At a Glance
- Tasks: Support daily operations and ensure high service standards across facilities.
- Company: Join a dynamic team in the facilities management sector.
- Benefits: Gain hands-on experience, competitive pay, and opportunities for growth.
- Other info: Perfect for those looking to kickstart their career in a supportive environment.
- Why this job: Make a real impact by ensuring safe and efficient facility operations.
- Qualifications: Strong organisational skills and a passion for facilities management.
The predicted salary is between 33750 - 41250 £ per year.
Location: On-site
Sector: Facilities Management
The Assistant Facilities Manager (AFM) plays a critical operational and administrative role in maintaining high service standards across the property portfolio. Combining hands-on facilities support, contract administration, and financial tracking, this role supports the Facilities Manager in delivering daily site operations, supervising contractors, maintaining statutory compliance, and providing contract support (including PO raising, invoicing, and SLA monitoring).
Key Responsibilities
- Operational & Administrative Support
- Serve as the main point of contact for daily helpdesk operations, logging, triaging, and allocating work orders to internal engineers and external contractors.
- Maintain CAFM/works management systems (e.g., Planon, Maximo, Elogbooks), ensuring job statuses, SLA tracking, and resolution details are accurately updated.
- Oversee site documentation, health & safety folders, and compliance records, ensuring all operational files are organized and audit-ready.
- Contract Support & Commercial Administration
- Manage end-to-end commercial workflows: raising Purchase Orders (POs), verifying supplier/subcontractor invoices, and resolving billing queries.
- Monitor contractor performance against agreed SLAs/KPIs, ensuring scope of work aligns with contract terms.
- Assist with contract renewals, gather vendor quotes for minor works, and maintain accurate asset logs and lifecycle records.
- Compliance & Contractor Management
- Coordinate external service providers on site, verifying RAMS (Risk Assessments and Method Statements), issuing Permits to Work, and ensuring safety adherence.
- Oversee planned preventative maintenance (PPM) schedules for statutory building systems (fire safety, L8/Legionella, emergency lighting, HVAC, and electrical distribution).
- Assist with regular site inspections, risk assessments, and building audits to identify maintenance requirements or safety hazards.
Assistant Facilities Manager employer: Randstad Construction & Property Careers
As a leading employer in the marine civil engineering sector, we offer our Site Managers a dynamic work environment at a regional port, where every day presents new challenges and opportunities for professional growth. Our commitment to employee development is reflected in our comprehensive training programmes and supportive work culture, ensuring that you can thrive while contributing to impactful projects in a live maritime facility. With competitive rates and a focus on safety and innovation, we provide a rewarding career path for those looking to make a difference in the industry.
Contact Details:
Randstad Construction & Property Careers Recruitment Team
