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- Tasks: Coordinate and book travel for staff, manage expenses, and ensure policy compliance.
- Company: Join Randox Laboratories, a top innovator in Diagnostics and Healthcare, recognised as Northern Ireland's Number 1 company.
- Benefits: Enjoy a full-time, permanent role with flexible hours and opportunities for career growth.
- Why this job: Be part of a dynamic team that values innovation and employee support in a thriving industry.
- Qualifications: GCSEs in Maths and English required; experience in travel or admin roles is a plus.
- Other info: Fast application process; submit your CV directly to Randox for review.
The predicted salary is between 30000 - 42000 £ per year.
Randox Laboratories continues to develop disruptive innovations within the Diagnostics and Healthcare sector globally. We are proud to have been named the Number 1 company in Northern Ireland, for the second consecutive year in the “Belfast Telegraph Top 100 Companies 2024”. Our staff are at the heart of everything we do and achieve. We have a career opportunity for a Travel & Expenses Co-Ordinator within our Travel Department.
What does this team do?
Our travel department is responsible for managing all aspects of business travel within our organisation. This includes planning, booking, and coordinating travel itineraries for employees, ensuring travel policy compliance, and managing travel budgets. This department also oversees expense reporting and reimbursement processes related to travel, negotiates with travel vendors to secure the best rates, and provides support and guidance to employees to facilitate smooth and cost-effective travel experiences.
Location: Randox Laboratories, 55 Diamond Road, Crumlin, BT29 4QY.
Contract Offered: Full-time, Permanent.
Working Hours/Flexibility: 40 hours Monday to Friday (Some flexibility depending on department).
Responsibilities:
- To research, source and coordinate/book travel for all travel requirements for our staff.
- To coordinate and book all travel requirements worldwide and process expense claims in accordance with company travel policy, guidelines and procedures.
- This will include booking all elements of business travel required in accordance with company travel procedures and budgets, liaising with suppliers, sourcing competitive quotes, answering travel related queries and processing expense claims in a timely manner.
- Providing cover outside of office hours on a rotational basis for any travel emergencies which may arise.
- Verify and process all staff expense claims in accordance with company travel policy, guidelines and procedures.
- Ensure all company staff credit card statements are reconciled for all trip expenses expenditure.
- Monitor the submission of expense claims and ensure all are received within the required time frame.
- Any other tasks or projects assigned by the Department Manager or Senior Management.
Who can apply?
Essential criteria:
- Possess GCSE (or equivalent) in Maths and English Language (Grades A-C).
- Ability to communicate in English both written & verbally.
- Be competent in the use of Microsoft Office computer applications: Word, Excel and Outlook.
- Eligibility to work within the UK.
Desirable:
- Previous experience within a Travel department or an Administrative role.
- Third level qualification.
- Demonstrable experience of strong attention to detail.
How to apply? (Fast process)
Click Apply on the site of this advertisement. You will then submit your CV to Randox for review. This advert may be open for as long as 30 days, although we may close the advert early, if we receive sufficient applicants.
Contact Detail:
Randox Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Travel & Expenses Coordinator
✨Tip Number 1
Familiarise yourself with the travel policies and procedures of Randox Laboratories. Understanding their specific guidelines will help you demonstrate your knowledge during any interviews and show that you're ready to hit the ground running.
✨Tip Number 2
Network with current or former employees in the travel department. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach when discussing your fit for the role.
✨Tip Number 3
Brush up on your negotiation skills. Since the role involves liaising with travel vendors to secure the best rates, being able to showcase your ability to negotiate effectively can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your attention to detail. Given the responsibilities around processing expense claims and ensuring compliance with travel policies, be ready to provide examples of how you've demonstrated this skill in previous roles.
We think you need these skills to ace Travel & Expenses Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in travel coordination or administrative roles. Emphasise your attention to detail and any previous experience with expense reporting or travel management.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Explain how your skills and experiences align with the needs of the Travel Department at Randox Laboratories.
Highlight Relevant Skills: In your application, showcase your proficiency in Microsoft Office applications, particularly Excel, as this is crucial for managing travel budgets and expense claims.
Follow Application Instructions: Ensure you click 'Apply' on the advertisement site and submit your CV as instructed. Double-check that your application is complete and adheres to the guidelines provided by Randox Laboratories.
How to prepare for a job interview at Randox
✨Know the Company
Before your interview, take some time to research Randox Laboratories. Understand their mission, values, and recent achievements, such as being named the Number 1 company in Northern Ireland. This knowledge will help you tailor your answers and show genuine interest.
✨Demonstrate Attention to Detail
As a Travel & Expenses Coordinator, attention to detail is crucial. Be prepared to discuss examples from your past experiences where your meticulousness made a difference, whether in booking travel or processing expense claims.
✨Familiarise Yourself with Travel Policies
Brush up on common travel policies and procedures. Being able to discuss how you would ensure compliance with these policies during the interview will demonstrate your readiness for the role.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of the interview. This could be about the team dynamics, challenges faced by the travel department, or opportunities for professional development within Randox. It shows you're engaged and thinking ahead.
