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For Companies At a Glance
- Tasks: Support the Fire and Building Safety Team with admin and technical tasks for safety compliance.
- Company: Join a dynamic property services company focused on safety and collaboration.
- Benefits: Enjoy a competitive salary, career growth, and a supportive work environment.
- Why this job: Make a real difference in building safety while developing your skills in a vital role.
- Qualifications: Understanding of building safety legislation and previous facilities management experience required.
- Other info: Diverse workplace with opportunities for training and professional development.
The predicted salary is between 28000 - 42000 £ per year.
Role Responsibilities
- Administrative and Technical Support: Provide comprehensive administrative and technical assistance to the Fire and Building Safety Team, ensuring efficiency and accuracy in all tasks.
- Organize and maintain all fire and building safety records, including managing compliance software and documentation, ensuring they are current and easily accessible.
- Manage team-related administrative tasks, including preparing and distributing reports, meeting minutes, and other necessary documents.
- Review, maintain, and manage the Building Safety inbox, acting as the primary point of contact for key stakeholders on significant projects and escalating issues as required.
Documentation and Record Management:
- Support and maintain a management tracker to identify significant challenges within the portfolio.
- Ensure all documentation is accurate, current, and compliant with relevant regulations.
- Engage with agents to facilitate the collection and retrieval of necessary documents to support the team's management, oversight, and risk reduction across the property portfolio.
- Maintain both digital and physical filing systems, ensuring documents are organized, current, and easily retrievable for audits and inspections.
- Regularly review and update filing systems to enhance efficiency and ensure adherence to data protection regulations.
Communication and Stakeholder Liaison:
- Act as a vital liaison between managing agents, property managers, fire services, and other responsible persons, fostering effective communication and collaboration.
- Communicate effectively with diverse stakeholders to gather and disseminate information, ensuring alignment and awareness across all parties.
- Assist in coordinating timely and accurate responses to formal enforcement notices, prohibition notices, and deficiency notices.
- Develop and maintain strong working relationships with external partners to support team objectives and enhance cooperation.
Compliance and Safety Monitoring:
- Support the team in monitoring adherence to fire safety regulations and building safety standards, particularly for relevant buildings over 11m in height or with five or more floors.
- Assist in the implementation of fire safety measures and improvements as directed by the team, contributing to the overall safety of company properties.
- Stay informed about updates to fire safety legislation and best practices, ensuring the team's ongoing compliance and industry relevance.
- Participate in training and development opportunities to enhance knowledge and skills in fire and building safety.
General Duties:
- Escalate concerns promptly and appropriately.
- Undertake any other duties as reasonably requested by the team.
Experience and Qualifications
- Understanding of the relevant legislation surrounding Building Safety including Regulatory Reform (Fire Safety) Order 2005, Building Safety Act 2022, Fire Safety Regulations 2021.
- NEBOSH or equivalent.
- Previous experience in a facilities management role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
Assistant Facilities Manager in Watford employer: Randstad CPE
Contact Detail:
Randstad CPE Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Facilities Manager in Watford
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field, especially those who work with fire and building safety. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of relevant legislation like the Regulatory Reform (Fire Safety) Order 2005. We want you to show off your expertise and passion for building safety during those crucial conversations!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in the interviewer's mind and shows your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re the perfect fit for the Assistant Facilities Manager position.
✨Tip Number 4
Apply through our website for the best chance at landing that job! We make it easy for you to showcase your skills and experience directly to the hiring team. Let’s get you that Assistant Facilities Manager role!
We think you need these skills to ace Assistant Facilities Manager in Watford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Assistant Facilities Manager role. Highlight your experience in facilities management and any relevant qualifications, like NEBOSH. We want to see how your skills match what we're looking for!
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, it's crucial to demonstrate your communication skills. Use examples in your application that show how you've effectively communicated in past roles. We love a good story!
Be Detail-Oriented: Attention to detail is key in this position. When filling out your application, make sure to double-check for any errors and ensure all your documentation is accurate. We appreciate candidates who take pride in their work!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you're keen on joining our team at StudySmarter!
How to prepare for a job interview at Randstad CPE
✨Know Your Legislation
Make sure you brush up on the relevant legislation surrounding Building Safety, like the Regulatory Reform (Fire Safety) Order 2005 and the Building Safety Act 2022. Being able to discuss these confidently will show that you're serious about the role and understand the compliance side of things.
✨Organise Your Documents
Before the interview, prepare a portfolio of documents that showcase your experience in facilities management. Include examples of reports you've prepared or compliance records you've managed. This will not only demonstrate your organisational skills but also give you tangible evidence to discuss during the interview.
✨Practice Your Communication Skills
As an Assistant Facilities Manager, you'll need to liaise with various stakeholders. Practise articulating how you've effectively communicated with different parties in past roles. Think of specific examples where your communication made a difference, as this will highlight your ability to foster collaboration.
✨Stay Updated on Safety Standards
Show your commitment to the role by staying informed about the latest fire safety regulations and best practices. Mention any recent training or resources you've engaged with during the interview. This will demonstrate your proactive approach to compliance and safety monitoring.
