Roster Clerk in Swindon

Join our team as a Roster Clerk. Together, we move what matters. We are at the start of something powerful. Heavy Haul Rail was created with a simple but transformative belief: the UK deserves a smarter, cleaner, more resilient freight future. Every role in this business carries purpose. Whether you work in operational delivery, driving trains, engineering, or business support, the work you do contributes directly to reducing emissions, easing road congestion, strengthening supply chains and powering British industry. This is meaningful work, with real impact.

We are looking for a highly organised and proactive Roster Clerk to join our team.

What You’ll Do

As a Roster Clerk, you will play a key role in ensuring our train crews and operational staff are planned and deployed safely, efficiently and in line with operational requirements. Key responsibilities include:

• Producing efficient base rosters and weekly rosters to support operational requirements.
• Preparing and issuing daily alteration sheets for allocated depots.
• Ensuring only appropriately trained, competent and compliant employees are rostered to duties.
• Managing annualised hours and supporting compliance with contractual obligations.
• Coordinating annual leave rosters for drivers and ground staff.
• Updating rosters in response to timetable changes and operational requirements.
• Maintaining accurate records using rostering, competency and industry systems.
• Liaising with Control and operational teams to help ensure train coverage is maintained.
• Monitoring fatigue‑related alerts and taking appropriate action.
• Reconciling roster changes to ensure worked hours are accurately recorded.
• Arranging accommodation, hire vehicles and medical appointments where required.
• Supporting wider planning activities and providing cover across the rostering function when needed.

What We’re Looking For

We’re seeking someone who thrives in a fast‑paced operational environment, has excellent attention to detail and enjoys solving problems while balancing multiple priorities. You will ideally have:

• A good knowledge of freight train operations and railway geography.
• Experience of rostering, planning, scheduling or operational resource allocation.
• Strong organisational skills with the ability to prioritise effectively.
• Excellent communication and interpersonal skills.
• Sound IT skills, including Microsoft Office applications and operational systems.
• Knowledge of driver and ground staff terms and conditions.
• The ability to work accurately under pressure while maintaining a focus on compliance and safety.
• A flexible and proactive approach to changing operational demands.
• A good standard of general education.

What Makes You Successful

You’ll be successful in this role if you:

• Demonstrate Heavy Haul Rail’s values in everything you do.
• Remain calm, professional and resilient under pressure.
• Understand the importance of confidentiality and trust.
• Take a customer‑focused approach and understand the importance of service delivery.
• Work methodically and consistently, following established processes and procedures.
• Collaborate effectively with colleagues across multiple departments.
• Take ownership of problems and seek practical solutions.

This post is subject to standard pre‑employment checks including employment references, medical & D&A screening, and successful DBS background checks.

Why Join Us?

Here, you’re not one small part of a big machine. You’re a key contributor with national significance and real‑world impact. As part of Heavy Haul Rail, you can expect:

• Purpose that matters. Your work contributes to a cleaner, more efficient freight industry.
• Opportunity to shape what’s next. We’re new, agile and ready to do things differently; your ideas help build our future.
• A team that moves forward together. Collaboration, respect and shared ambition define how we work.
• A commitment to excellence. We deliver with pride, precision and professionalism.
• Room to grow. Your development fuels our momentum.

Our perks and benefits

Our people are our most important asset. We strive to empower our employees, ensuring they are trained and competent, fit for work, always informed, and completely engaged in our culture that places safety and wellbeing firmly at the heart of everything we do. In return, we can offer considerable career progression and a rewarding career in an award‑winning team alongside:

• Competitive pay
• Fantastic final‑salary pension scheme after an initial qualifying period
• Enhanced maternity & paternity pay
• Opportunities for ongoing training and development
• Access to the company’s life assurance scheme
• A flexible benefits package designed to support both your work and home life, including healthcare reimbursements and savings on major purchases

We know where we’re heading. We know why it matters. Now, it’s time to move, to make it real, together. Heavy Haul Rail has the purpose, the ambition and the opportunity to reshape how Britain moves. Our values are:

• Make Every Mile Matter: We act with intention and responsibility, knowing our work shapes a cleaner, stronger future for the UK.
• Build Boldly: We use our entrepreneurial spirit to challenge legacy thinking and design better ways forward, for our customers, our industry and each other.
• We Move As One: We collaborate with trust, respect and shared momentum, because progress is a team sport.
• Deliver With Certainty: We stand behind our work. We’re reliable, precise and accountable in everything we do.
• Fuelling The Future: We invest in our people and our potential, championing learning, curiosity and continuous improvement.