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- Tasks: Support engineering teams with admin tasks, financial management, and service coordination.
- Company: Join a leading facilities management company in a collaborative environment.
- Benefits: Part-time hours, flexible work-life balance, and a supportive team culture.
- Why this job: Great opportunity to develop skills in a dynamic role while making a real impact.
- Qualifications: 3+ years in facilities management, strong Microsoft Office skills, and a proactive attitude required.
- Other info: Must have standard DBS; open to diverse applicants.
The predicted salary is between 36000 - 60000 £ per year.
Location: 30 Gresham Street, London
Working Hours: 8:00am - 5:00pm (3 days per week)
Part-Time | Facilities Management
Are you an experienced and proactive Administrator with a strong background in Facilities Management? Our leading client is seeking a skilled Contract Administrator to support the on-site team at 30 Gresham Street, ensuring the smooth running of office systems, engineering coordination, and contract financial management. This is a fantastic opportunity to join a supportive and collaborative team, working closely with both engineers and the client to maintain a first-class service environment.
Key Responsibilities:
- Provide comprehensive admin support to the engineering and site teams
- Raise and process quotes, jobs, and POs using SAP and Coupa
- Maintain clear, up-to-date filing systems and service documentation
- Schedule PPMs, meetings, and support helpdesk queries
- Liaise with contractors and ensure timely service delivery
- Prepare and submit invoices; track POs and vendor invoices
- Oversee month-end financial reconciliations and WIP debt
- Attend monthly finance meetings and report to the Portfolio Manager
- Manage credit control, budget reporting, and overhead cost allocations
- Maintain SHEQ documentation, training logs, and timesheet records
- Support the planning of resources, tools, and parts to meet contract KPIs
- Assist with PPM planners, permit systems, RAMS, and site documentation
Qualifications or Required Experience:
- Working knowledge of Microsoft Office, including Word, Excel and Outlook and SAP
- Experience of using a facilities-based system, preferably SAP & Concept
- Min. 3 year's building services and/or facilities management experience
- Experience of working within an administrative role at senior level
- Possess a high degree of attention to detail
- Proactive and enthusiastic team player
- Awareness of Health and Safety
- Highly customer focused 'Can do' attitude
- Experience of working within a Team workforce
- Experience dealing with customers and suppliers
Must have standard DBS. Candidates must be eligible to live and work in the UK.
Randstad CPE values diversity and promotes equality. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Contract Administrator employer: Randstad Delivery
Contact Detail:
Randstad Delivery Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Administrator
✨Tip Number 1
Familiarise yourself with SAP and Coupa, as these are essential tools for the role. Consider taking online tutorials or courses to enhance your skills in these systems, which will demonstrate your proactive approach during the interview.
✨Tip Number 2
Highlight your experience in facilities management by preparing specific examples of how you've successfully managed contracts or improved processes in previous roles. This will show your potential employer that you have the relevant background they are looking for.
✨Tip Number 3
Network with professionals in the facilities management sector, especially those who work with contract administration. Attend industry events or join online forums to connect with others and gain insights that could be beneficial during your application process.
✨Tip Number 4
Prepare to discuss your attention to detail and customer-focused attitude in the interview. Think of scenarios where you've gone above and beyond to ensure client satisfaction, as this aligns well with the company's values and expectations.
We think you need these skills to ace Contract Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in facilities management and administrative roles. Emphasise your skills with Microsoft Office, SAP, and any relevant systems that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your proactive attitude and attention to detail. Mention specific examples of how you've successfully managed contracts or supported engineering teams in previous roles.
Highlight Relevant Experience: In your application, focus on your three years of building services or facilities management experience. Discuss your familiarity with financial reconciliations, budget reporting, and customer interactions.
Proofread Your Application: Before submitting, carefully proofread your application for any errors. A well-presented application reflects your attention to detail, which is crucial for the Contract Administrator role.
How to prepare for a job interview at Randstad Delivery
✨Showcase Your Administrative Skills
Make sure to highlight your experience in administrative roles, especially in facilities management. Be prepared to discuss specific examples of how you've supported teams in the past, particularly with tasks like raising quotes and processing POs.
✨Demonstrate Attention to Detail
Given the importance of accuracy in contract administration, be ready to provide examples that showcase your attention to detail. Discuss how you maintain clear filing systems and ensure documentation is up-to-date.
✨Familiarise Yourself with Relevant Software
Since the role requires knowledge of SAP and other facilities-based systems, brush up on these tools before the interview. You might be asked about your experience with them, so being able to speak confidently about your skills will set you apart.
✨Emphasise Your Team Player Attitude
This position involves working closely with engineers and clients, so it's crucial to convey your ability to collaborate effectively. Share examples of how you've worked within a team to achieve common goals, and highlight your proactive approach.
