At a Glance
- Tasks: Support daily operations with admin tasks, data management, and visitor coordination.
- Company: Join a leading provider in recruitment services with a focus on teamwork.
- Benefits: Flexible hours, professional development, and a supportive work environment.
- Other info: Dynamic role with opportunities for growth in a collaborative setting.
- Why this job: Be the backbone of our team, ensuring smooth operations and making a real difference.
- Qualifications: Strong admin skills, IT proficiency, and excellent communication abilities.
The predicted salary is between 25000 - 30000 £ per year.
Location: York
Contract length: 6 months
Hours: Monday - Thursday (Flexible)
This role is essential for performing entrance and access controls, advising visitors in a respective manner, and conducting functionally specialised administration tasks.
Job Purpose
Operating within the Rail Systems division at our York outstation and reporting directly to the Outstation Manager, the Team Administrator is responsible for driving daily operational efficiency. The purpose of this role is to seamlessly deliver day-to-day functional administration, maintain database integrity, coordinate staff rosters/training compliance, and manage crucial frontline reception and access control duties.
Key Responsibilities:
- Administrative Support:
- System & Data Management: Handle day-to-day functional operations and IT systems, including raising Purchase Orders, processing expenses, and managing filing systems.
- Reporting & Documentation: Prepare specialized routine reports, correspondence, and operational statistics to fully support local decision-making processes.
- Data Inputting: Maintain accurate records by typing and entering operational data into standard Microsoft Office applications or specialized software packages.
- Workforce Coordination: Accurately log and report annual leave and input staff overtime details into spreadsheets.
- Training & Roster Compliance: Liaison closely with the Training Department to ensure all training requirements are fulfilled and update the technicians’ roster accordingly.
- Procurement: Purchase and issue essential Personal Protective Equipment (PPE) and tooling to personnel.
- Reception & Access Control:
- Site Security & Access: Perform entrance and access controls, verify credentials of persons entering the property, and announce them to the appropriate contact person.
- Visitor Management: Professionally induct depot visitors, greet guests, and handle incoming and outgoing post logs.
- Communication: Receive and switch incoming telephone calls efficiently.
- Logistics & Facilities: Arrange taxis, book meeting rooms, manage catering requirements, and ensure meeting rooms remain tidy, organized, and properly stocked with stationery items.
Requirements
To excel in this role, you will bring a professional, highly organized approach and possess the following essential skills and qualifications:
- Proven Administrative Competence: Demonstrated capability in running day-to-day administrative tasks, database management, file tracking, and processing procurement requests.
- Excellent IT & Communication Skills: High proficiency using computers, spreadsheets, standard Office applications, or specialized software, backed by strong verbal and written communication skills.
- Effective Organizational & Time Management Skills: A proven ability to multitask, manage multiple schedules (such as training rosters and visitor arrivals), and organize workspaces efficiently.
- Strong Interpersonal Skills: A welcoming, safety-conscious demeanor suitable for handling front-of-house greeting, caller inquiries, and cross-departmental coordination.
Team Administrator in Glasgow employer: Randstad Enterprise
Randstad Sourceright is an exceptional employer, offering a supportive work culture that prioritises employee growth and development. Located in the vibrant city of York, this role as a Team Administrator provides flexible working hours and the opportunity to engage in meaningful administrative tasks that directly contribute to operational efficiency within the Rail Systems division. With a focus on teamwork and professional development, employees are encouraged to thrive in their roles while enjoying a collaborative environment.
StudySmarter Expert Advice🤫
We think this is how you could land Team Administrator in Glasgow
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know what they do and how you can contribute as a Team Administrator. This shows you’re genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your responses to common interview questions. Think about how your skills in administration, communication, and organisation make you the perfect fit for the role. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Team Administrator in Glasgow
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Team Administrator role. Highlight your administrative skills and experience that align with the job description, especially in areas like data management and communication.
Showcase Your IT Skills:Since this role requires proficiency in Microsoft Office and other software, don’t forget to mention any relevant IT skills you have. Give examples of how you've used these tools in previous roles to manage tasks efficiently.
Demonstrate Organisational Skills:The Team Administrator position is all about keeping things organised. Use your application to illustrate how you've successfully managed multiple tasks or schedules in the past, showing us you're up for the challenge!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Randstad Enterprise
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Team Administrator role. Familiarise yourself with the key responsibilities like data management, procurement, and visitor management. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or schedules. Be ready to discuss how you prioritise tasks and ensure everything runs smoothly, especially in a busy environment.
✨Brush Up on IT Proficiency
As the job involves using various software and Microsoft Office applications, it’s crucial to demonstrate your IT skills. Consider bringing a portfolio of documents or reports you've created in the past to showcase your proficiency. This will give you an edge and prove you can handle the technical aspects of the role.
✨Practice Your Communication Skills
Strong communication is key for a Team Administrator, especially when dealing with visitors and coordinating with different departments. Practice answering common interview questions clearly and concisely. You might even want to do a mock interview with a friend to get comfortable with articulating your thoughts.
