At a Glance
- Tasks: Support daily operations with admin tasks, data management, and visitor coordination.
- Company: Join a leading provider in recruitment services with a focus on teamwork.
- Benefits: Flexible hours, professional development, and a supportive work environment.
- Other info: Dynamic role with opportunities for growth in a collaborative setting.
- Why this job: Be the backbone of our team, ensuring smooth operations and making a real difference.
- Qualifications: Strong admin skills, IT proficiency, and excellent communication abilities.
The predicted salary is between 25000 - 30000 £ per year.
Location: York
Contract length: 6 months
Hours: Monday - Thursday (Flexible)
This role is essential for performing entrance and access controls, advising visitors in a respective manner, and conducting functionally specialised administration tasks.
Job Purpose
Operating within the Rail Systems division at our York outstation and reporting directly to the Outstation Manager, the Team Administrator is responsible for driving daily operational efficiency. The purpose of this role is to seamlessly deliver day-to-day functional administration, maintain database integrity, coordinate staff rosters/training compliance, and manage crucial frontline reception and access control duties.
Key Responsibilities:
- Administrative Support:
- System & Data Management: Handle day-to-day functional operations and IT systems, including raising Purchase Orders, processing expenses, and managing filing systems.
- Reporting & Documentation: Prepare specialized routine reports, correspondence, and operational statistics to fully support local decision-making processes.
- Data Inputting: Maintain accurate records by typing and entering operational data into standard Microsoft Office applications or specialized software packages.
- Workforce Coordination: Accurately log and report annual leave and input staff overtime details into spreadsheets.
- Training & Roster Compliance: Liaison closely with the Training Department to ensure all training requirements are fulfilled and update the technicians’ roster accordingly.
- Procurement: Purchase and issue essential Personal Protective Equipment (PPE) and tooling to personnel.
- Reception & Access Control:
- Site Security & Access: Perform entrance and access controls, verify credentials of persons entering the property, and announce them to the appropriate contact person.
- Visitor Management: Professionally induct depot visitors, greet guests, and handle incoming and outgoing post logs.
- Communication: Receive and switch incoming telephone calls efficiently.
- Logistics & Facilities: Arrange taxis, book meeting rooms, manage catering requirements, and ensure meeting rooms remain tidy, organized, and properly stocked with stationery items.
Requirements
To excel in this role, you will bring a professional, highly organized approach and possess the following essential skills and qualifications:
- Proven Administrative Competence: Demonstrated capability in running day-to-day administrative tasks, database management, file tracking, and processing procurement requests.
- Excellent IT & Communication Skills: High proficiency using computers, spreadsheets, standard Office applications, or specialized software, backed by strong verbal and written communication skills.
- Effective Organizational & Time Management Skills: A proven ability to multitask, manage multiple schedules (such as training rosters and visitor arrivals), and organize workspaces efficiently.
- Strong Interpersonal Skills: A welcoming, safety-conscious demeanor suitable for handling front-of-house greeting, caller inquiries, and cross-departmental coordination.
Team Administrator in Preston employer: Randstad Enterprise
Randstad Sourceright is an exceptional employer, offering a supportive work culture that prioritises employee growth and development within the Rail Systems division in York. With flexible working hours and a focus on operational efficiency, employees benefit from a collaborative environment where their contributions are valued, alongside opportunities for professional advancement and skill enhancement.
StudySmarter Expert Advice🤫
We think this is how you could land Team Administrator in Preston
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know what they do and how you can contribute. This shows you’re genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. It’ll help you feel more confident and articulate when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over others.
We think you need these skills to ace Team Administrator in Preston
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Team Administrator role. Highlight your administrative competence and any relevant IT skills to catch our eye!
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re the perfect fit for this position. Share specific examples of how you've managed administrative tasks or coordinated teams in the past.
Show Off Your Communication Skills:Since communication is key in this role, ensure your application is clear and well-structured. We want to see your ability to convey information effectively right from the start!
Apply Through Our Website:For the best chance of success, make sure to apply through our website. It’s the easiest way for us to receive your application and get you into our system!
How to prepare for a job interview at Randstad Enterprise
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Team Administrator role. Familiarise yourself with the key responsibilities like data management, procurement, and visitor management. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or schedules. Be ready to discuss how you prioritise tasks and ensure everything runs smoothly, especially in a busy environment.
✨Brush Up on IT Proficiency
As the job involves using various software and Microsoft Office applications, it’s crucial to demonstrate your IT skills. Consider bringing a portfolio of documents or reports you've created in the past to showcase your proficiency. This will give you an edge and prove you can handle the technical aspects of the role.
✨Practice Your Communication Skills
Strong communication is key for a Team Administrator, especially when dealing with visitors and coordinating with different departments. Practice answering common interview questions clearly and concisely. You might even want to do a mock interview with a friend to get comfortable with articulating your thoughts.
