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- Tasks: Coordinate and book travel for staff, manage expenses, and ensure policy compliance.
- Company: Join Randox Laboratories, a top innovator in Diagnostics and Healthcare, recognised as Northern Ireland's Number 1 company.
- Benefits: Enjoy a full-time, permanent role with flexible hours and a supportive team environment.
- Why this job: Be part of a dynamic team that values innovation and employee well-being while making a global impact.
- Qualifications: GCSEs in Maths and English required; experience in travel or admin roles is a plus.
- Other info: Fast application process; submit your CV directly for review.
The predicted salary is between 30000 - 42000 £ per year.
Randox Laboratories continues to develop disruptive innovations within the Diagnostics and Healthcare sector globally. We are proud to have been named the Number 1 company in Northern Ireland, for the second consecutive year in the “Belfast Telegraph Top 100 Companies 2024”. Our staff are at the heart of everything we do and achieve. We have a career opportunity for a Travel & Expenses Co-Ordinator within our Travel Department.
What does this team do?
Our travel department is responsible for managing all aspects of business travel within our organisation. This includes planning, booking, and coordinating travel itineraries for employees, ensuring travel policy compliance, and managing travel budgets. This department also oversees expense reporting and reimbursement processes related to travel, negotiates with travel vendors to secure the best rates, and provides support and guidance to employees to facilitate smooth and cost-effective travel experiences.
Location: Randox Laboratories, 55 Diamond Road, Crumlin, BT29 4QY.
Contract Offered: Full-time, Permanent.
Working Hours/Flexibility: 40 hours Monday to Friday (Some flexibility depending on department).
Responsibilities:
- To research, source and coordinate/book travel for all travel requirements for our staff.
- To coordinate and book all travel requirements worldwide and process expense claims in accordance with company travel policy, guidelines and procedures.
- This will include booking all elements of business travel required in accordance with company travel procedures and budgets, liaising with suppliers, sourcing competitive quotes, answering travel related queries and processing expense claims in a timely manner.
- Providing cover outside of office hours on a rotational basis for any travel emergencies which may arise.
- Verify and process all staff expense claims in accordance with company travel policy, guidelines and procedures.
- Ensure all company staff credit card statements are reconciled for all trip expenses expenditure.
- Monitor the submission of expense claims and ensure all are received within the required time frame.
- Any other tasks or projects assigned by the Department Manager or Senior Management.
Who can apply?
Essential criteria:
- Possess GCSE (or equivalent) in Maths and English Language (Grades A-C).
- Ability to communicate in English both written & verbally.
- Be competent in the use of Microsoft Office computer applications: Word, Excel and Outlook.
- Eligibility to work within the UK.
Desirable:
- Previous experience within a Travel department or an Administrative role.
- Third level qualification.
- Demonstrable experience of strong attention to detail.
How to apply? (Fast process)
Click Apply on the site of this advertisement. You will then submit your CV to Randox for review. This advert may be open for as long as 30 days, although we may close the advert early, if we receive sufficient applicants.
Travel & Expenses Coordinator employer: Randox
Contact Detail:
Randox Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Travel & Expenses Coordinator
✨Tip Number 1
Familiarise yourself with the travel policies and procedures of Randox Laboratories. Understanding their specific guidelines will help you demonstrate your knowledge during any interviews and show that you're ready to hit the ground running.
✨Tip Number 2
Network with current or former employees in the travel department. They can provide valuable insights into the role and the company culture, which can help you tailor your approach and stand out as a candidate.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel. Being proficient in these applications is crucial for managing travel budgets and processing expense claims efficiently, so consider taking an online course if needed.
✨Tip Number 4
Prepare for potential interview questions by thinking about scenarios where you've had to manage travel arrangements or handle expenses in previous roles. Having specific examples ready will showcase your experience and problem-solving abilities.
We think you need these skills to ace Travel & Expenses Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in travel coordination or administrative roles. Emphasise any skills related to managing travel itineraries, expense reporting, and vendor negotiations.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Explain how your background aligns with the role and demonstrate your attention to detail and communication skills.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office applications, particularly Excel, as this is essential for the role. Mention any experience you have with travel management systems or expense reporting tools.
Follow Application Instructions: Ensure you follow the application process as outlined in the job advert. Click 'Apply' on the site and submit your CV as instructed. Double-check for any additional documents that may be required.
How to prepare for a job interview at Randox
✨Know the Company
Before your interview, take some time to research Randox Laboratories. Understand their mission, values, and recent achievements, such as being named the Number 1 company in Northern Ireland. This knowledge will help you tailor your answers and show your genuine interest in the role.
✨Demonstrate Attention to Detail
As a Travel & Expenses Coordinator, attention to detail is crucial. Be prepared to discuss examples from your past experiences where your meticulous nature helped avoid mistakes or improved processes. Highlighting this skill will resonate well with the interviewers.
✨Showcase Your Communication Skills
Effective communication is key in this role, especially when liaising with suppliers and employees. During the interview, practice clear and concise communication. You might even want to prepare a few scenarios where you successfully resolved travel-related queries.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially regarding travel emergencies or budget constraints. Think of specific situations you've faced in previous roles and how you handled them. This will demonstrate your capability to manage the responsibilities of the position.
