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For Companies At a Glance
- Tasks: Manage and distribute project documentation, ensuring accuracy and efficiency.
- Company: Join a leading Main contractor in the North East with a strong project pipeline.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be a key player in project success while enhancing your organisational skills.
- Qualifications: Detail-oriented individuals with a passion for document management are encouraged to apply.
- Other info: Diversity is valued; all applications are welcome regardless of background.
The predicted salary is between 30000 - 42000 £ per year.
Overview
Our client is a leading Main contractor in the North East that is looking to expand the team with a Document Controller due to work on their strong pipeline of ongoing work.
In this vital role, you\’ll be the central point for all project-related documentation, ensuring that information is managed efficiently and accurately throughout the construction lifecycle. This is an excellent opportunity for a detail-oriented professional to play a key part in the success of our projects.
Responsibilities
- Document Management: Maintain, manage, and distribute all project documentation, including drawings, specifications, submittals, and correspondence.
- Version Control: Implement and enforce a robust system of version control to ensure that all team members are working with the latest approved documents.
- Filing & Archiving: Accurately file and archive both physical and digital documents in a structured and easily accessible manner.
- Information Flow: Control the flow of documents to and from subcontractors, consultants, and clients, ensuring timely distribution and retrieval.
- System Administration: Manage and maintain the project\’s Electronic Document Management System (EDMS).
- Quality Assurance: Conduct regular audits to ensure document control procedures are being followed and that all documentation meets company standards.
- Reporting: Generate and distribute regular reports on document status and project information.
- Communication: Act as a key point of contact for all document-related queries, liaising with project managers, site teams, and external parties.
If this sounds like the role for you please get in touch!
Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business
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Document Controller employer: Randstad Construction and Property
Contact Detail:
Randstad Construction and Property Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with common document management software and Electronic Document Management Systems (EDMS). Being well-versed in these tools will not only boost your confidence during the interview but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Brush up on your version control knowledge. Understanding how to implement and maintain a robust version control system is crucial for this role, so be prepared to discuss your experience or strategies in managing document revisions effectively.
✨Tip Number 3
Highlight your attention to detail in conversations. As a Document Controller, accuracy is key, so share examples of how you've successfully managed documentation in previous roles, ensuring that all information was precise and up-to-date.
✨Tip Number 4
Prepare to discuss your communication skills. Since you'll be liaising with various stakeholders, think of instances where you've effectively communicated complex information or resolved document-related queries to showcase your ability to facilitate smooth information flow.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document management and control. Emphasise your attention to detail and any previous roles where you managed project documentation.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Explain how your skills align with their needs, particularly in version control and information flow.
Showcase Relevant Skills: In your application, clearly outline your proficiency with Electronic Document Management Systems (EDMS) and any quality assurance processes you've implemented in past roles.
Proofread Your Application: Before submitting, thoroughly proofread your application for any errors or inconsistencies. A well-presented application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Randstad Construction and Property
✨Showcase Your Attention to Detail
As a Document Controller, attention to detail is crucial. Be prepared to discuss specific examples from your past experiences where your meticulous nature helped prevent errors or improved processes.
✨Familiarise Yourself with Document Management Systems
Research the Electronic Document Management System (EDMS) that the company uses, if possible. Demonstrating knowledge of relevant software will show your preparedness and eagerness to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle various document control scenarios. Think about challenges you've faced in previous roles and how you resolved them, focusing on your problem-solving skills.
✨Emphasise Communication Skills
Since you'll be the key point of contact for document-related queries, highlight your communication skills. Share examples of how you've effectively liaised with different stakeholders to ensure smooth information flow.
