephone/TEAMS calls, responds to questions, and direct callers to appropriate parties, as necessary; sorts and distributes mail.
  • Arranges and sets-up meeting rooms, books catering.
  • Booking hire cars, taxi, train tickets and hotels for team members.
  • Support in the input & processing of expenses in a timely manner.
  • Scanning documents to archive and photocopying.
  • To serve as a key first point of contact both for face to face meetings, first contact with both internal and external customers.
  • Liaise with reception for booking in of visitors and build good relations with reception and site security.
  • Management and support of team organisation structure.
  • Overtime: processing and monitoring.
  • Timesheets: Collecting & cataloguing
  • Absence: collation of records & reviewing triggers.
  • HR forms: Submitting appropriate tickets /requests on the HR portal.
  • Onboarding: Support in the introduction of new team members using the company\’s on-boarding process (organising IT, PPE, Induction).
  • Order Management, Purchasing and Finance

Skills and Experience:

  • Strong organisational skills; proactive and adaptable in busy environments.
  • Proven experience in an administrative role
  • Confident handling emails, scheduling meetings, and interacting with clients.
  • Must be competent and confident in the use of Microsoft 365, Office, Excel, Word and Teams, and capable of learning company systems (training provided).
  • Detail-oriented, tech-savvy, and able to thrive under pressure.

We are committed to providing equal employment opportunities and encourage all qualified candidates to apply. While the hiring process may not be expedited, we urge all interested candidates to submit their applications promptly to ensure their consideration.

To apply, please follow the instructions on our application portal. We look forward to receiving your application

If this isn’t the role you’re looking for right now, please visit our contractor portal below where you will see all of our live roles and communities to join:

https://contractortalent.gr8people.eu/

Team Administrator employer: Randstad Enterprise

At Randstad Sourceright, we pride ourselves on being an excellent employer, offering a supportive work culture that values flexibility and teamwork. Located in Lincoln, our service centre provides a unique opportunity to contribute to the rail traffic technology sector while enjoying a range of employee benefits, including professional development and a commitment to corporate social responsibility. Join us as a Team Administrator and be part of a dynamic environment where your contributions are recognized and valued.
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Contact Detail:

Randstad Enterprise Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Team Administrator

✨Tip Number 1

Familiarize yourself with Microsoft 365 and its applications, especially Excel and Teams. Since the role requires proficiency in these tools, being able to demonstrate your skills during the interview can set you apart from other candidates.

✨Tip Number 2

Highlight your organizational skills by preparing examples of how you've managed multiple tasks or projects in previous roles. This will show that you can thrive in a busy environment, which is crucial for the Team Administrator position.

✨Tip Number 3

Practice your communication skills, both verbal and written. As a key point of contact for internal and external customers, being able to convey information clearly and professionally will be essential in this role.

✨Tip Number 4

Research the company’s commitment to corporate social responsibility and well-being initiatives. Being knowledgeable about their values can help you align your answers during the interview and show that you're a good cultural fit.

We think you need these skills to ace Team Administrator

Organisational Skills
Proactive Attitude
Adaptability
Experience in Administrative Roles
Email Management
Meeting Scheduling
Client Interaction
Microsoft 365 Proficiency
Office Suite Skills
Excel Skills
Word Skills
Teams Usage
Detail-Oriented
Tech-Savvy
Ability to Work Under Pressure
Time Management
Communication Skills
Customer Service Skills
Record Keeping
Problem-Solving Skills

Some tips for your application 🫡

Understand the Role: Take some time to thoroughly read the job description for the Team Administrator position. Make sure you understand the responsibilities and required skills, as this will help you tailor your application.

Highlight Relevant Experience: In your CV and cover letter, emphasize your previous administrative experience and any specific skills related to Microsoft 365, Office, Excel, Word, and Teams. Provide examples of how you've successfully managed similar tasks in past roles.

Craft a Strong Cover Letter: Write a personalized cover letter that addresses why you are a great fit for the Team Administrator role. Mention your organizational skills, adaptability, and detail-oriented nature, and explain how these qualities will benefit the service centre.

Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for an administrative role.

How to prepare for a job interview at Randstad Enterprise

✨Showcase Your Organizational Skills

As a Team Administrator, strong organizational skills are crucial. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects simultaneously.

✨Demonstrate Proficiency in Microsoft 365

Since the role requires competence in Microsoft 365, Office, Excel, Word, and Teams, make sure to highlight your experience with these tools. You might even want to mention any specific projects where you utilized these applications effectively.

✨Prepare for Customer Interaction Scenarios

Given that this position involves being a key point of contact for both internal and external customers, think about how you would handle various customer service scenarios. Prepare to share examples of how you've successfully resolved queries or built relationships in previous roles.

✨Emphasize Adaptability and Flexibility

The job description mentions the need for flexibility in covering a range of tasks. Be ready to discuss how you've adapted to changing priorities in the past and how you thrive in busy environments.

Team Administrator
Randstad Enterprise
R
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