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- Tasks: Assist the Building Manager with facilities management and daily operations.
- Company: Join a diverse team in London focused on effective building management.
- Benefits: Enjoy a competitive salary of £36,000 plus company perks.
- Why this job: Gain hands-on experience in facilities management while working in a supportive environment.
- Qualifications: Ideal for those with relevant experience and strong organisational skills.
- Other info: Flexible working hours and a commitment to diversity and inclusion.
Assistant Facilities Manager
Is this your next job Read the full description below to find out, and do not hesitate to make an application.
Location: London
Salary: £35k – 38k + benefits
Employment: Permanent, 5 days a week
The role:
Support the Building Manager in ensuring the facilities management service for a single building is delivered effectively and compliantly. This involves overseeing both hard and soft services, utilising in-house staff, external suppliers, and consultants.
Responsibilities:
Financial & Administrative Support
Support the Building Manager in preparing, monitoring, and reconciling the service charge budget.
Review and approve expenditures, ensuring they align with the service charge budget.
Ensure full compliance with all internal policies and procedures, including those for Procurement, Finance, Compliance, and HR.
Manage essential administrative tasks, such as system data entry, accurate filing, and inventory control.
Assist in the creation of management reports for stakeholders and participate in management meetings as required. Building Operations & Compliance
Manage all suppliers for efficient, safe, and compliant delivery of M&E, critical life safety, vertical transportation, and public health systems, including compliant procurement.
Inspect and audit supplier works, formally reporting performance against SLAs.
Conduct regular building inspections, prepare reports, and manage all required maintenance/remedial works.
Support the Building Manager in maintaining full statutory health, safety, and environmental compliance, including local environmental initiatives and working towards industry standards (e.g., ISO14001).
Ensure robust security and emergency procedures are followed, leading emergency response coordination. Staff & Stakeholder Management
Deliver exceptional customer service to all internal and external clients and customers.
Ensure consistent and effective communication with clients and tenants.
Maintain strong, regular communication with internal colleagues across Property
Management, support functions, and the broader Real Estate business.
Oversee site-based personnel, guaranteeing compliance with all relevant people-related policies and procedures.About You:
Accredited by IOSH: Completion of the Managing Safely course.
Commercial Property Expertise: Solid understanding of commercial leases and the landlord/tenant relationship.
Financial Acumen: Knowledge of service charge budgets and accounting principles.
Health, Safety, and Environment: Good understanding of relevant health, safety, and environmental legislation.
Technical Basics: Fundamental knowledge of mechanical and electrical (M&E) services.
Communication: Excellent written and spoken English language skills.
IT Proficiency: Intermediate-level skills in MS Office, plus satisfactory working knowledge of relevant property software.
Experience: Proven, previous experience in a comparable role.Randstad CPE values diversity and promotes equality. xiskglj No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business
Assistant Building Manager employer: Randstad Construction and Property
Contact Detail:
Randstad Construction and Property Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Building Manager
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Meridian and Vantify. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Brush up on your knowledge of health and safety regulations relevant to facilities management. Being able to discuss these confidently will demonstrate your commitment to compliance and safety in the workplace.
✨Tip Number 3
Network with professionals in the facilities management sector, especially those who are members of IWFM. Engaging in conversations about industry trends and challenges can provide valuable insights and potentially lead to referrals.
✨Tip Number 4
Prepare for situational questions by thinking of examples from your past experiences where you successfully managed workloads under pressure. This will showcase your organisational skills and ability to prioritise effectively.
We think you need these skills to ace Assistant Building Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Assistant Building Manager role. Emphasise your previous experience in facilities management, particularly with Meridian or Vantify systems.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and how your skills meet the job requirements. Mention specific examples of your past work that demonstrate your ability to manage compliance, audits, and administrative tasks effectively.
Highlight Relevant Qualifications: If you have any qualifications such as IWFM membership or IOSH Managing Safely accreditation, make sure to mention these prominently in your application. This will show your commitment to professional standards in facilities management.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for the Assistant Building Manager position.
How to prepare for a job interview at Randstad Construction and Property
✨Showcase Your Compliance Knowledge
Make sure to highlight your understanding of health and safety regulations during the interview. Discuss any relevant experience you have with compliance audits or liaising with inspectors, as this is crucial for the role.
✨Demonstrate Organisational Skills
Prepare examples that showcase your planning and organisational abilities. Talk about how you've managed workloads, prioritised tasks, or maintained office systems in previous roles to illustrate your capability.
✨Emphasise Teamwork and Communication
Since the role requires building relationships with team members and external parties, be ready to discuss your teamwork experiences. Share specific instances where your communication skills helped resolve issues or improve collaboration.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing a tight deadline or dealing with an unexpected compliance issue. Think through potential scenarios and how you would approach them effectively.
